Assignment01 question file s1 2017

CIS5100 Assignment 1 Question Page 1
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Assignment 1
Database Management System (DBMS)&
Decision Support System (DSS)
Description Marks out of Wtg(%) Due date
Assignment 1 100.00 20.00 10thMay2017
This assignment must be all your own work. It is acceptable to discuss course content with others to
improve your understanding and clarify requirements, but solutions to assignment questions must be
done on your own. You must not copyfrom anyone, including tutors and fellow students, nor allow
others to copy your work. All Assignments will be checked using collusion monitoring tools to ensure
that each assignment is the original work of the submitting student. Assignments that do not adhere to
this requirement will be deemed as being the result of collusion or plagiarism. This may lead to severe
academic penalties as outlined in USQ Policy Library: Academic Integrity Policy and Procedure. It is
your own responsibility to ensure the integrity of your work. Refer to the USQ Policy Library for more
details:
 Academic Integrity Policy
 Academic Integrity Procedure
In completing this assignment, you are expected to use available resources such as the practical activities
in the study modules, the Course Study Desk – especially the Discussion Forums (click the Study Desk
link on UConnect – <http://uconnect.usq.edu.au>), as well as exploring and experimenting on your own.

Applicable course objective:
 apply information systems concepts to identify and resolve problems within a business context
 apply information systems skills to develop practical solutions within a business context
 communicate information systems concepts to both technical and non-technical audiences
within a business context.
Applicable graduate qualities and skills gained from this assessment instrument:
 Problem Solving
 Communications
This assignment is quite complex, and exposes you to many different components in Microsoft
Access(any version from Access 2007 to current), and Microsoft Excel (any version from Excel 2007
to current), some or all of which might be very unfamiliar to you. The assignment description provides
some explanation of how to use these components, but you are also expected to use available resources
such as Online Help, the Beskeen et al text, the Practical Skills sections at the end of each Module in
the Study Materials, the SAM online tutorial activities and the course discussion forums, as well as
exploring and experimenting on your own.

Preamble
Dr John Smith (The Doctor to his friends) retired in 2012 after a long career in General Practice
Medicine.To keep busy and to fulfil a lifelong dream, The Doctor started a Memorabilia mail order
business, specialising in Doctor Who related products called the “WhovianPandorica” and began
selling various types of imported Doctor Who merchandise such as statues, iPhone skins, giftware,
bobbleheads, mugs, clothing and other assorted Doctor Who paraphernalia to customers via mail order
around Australia. These types of Doctor Who merchandise have become very popular, especially since
the reboot of the BBC Doctor Who television series in 2005 and the hugely popular portrayals of the
10th, 11th and 12th Doctors by David Tennant, Matt Smith and Peter Capaldi have brought the
phenomenon back into the public’s attention, as well as the massive spectacle that the 50th Anniversary
stirred in 2015; and The Doctor’sbusiness has experienced a rapid growth in their mail orders. When
The Doctorfirst retired, the business bought a personal computer to help manage the books and
finances.
WhovianPandorica is located at Shop 19, 63 Hartnell-Troughton Boulevard, Toowoomba (about 100
km west of Brisbane).Their ABN is 126 279 410. The Doctorcan be contacted via phone on (07) 4632
1856; fax on (07) 4632 1943; or email on enquiries@WP.com.au.
The Doctor is extremely impressed with our computing firm “Clara OsbourneTechnologies” and the
business has contracted our firm to assist them in setting up their various computer-based information
systems.
Part A: The first computer-based information system that The Doctoris interested in is a Database
Management System (DBMS) utilising Microsoft Access (any version from Access 2007 to current).
The DBMS will be used to store all of the business’s customer details, information about the stock
items that the business sells,the suppliers that the business uses and all postal order transactions for the
business. It will allow The Doctorto run a number of queries on the data which the business has
specified below and they wish to be able to print out an invoice for each customer at the end of each
month.
Part B: The next computer-based information system that the business is interested in is a Decision
Support System (DSS) utilising Microsoft Excel (any version from Excel 2007 to current). The DSS
will be used to analyse sales trends for the business to determine future courses of action for the
business.
Dr John Smith would like the information in the Database Management System (DBMS) (Assignment
1) imported into Microsoft Excel (any version from Excel 2007 to current) so that the information can
be summarised as a report and some future analysis of sales trends performed. The suppliers us ed by
the business, source items from either Ireland (IE) or New Zealand (NZ). They allow the business to
select from either of these two regions on an ad hoc basic depending on the most favourable exchange
rate at the time.
Dr John Smith has noted that a number of the business’s competitors are providing a discount to
customers who place large orders. The business would like to see what affect adopting a similar policy
would have on the business. The business has also noted a growing number of online bu sinesses are
starting to provide free freight delivery as a way of encouraging more online business; the business
would like to run a number of scenarios based on potential Mark-up and Freight options to ascertain the
best combination for the business if they were to adopt this policy too.
Part C:Dr John Smith also has a number of questions relating to the two computer-based information
systems in Part A & Part B that he would like you to answer, prepare an Essay to answer these
questions he has listed.
All partsof this project must be developed with professionalism and user-friendliness in mind.

http://www.bbc.co.uk/doctorwho/medialibrary/images/misc/logos/new_logo_512.jpg,
Michael Sauers,11th Doctor Who Logo.

