Guide to send to potential participants stoassist in readiness to participate in a remote meeting

1. www.intelegy.com 877-478-2255
Best Practices for Participating in
Video Conference Meetings
Be Prepared:
 Check that your web camera is turned on, your background is clean, and
the lighting is not intrusive
 For better audio connections use a headset, and test clarity before joining
meetings
 Have all items needed for the meeting on hand (i.e. coffee, glasses,
materials, etc.)
 Write a list of questions and concerns; send items to the host prior to the
meeting if possible
Joining a Meeting:
 Begin the process of joining the meeting at least 5 minutes before the
meeting time (for first time meetings, join 15 minutes ahead of time and
download the app if required)
 Be ready with good news to share!
Be Present:
 Remember–if this is worth your time, it’s worth your focus!
 When you’re on your computer, it is tempting to do other work. Please
don’t!
 Mute your audio when not speaking, but remember to turn off mute when
you want to be heard!
 Be sure to speak up, ask questions, and give feedback during the call to
make sure you’re getting what you need from the experience
 Document action items from the meeting and confirm with meeting host
before ending the call
Experiencing a Delay or Trouble Hearing?
 Try turning off your video and just use audio–it will free up bandwidth
 If the problem persists, hang-up and rejoin via phone only