The Bureau of Indian Standards (BIS) is the national standards authority of India responsible for the development, promotion, and maintenance of quality standards across diverse industries.

1. BIS Registration for Mail Processing Machine
What is Mail Processing Machine
Mail processing machines are automated devices that streamline the process of sorting
and handling large volumes of mail. These machines are generally utilized by post
offices, courier services, and other mail service providers to promote productivity and
minimize costs.
Mail processing machines are created to handle large volumes of mail rapidly and
effectively. They can sort thousands of letters and packages per hour, which can largely
reduce the time and resources required for manual sorting.
BIS under Compulsory Registration Scheme
The Bureau of Indian Standards (BIS) is the national standards authority of India
responsible for the development, promotion, and maintenance of quality standards

2. across diverse industries. The BIS has developed the Compulsory Registration Scheme
(CRS) to assure the safety and quality of products traded in the Indian market.
The Compulsory Registration Scheme (CRS) is a scheme established by the
Government of India to assure the safety and quality of products. The scheme needs
certain products to undergo mandatory certification by a designated authority before
they can be sold in the Indian market.
Manufacturers and importers of products covered under the CRS, must have BIS
certification before they can sell their products in India. The certification process
includes providing product samples to an accredited testing laboratory for assessment.
The product is tested in the lab using the relevant Indian standards and generates a test
report. The manufacturer or importer can then apply for BIS certification, providing the
test report, along with other required documents and fees.
Once the BIS certification is obtained, the manufacturer or importer is authorized to use
the R-number on their product and packaging, indicating that the product meets the
relevant Indian standards. The R-number also allows the BIS to trace the product to its
manufacturer and importer, in case any issues arise with the product's quality or safety.
Objective to establish BIS for Mail Processing Machine
The main objective of the Bureau of Indian Standards (BIS) in creating standards for
Mail Processing Machines is to assure the safety, reliability, and quality of these
machines used in the Indian postal system.
Mail processing machines are used in various aspects of the postal system, such as
sorting, transporting, and delivering mail. These equipment contain postal conveyors,
addressing printers, barcode readers, letter sorters, and more.

3. BIS's main objective in developing standards for mail processing machines is to ensure
that these machines are designed, manufactured, and maintained to meet specific
safety and performance requirements. The standards help ensure that the machines
are safe to use, meet the required performance standards, and are environmentally
friendly.
BIS Registration Process for Mail Processing Machine
The BIS registration process for Mail Processing Machines involves the following steps:
1. Identification of Relevant Indian Standard: The manufacturer or importer should
identify the relevant Indian Standard(s) applicable to their product. In the case of
Mail Processing Machines, the relevant Indian Standard is IS 15866-1: 2019.
2. Submission of Application: The manufacturer or importer should submit an
application for BIS certification to the nearest BIS branch office. The application
should include details of the product, including its technical specifications,
design, and manufacturing process.
3. Testing of Samples: The manufacturer or importer should submit samples of the
Mail Processing Machine to an accredited laboratory for testing. The laboratory
will test the machine against the relevant Indian Standard and generate a test
report.
4. Factory Inspection: A team of BIS officials will visit the manufacturer or
importer's factory to inspect the production process and verify compliance with
the relevant Indian Standard.
5. Grant of BIS Certification: If the Mail Processing Machine meets the
requirements of the relevant Indian Standard, BIS will grant the certification. The
certificate will include the unique BIS registration number and the IS number.
6. Marking of the Product: The manufacturer or importer must mark the Mail
Processing Machine with the BIS certification mark and the registration number.

4. The certification mark indicates that the product complies with the BIS
standards.
Document Required for bis registration
To apply for BIS registration for Mail Processing Machines, manufacturers or importers
must submit the following documents along with the application:
1. Test report: A test report generated by an accredited laboratory in India, which
certifies that the Mail Processing Machine meets the relevant Indian Standards,
should be submitted.
2. Technical documents: Technical documents, including design drawings, circuit
diagrams, and manufacturing process details, should be submitted.
3. Authorization letter: An authorization letter should be submitted if the
manufacturer or importer is using a third-party testing laboratory or inspection
agency.
4. Manufacturing unit details: Details of the manufacturing unit, including the
factory address, layout, and the number of workers, should be submitted.
5. Quality control plan: A quality control plan should be submitted, which outlines
the steps taken by the manufacturer or importer to ensure the quality of the Mail
Processing Machine during the production process.
6. Registration certificate: A copy of the registration certificate of the company,
such as a certificate of incorporation or partnership deed, should be submitted.
7. Product literature: Technical literature, user manuals, and other product literature
should be submitted, which outlines the features and specifications of the Mail
Processing Machine.
8. Product samples: Two or three samples of the Mail Processing Machine may
need to be submitted to the BIS or an accredited laboratory for testing purposes.

5. 9. Declaration of conformity: A declaration of conformity, which confirms that the
Mail Processing Machine complies with the relevant Indian Standard, should be
submitted.
10.Trademark registration certificate: A copy of the trademark registration
certificate, if any, should be submitted.
11.Production process flow chart: A flow chart of the production process, indicating
the various stages of production and quality control, should be submitted.