Assignment 1: Part A (Database Management System)
Your firm’s Systems Analyst has developed a database structure that has been determined to be
suitable to create a database to store The Doctor’s customer, item, supplier and order data for the
business, which has been provided as follows:
Table Specifications
Table: tblCustomers
Fields: CustID(Primary Key), Title, FamilyName, GivenNames, Date of
Birth, Address,City, State,Postcode, Freight Distance (Km),
MobileNumber, eMailAddress, MailingList.
Table: tblItems
Fields: ItemID(Primary Key), Type,Description, Size,FreightWeight
(Kg), SupplierID, In Stock, OnOrder, CostPrice (IE)1
,CostPrice
(NZ)2
.
Table: tblSuppliers
Fields: SupplierID(Primary Key),SupplierName, Address,City, State,
Postcode,PhoneNumber, Recommended MarkUp
Table: tblOrders
Fields: CustID, ItemID,OrderDate(Primary Key),Dispatch Date,
OrderQty
Note: The primary key of the Orders table is a combined
multiple-field key. It has three fields in one key.
The Doctor has provided to us a partial list of the business’s customers, stock items, and suppliers and
a partial list of herpostal orders for the first quarter 2017(Jan – March) to use as test data in four
comma delimited text files which can be found on your firm’s Intranet (CIS5100 Study Desk).
MrsTara Dis, your manager, has set up the following tasks for you to complete for this part of the
project:
Part A Tasks:
1. Create a Database and import the four (4) Text files into four (4) Tables
2. Modify Table Design
3. Set Primary Keys
4. Create Relationships between the Tables
5. Create Data and Update Queries
6. Create an Invoice Report
1IE is the countrycode for Ireland(theircurrencyis the Euro)
2NZ is the countrycode for NewZealand(their currency is the Dollar)

Task 1: Create and Import
Create a new blank Access Database (using any version from Access 2007 to current) and name
it[lastname] [initial] _ [student number] _ [course code] _ assign1.accdb(eg.
genrichr_0050051005_cis5100_assign1.accdb).
Import the four sets of data fromyour firm’s Intranet (CIS5100 Study Desk).
The easiest and quickest way to import data into Access is by using the Import Text Wizard. The
following steps must be followed carefully to ensure the data is imported correctly:
Importing Tab Delimited Text files into Access (any version from Access 2007 to current) using
the Wizard
1) On the External Data tab, in the Import & Link group, click the Text File data source icon.
2) In the Get External Data - Text Filewizard popup,browse to find the ‘Assignment01 Text File
Customers.txt’text file and select the Import the source data into a new table in the current
database option – then click OK.
3) Select the Delimited – Characters such as commas or tab separate each fieldoption on the first
page of the wizard - then click Next.
4) Select the Taboption on the second page of the wizard and turn on the First Row Contains Field
Namescheck box - then click Next.
5) Set the following for each field on the third page of the wizard:
 Field Name– keep the field name as it appears when imported
Note: Changing Field Names rather than using Captions will result in loss of marks.
 DataType–giving each an appropriate data type (students will be marked on their logical
choice of data types, based on the sample data provided).
Note: Numbers that will not be used for calculations should be set as Text. Numbers such as
Freight Weight and Order Qtymust be carefully and logically set to avoid loss of data
(numbers without decimal places should be set to be either binary, integer or long integer;
and numbers with decimal places should be set to be single or double).
See the Beskeen et al textbook Access 2013 Unit E for more details on setting
appropriate Data Types, particularly Table E-3: Common Number field properties for
logical Data Types.
 When you are sure that each field has the appropriate data type, click Next.
6) Select No Primary Keyoption on the forth page of the wizard – these will be set in Task 2 - then
click Next.
7) Name the table tblCustomers on the final page of the wizard and click Finish.
Repeat the above 7 steps for the rest of the text files naming each Database Table as follows:
Text File Table Name
Assignment01 Text File Items.txt tblItems
Assignment01 Text File Suppliers.txt tblSuppliers
Assignment01 Text File Orders.txt tblOrders
Note:Table names must conform to theLeszynski Naming Convention (LNC) as per the Naming
Convention for Access Database Objects document in the Practical Appendixes found on the Study
Schedule and Module Materials.

Task 2: Modify Table Design
Modify the four imported tables’ structures using the given Table Specifications,from the section
above,in Microsoft Access using Table Design View:
 Use the above table specifications, checking that you have the correct table names and field
names.
 Check that all fields have the appropriate Data Typefrom the following:
o Text, Number, Date/Time, Currency, Yes/No, Hyperlink.
 Add an appropriate Field Descriptionsto ALL data field with a well-structured description,
eg. for CustID an appropriate description would be:
Customer Identification | Data Type: Short Text: 3 Characters
 Ensure that you also set properties for each field where appropriate. You MUSTset the
following:
o Field Size– set appropriate logical fields sizes for all Text and Number data types
(numbers without decimal places should be set to be either binary, integer or long
integer; and numbers with decimal places should be set to be single or double)
o Caption– set an appropriate English caption for all fields where the field name is not
in English (eg. Customer ID for CustID)
o Format– set an appropriate format for all: Yes/No and Date data fields;Text data
fields that should be stored in Upper-Case (State);Hyperlinks data fields that should
be stored in lower-case (EmailAddress); and numbers that contain currency or
percentages
Note:IE is the country code for Ireland– should be formatted in Euros; NZ is the
country code for New Zealand– should be formatted in Dollars.
o Decimals– set an appropriate number of decimal places for any single or double
numbers
o Default Value– set an appropriate default value for all Yes / No data Fields
o Required– set any data Fields that must contain data to Required and leave any
Fields where data is optional as unchecked.
o Validation Ruleand Validation Text– include appropriate Validation Rules for each
of the following data Fields:Title; State; and Item Type. This ensures that
onlylimited value options can be entered for these data Fields.
See the Beskeen et al textbook Access 2013 Unit E for more details on appropriate
settings for each Data Type
For example:
Before proceeding to Task 3, check the Data in the four tables against the Data in the four text
Files to ensure that there has been no loss of Data during Task 1 and 2.

Task 3: Set Primary Keys
Set the Primary Keysfor the four (4) Tables as per the following table specificationsin Microsoft
Access using Table Design View:
Table Name Primary Key(s)
tblCustomers CustID
tblItems ItemID
tblSuppliers SupplierID
tblOrders CustID, ItemID, OrderDate
Note: The primary key of the Orders table is a combined multiple-field key. It has three fields in one
key.
See the Beskeen et al textbook Access 2013 Unit A and the Video provided in the Course
Content section for creating primary keys
Task 4: Create Relationships between the Tables
Create the following relationships between the four (4) tables:
 tblCustomers to tblOrders
 tblItems to tblOrders
 tblSuppliers to tblItems
Check that the correct table names and field names are listed in the ‘Edit Relationships’
screen.
Ensure that you ENFORCE referential integrity, but do not set Cascading Updates or
Cascading Deletes.
You should check that the computer has identified correctly the 1 to ∞ relationships between the four
(4) tables.
Note:This must be done after you have established the primary keys
See the Beskeen et al textbook Access 2013 Unit E and the YouTube videos on the
StudyDeskfor more details on creating relationships

Task 5: Create Data and Update Queries
Create the following THREE(3) queries using the Query Design View. Use the names given for each
query to avoid confusion for the client (make sure you submit themin the order given below).
Note: Not all queries will require the inclusion of all four tables; you must decide which tables are
appropriate for the generation of each query’s output. Only tables needed should be included in the
query design as extraneous tables could cause problems with the query results.
Note: Query names must conform to the Leszynski Naming Convention (LNC) as per the Naming
Schedule and Module Materials – including the Query Numberand Two Meaningful Words to
describe the query eg. qry1XxxxxxXxxxxx.
See the Beskeen et al textbook Access 2013 Unit B, Access 2013 Unit F and Access 2013
Unit K for more details on creating queries
 Query 1: Late Dispatched Orders Query:
The Doctor would like to have a single query that the business can use to see the customers who
are:
i) Living in Victoria, have had items dispatched late (between 28th
February and today) and
where the item was ordered before the 21st
February and the item is in stock
Or
ii) Living in South Australia, have had items dispatched late (between 5th
March and today)
and where the item was ordered before the 28th
February and the item is in stock
Create a Select Query that will display the CustID, Full Customer’s Name (including Title, Given
Names, and Family Name), Full Customer’s Address, Date of Birth, eMail Address, MailingList,
ItemID, Full Item Details (including Item Type, Item Description, Freight Weight and Supplier
Name), OrderDate, Dispatch Date and OrderQty for those customers
i) living in Victoria, who have placed Orders before the 21stFebruary 2017but where
these orders were only dispatched between the 28thFebruary 2017and today (using the
BETWEEN criteria tool and the DATE() function), and where the business currently has
that item not in stock
ii) OR living in South Australia(using the OR criteria row), who have placed Orders
before the 28thFebruary 2017 and where these orders were only dispatched between
the 5thMarch 2017 and today (using the BETWEEN criteria tool and the DATE()
function), and where the business currently has that item not in stock
Display the results sorted by State and Order Date, check that have you included all necessary
Fields and ensure that you only display the required Fields.
Note: This query willdisplay 51 rows of data if done correctly (25VIC and 33NSW).
 Query 2: Import Duty the New Zealand (NZ) Cost Price Increase:
A new Australian import duty of 9.95% (to help build a bridge between the two countries) has
been added for all products being imported from the New Zealand (NZ) and The Doctor has
asked you to develop a query that will update the Cost Price from the New Zealand of all items
that are currently on order. As it would be considered profiteering, it is important that the query
does not update the Cost Price of items already in stock.
Create an Update Querythat will raise the New Zealand (NZ) Cost Price for all items on
orderthat are not in stockby 9.95% . It is always good practice to backup any data before running
an update or a delete query. The following steps should be followed to achieve this Query:
 In the List of Tables, copy the table called tblItems and paste it with the new name
tblBackupItems.

Use tblItems for this Update Query, not your back up table tblBackupItems. If you have
difficulties with this query and need to restore your data to the original values, you can copy
columns as necessary from tblBackupItems to tblItems and start again.
 Create an Update Query that will increase the Cost Price (TV) in tblItemsby 9.95% for all
items currently not in stockbut on order.
 Include rounding to 2 decimal places with the update calculation by placing the following
function around the update formula: ROUND( update_formula,2)
Hint:
ROUND( Cost Price (NZ) + Cost Price (NZ) * 9.95% ,2)
Note: Percentages must be converted to decimals in Update Queries.
Do not post formulas to the StudyDesk Forums; it may result in academic misconduct.
Make sure you DO NOT change the Query Type – keep it as an Update Query and do not run
the Update Query more than once.
Note: This Query will update 30rows of data if done correctly – compare the following four Items
(ItemIDs 196, 395, &453) between the tblItems and tblBackupItems to see if the update has been
applied successfully.
 Query 3: Invoice Query with Calculated Fields:
The Doctor would like to have a query that the business can use to produce customer invoices
(Task 7) to see how many customers not living in New South Wales and not living in Victoria
ordered a TARDIS related productwhere the item was in stock. This query should also calculate
the selling price (based on goods purchased from the Ireland) and order total, both of which will
be needed on the customer invoices.
Create a Select Query that will display the CustID, Full Customer’s Name (including Title, Given
Names and Family Name), Full Customer Address, ItemID, Full Item Details (including Item
Type, Item Description, Item Size, Freight Weight and Supplier Name), OrderDate, and
OrderQty, including two calculated Fields - Selling Price (AU) and Order Total (AU). Limit
the query to only those customers NOTliving in New South Wales and NOT living in
Victoria(using the NOT criteria tools) who ordered a product where the Item Description
containing the word “TARDIS” (using the LIKE criteria tool), obtained from a user specified
Supplier, and where the business currently has that item in stock.
Note: As no supplier name has been given, this query must use a Parameter in place of the
supplier name.
Display the results sorted by CustID, ItemID and Order Date, check that have you included all
necessary Fields and ensure that you only display the required Fieldsand test using Supplier’s
Name of “Rassilon Ltd.”.
Calculated Field Details:
 SellingPrice(AU) – CostPrice (NZ) x Exchange Rate x (1 + Recommended MarkUp)
 OrderTotal(AU) – SellingPrice(AU) x Ordered Qty
Exchange Rate NZ to AU:0.93
Include rounding to 2 decimal places for the Selling Price Calculated Field by placing the
following function around the formula:
ROUND( calculated_Field,2)
SellingPrice and OrderTotal must be formatted to the appropriate currency and provided with
meaningful captions in the properties for these two calculated Fields.

Note: This query willdisplay 8 rows of data if done correctly.
Task 6: Create an Invoice Report
The Doctorhas provided you with thefollowing sample Invoice. The client requires you to develop a
similar invoice for their business.
Note: You must use the correct business name andaddress details given in the assignment preamble for your invoices – the
example above is an example ofwhat the client is lookingfor only.
Using all Fields from Task 5 Query 3, create in the Report Wizard (using the Block Report Wizard
Template) a single Report called rptCustomerInvoice that produces a professional looking invoice for
the business.
The invoice must have the following attributes:
 The report must contain at least all the elements displayed in the sample invoice (above).
 The report must be grouped by CustID.
 Each Customer’s invoice must be on a separate page.
Note:To do this, in the Report Design View,right click on ‘CustID Header’, choose
‘Properties’,find the ‘Force New Page and change it to ‘Before Section’. You should only
view the Invoice in Print Preview to test that this is working – Report View will not put the
Customers on separate pages.
Note: This Report will display 7customerinvoicesif done correctly when tested using the Supplier
Name: “Rassilon Ltd.”.
 Each Customer’s invoice must have the Customer’s name merged into a single Field
including Title, Given Names and Family Name by modifying one of the Fields to include:
[Title] & " " & [GivenNames] & " " & [FamilyName]

 Each Customer’s invoice must have part of the Customer’s address merged into a single Field
including City, State and Postcode by modifying one of the Fields to include:
[City] & " " & [State] & " " & [Postcode]
 Each Customer’s invoice musthave Today’s Date in the Page Header
 Each Customer’s invoice must have an Invoice Total for each customer
 Each Customer’s invoice must not have any extraneous data including Grand Totals, Page
Numbering, nor Summary Information.
 Each Customer’s order must have the Order Date in the Details Section
 Each Customer’s order must have alternating background colours in the Details Section
 Each Image on the invoice must be inserted using the Image Control and must have the
following properties:
Properties Options
Picture Type: Embedded
Control Source: Blank
Picture: [File Name]
See the Beskeen et al textbook Access 2013 Unit D and Access 2013 Unit L and the
Videos provided in the Course Content section for more details on creating Reports
Note:Report names must conform to the Leszynski Naming Convention (LNC) as per the Naming
Schedule and Module Materials.

Assignment 1: Part B (Decision Support System)
Mrs Tara Dis, your manager, has set up the following tasks for you to complete for this part of the
project:
Part B Tasks:
1. Create a Spreadsheet and import the four (4) Access Tables into four (4) Worksheets
2. Data Validation Check
3. Create an Index Worksheet
4. Create a Data Input Worksheet Template for later use
5. Create a Calculations Worksheet Template for later use
6. Create Name Ranges for the Customers, Items, and Suppliers data
7. Create a Report Worksheet and set up the column headings
8. Modify the Report Worksheet by Cell Referencing all the Orders Table data
9. Modify the Report Worksheet by using VLOOKUP to get Customer, Item and Supplier data
10. Modify the Data Input Worksheet to include extra data needed for tasks 11 to 15
11. Modify the Report Worksheet by using a Nested IF to calculate Cost Price (AU)
12. Modify the Report Worksheet by using a Nested IF to calculate Selling Price
13. Modify the Report Worksheet by using a Nested IF to calculate Freight Cost
14. Modify the Report Worksheet by using a AND / IF to calculate Item Discount
15. Modify the Report Worksheet by using simple formulas to find Purchases and Sales, and
Modify the Report Worksheet by using a formula to calculate the Order Discount
16. Modify the Data Input Worksheet to include extra data needed for tasks 18 to 22
17. Modify the Calculations Worksheet by using simple formulas
18. Modify the Data Input Worksheet by Cell Referencing all the Calculations data
19. Create eight (8) Scenarios on the Data Input Worksheet
20. Create a Scenario Summary of the eight (8) Scenarios
21. Create a Documentation Worksheet

Task 1: Create and Import
Open a single new Excel (any version from Excel 2007 to current) spreadsheet and name the file -
‘[lastname] [initial] _ [student number] _ [course code] _ [assignment number]’ (eg.
genrichr_0050051005_cis5100_assign1.xlsx).
Import the following four (4) database tables from your Assignment 1 Microsoft Access (any version
from Access 2007 to current) Database File and into Microsoft Excel (any version from Excel 2007 to
current) (tblCustomers, tblItems, tblSuppliers, tblOrders). The easiest and quickest way to import data
from Access (any version from Access 2007 to current) into Excel (any version from Excel 2007 to
current) is by using the “Import From Access” Wizard. The following steps will assist you with this
process:
8) Select the first unused tab at the bottom of the Spreadsheet, right click on it and rename it
“CustomersTable”.
9) Put a heading at the top of the worksheet in cell A1 called “Customers Table”.
10) Go to the DataIcon Ribbon (see below)
11) Click on the From Access option in the Get External Dataicon area.
12) In the Get External Data – From Accesswizard popup, browse to find your Assignment 1
Access Database file and select the – then click Open.
13) In the Select Tablewizard popup, select tblCustomers – click OK.
14) In the Import Datawizard popup, select Tableand Existing Worksheet$A$3 as the location
to Import the place to put the data.
15) Left click anywhere on the imported data in worksheet then go to the Design Icon Ribbon and
select Convert to Range then click OK.
16) Check that the data has correctly been imported correctly into this worksheet.
17) Modify the layout of the data to a professional level of presentation, making sure that the
headings are in English (Customer ID not CustID).
Use bold, italics, font size, font colours, shading, lines and borders.

Repeat the above 10 steps for the rest of the Access Database tables naming each worksheet as
follows:
Database Table Worksheet Name Worksheet Title (Cell A1)
tblItems ItemsTable Items Table
tblSuppliers SuppliersTable Suppliers Table
tblOrders OrdersTable Orders Table
Task 2: Data Validation Check
Check the imported data in the CustomersTable, ItemsTable, SuppliersTable and OrdersTable to ensure
that:
1. The column headings are displayed correctly
2. The content of each column displays in a format that appears valid for that type of data (apply
appropriate formatting if required).
3. The content of each column contains complete and accurate data values (eg. Phone numbers
are not truncated).
4. The content of each column contains reasonable data values for the use of this business.
If you discover that the data imported in any of your 4 table worksheets contains missing or inaccurate
values, please contact the CIS5100 course team immediately. You will be issued with a new copy of the
Assignment 1 Access Database file (containing the 4 Database Tables) to restart Task 1.
Task 3: Index Worksheet
Add a worksheet labelled Index before the four tables from Task 1. Put a heading at the top of the
worksheet in cell A1 called Index Worksheet. Ensure that it contains all the recommended data for
this worksheet listed in the Practical Appendixes found on the Study Schedule and Module Materials –
Spreadsheet design considerations.
Modify the layout of the data to a professional level of presentation. Use bold, italics, font size, font
colours, shading, lines and borders.

Task 4: Data Input Worksheet Template
Add a worksheet labelled DataInput after the Index worksheet from Task 2 (but before the four tables
from Task 1) that conforms to the Practical Appendixes found on the Study Schedule and Module
Materials – Spreadsheet design considerations. Put a heading at the top of the worksheet in cell A1
called Data Input Worksheet and then input the following template in the exact cells shown below
onto this worksheet:
A B C D
3 ChangingCells:
4 Recommended MarkUp Type [Insert MarkupType here]
5 Recommended Freight Type [Insert Freight Type here]
6 Store Recommended MarkUp % [Insert StandardMarkUp% here]
7 Recommended Exchange Rate Type [Insert Exchange Rate Typehere]
8 Exchange Rate (IEto AU) [Insert IE to AU Exchange Rate here]
9 Exchange Rate (NZ to AU) [Insert NZ to AU Exchange Rate here]
10
11 Quarterly Income:
12 Total Sales [Insert Cell Reference here]
13
14 Quarterly Fixed Expenses:
15 Bank Charges [Insert BankCharges Expense here]
16 ElectricityExpenses [Insert ElectricityExpense here]
17 Freight Inwards Expenses [Insert Freight Inwards Expense here]
18 InternetExpenses [Insert Internet Expense here]
19 TelephoneExpenses [Insert Telephone Expense here]
20 Wages Expenses [Insert Wages Expense here]
21
22 Total Quarterly Fixed Expenses [Insert Cell Reference here]
23
24 Quarterly Variable Expenses:
25 Total Purchases Expenses [Insert Cell Reference here]
26 Total Freight Outwards Expenses [Insert Cell Reference here]
27
28 Total Quarterly Variable Expenses [Insert Cell Reference here]
29
30 Total Profit: [Insert Cell Reference here]
31 Total Discountfor Orders: [Insert Cell Reference here]
32 No. Orders Discount Applied: [Insert Cell Reference here]
* This template will be modified with correct number, formula and function in tasks 10 onwards.34
Modify the layout of the data to a professional level of presentation.Use bold,italics,font size, font
colours, shading,linesand borders.
3
The row and columndetails are includedabove to establishexact cell references only.These are not to be includedwithin your
final DataInput worksheet.
4
IE is the country code for Ireland; NZ is the country code for New Zealand.

Task 5: Calculations Worksheet Template
Add a worksheet labelled Calculations after the DataInput worksheet from Task 4 (but before the four
tables from Task 1) that conforms to the Practical Appendixes found on the Study Schedule and
Module Materials – Spreadsheet design considerations. Put a heading at the top of the worksheet in
cell A1 called Calculations Worksheet and then input the following template in the exact cells shown
below onto this worksheet:
A B C D
3 Quarterly Income
4 Total Sales: [Insert Formula here]
5
6 Quarterly Expenses
7 Total Quarterly Fixed Expenses: [Insert Formula here]
8
9 Total Quarterly Variable Expenses
10 Total Purchases Expenses [Insert Formula here]
11 Total Freight Outwards Expenses [Insert Formula here]
12
13 Total Quarterly Variable Expenses: [Insert Formula here]
14
15 Total Profit: [Insert Formula here]
16 Total Discountfor Orders: [Insert Formula here]
17 No. Orders Discount Applied: [Insert Formula here]
* This template will be modified with correct number, formula and function in tasks 10 onwards.5
Modify the layout of the data to a professional level of presentation.Use bold,italics,font size, font
colours, shading,linesand borders.
Task 6: Name Ranges
On the CustomersTable, ItemsTable and SuppliersTable worksheets set the following Cell Range
Names:
 Cust– on all the data (not headings)in the CustomersTable worksheet
 Itms– on all the data (not headings) in the ItemsTable worksheet
 Supp– on all the data (not headings)in the SuppliersTable worksheet
Note: You must only create the three name ranges listed in this task,any other name ranges used may
result in loss of marks.
5
The row and columndetails are includedabove to establishexact cell references only.These are not to be includedwithin your
final Calculations worksheet.

Task 7: Report Worksheet Headings
Add a worksheet labelled Report after the Calculations worksheet from Task 5 (but before the four
tables from Task 1) that conforms to the Practical Appendixes found on the Study Schedule and
Module Materials – Spreadsheet design considerations. Put a heading at the top of the worksheet in
cell A1 called Report Worksheet and then type the following column headings, starting in cell A3:
 Customer ID, Title, Family Name, Given Names, Address, City, State, Postcode, Distance
(km), Item ID, Type, Description, Size, Freight Weight (Kg), Supplier ID, Supplier Name,
Supplier Recommended Markup (%), Order Date, Order Qty, Cost Price (IE), Cost Price
(NZ), Cost Price (AU), Selling Price, Purchases, Item Discount, Sales, Freight Cost, Order
Discount.
Modify the Report worksheetsto a professional level of presentation,making sure that the headings are
in English (Customer ID not CustID). Use bold, italics, font size, font colours, shading, lines and
borders.
Task 8: Report Worksheet Cell Reference
On the Report worksheet, Use the Cell References formula, to obtain all 1000 rows of data from the
OrdersTable worksheet for the following:
 Customer ID, Item ID, Order Date, Order Qty.
(For example, type =OrdersTable!A4 to reference data in cell A4 of the OrdersTable
worksheet.)
Modify the Summary worksheets to a professional level of presentation, making sure that the data is
formatted correctly.
Note: All formulas must be designed to be typed once at the top of each column and copied down to the
remaining cells in the column.
Task 9: Report Worksheet VLOOKUP
On the Report worksheet use the VLOOKUP function with the Cell Range Names (Task 2), obtain
all 1000 rows of data from the CustomersTable, ItemsTable and SuppliersTable worksheets for the
following:
 Customers Worksheet:
o Title, Family Name, Given Names, Address, City, State, Postcode, Freight Distance
(km)
 Items Worksheet:
o Type, Description, Size, Freight Weight (kg), Supplier ID, Cost Price (IE),
Cost Price (NZ)
 Suppliers Worksheet:
o Supplier Name, Recommended Markup (%)

Note: All formulas must be designed to be typed once at the top of each column and copied down
to the remaining cells in the column – Beskeen Excel Unit B.
See the Beskeen Excel Unit H and the Videos provided in the Course Content section for
more details on creating VLOOKUP functions
Task 10: Modify Data Input Worksheet
On the DataInput worksheet performs the following:
 type Store into the cell containing the phrase: [Insert Markup Type here],
 type 47.25% into the cell containing the phrase: [Insert Standard MarkUp here],
 type IE into the cell containing the phrase: [Insert Exchange Rate Type here],
 type 1.38 into the cell containing the phrase: [Insert IE to AU Exchange Rate here],
 type 0.93 into the cell containing the phrase: [Insert NZ to AU Exchange Rate here].
Task 11: Report Worksheet Cost Price (AU) Nested IF
On the Report worksheet:
1. Develop an IF function using the new Recommended Exchange Rate Type value (from the
DataInput worksheet to calculate the Cost Price (AU) (in the Cost Price (AU) column) using
the following criteria:
 If the Exchange Rate Type is IE then the Cost Price (AU) is calculated by multiplying
the Cost Price (IE) by the Exchange Rate (IE to AU) cell on the DataInput worksheet.
Hint:
Cost Price (IE) x Exchange Rate (IE to AU)
 If the Exchange Rate Type is NZ then the Cost Price (AU) is calculated by multiplying
the Cost Price (NZ) by the Exchange Rate (NZ to AU) cell on the DataInput worksheet.
Hint:
Cost Price (NZ) x Exchange Rate (NZ to AU)
2. Ensure that you include rounding (to 2 decimal places – Beskeen Excel Unit B) into each
calculation in your IF function and error checking(Beskeen Excel Unit E) to avoid incorrect
results due to typing mistakes.
Note: All formulas must be designed to be typed once at the top of each column and copied
down to the remaining cells in the column – Beskeen Excel Unit B.
Also do not include any unit measures such as $, kg or km in the IF function as this will result
in a #VALUE error message. Brackets must only be used as indicated in the hints given
above, any incorrect or extraneous usage of brackets may result in loss of marks.
You must remove any reference to the prefix Report! from these Nested IF functions to reduce

complexity and redundancy of code.

See the Beskeen Excel Unit E and the Videos provided in the Course Content section for
more details on creating IF functions
3. Test the IF function: Once you have completed the Cost Price (AU) IF function, perform the
following two tests on it to ensure that it is working correctly:
 On the DataInput worksheet, type NZ into the Exchange Rate Type cell.
 Go to the Report worksheet and observe whether the Cost Price (AU) have changed.
 On the DataInput worksheet, type GIGO into the Exchange Rate Type cell.
 Go to the Report worksheet and observe whether the Cost Price (AU) now displays
an error message.
Task 12: Report Worksheet Selling Price Nested IF
On the Reportworksheet:
1. Develop an IF function using the new RecommendedMarkUp Type value (from the
DataInput worksheet) to calculate the Selling Price (in the Selling Price column) using the
following criteria:
 If the MarkUp Type is Store then the Selling Price is calculated by increasing Cost Price
bythe Store’s Recommended MarkUp % from the DataInput worksheet
Hint:
Cost Price (AU) + Cost Price (AU) x Store Recommended MarkUp
 If the MarkUp Type is Supplier then the Selling Price is calculated by increasing Cost
Price bythe Supplier’s Recommended MarkUp
Hint:
Cost Price (AU) + Cost Price (AU) x Supplier Recommended MarkUp

3. Test the IF function: Once you have completed the Selling Price IF function, perform the
following two tests on it to ensure that it is working correctly:
 On the DataInput worksheet, type Supplier into the MarkUp Type cell.
 Go to the Report worksheet and observe whether the Selling Prices have changed.
 On the DataInput worksheet, type GIGO into the MarkUp Type cell.
 Go to the Report worksheet and observe whether the Selling Prices now displays an
error message.
Task 13: Report Worksheet Freight Cost Nested IF
1. On the DataInput worksheet, type Lethbridge-Stewart Transport into the cell containing
the phrase: [Insert Freight Type here].
2. On the Reportworksheet develop an IF function using the new RecommendedFreight Type
value (from the DataInput worksheet to calculate the Freight Cost (in the Freight Cost
column) using the following criteria:
1. If the Freight Type is Lethbridge-Stewart Transport then the Freight Cost is calculated
at twenty-five cents ($0.25) per kilogram of the item’s freight weight and a third of a cent
($0.0033) per kilometre (Distance) if over 750 km per item ordered (Order Qty).
Hint:
($0.25 x Item Weight + IF(Distance > 750 km, $0.0033 x Distance, 0)) x OrderQty
2. If the Freight Type is Sarah Jane Smith Logistics then the Freight Cost is calculated at a
four dollars and fifty cents ($4.50) for the first nine hundred and ninety grams (0.99 kg)
and then at a dollar and five cents ($1.05) per kilogram of the item’s freight weight over
nine hundred and ninety grams (0.99 kg) per item ordered (Order Qty).
Hint:
($4.50 + IF(Item Weight > 0.99 kg, (Item Weight – 0.99 kg) x $1.05, 0)) x OrderQty

4. Test the IF function: Once you have completed the Freight Cost IF function, perform the
following three tests on it to ensure that it is working correctly:
1. On the DataInput worksheet, type Sarah Jane Smith Logistics into the Freight Type
cell.
2. Go to the Report worksheet and observe whether the Freight Costs have changed.
3. On the DataInput worksheet, type GIGO into the Freight Type cell.
4. Go to the Report worksheet and observe whether the Freight Costs now displays an error
message.
Task 14: Report Worksheet IF / AND: Item Discount
1. On the Reportworksheet develop an IF / AND function to calculate the amount
of ItemDiscount given to an individual item on an order (in the Item Discount column) using
the following criteria:
1. If the OrderQty is greater than or equal to ten (10) of the same item in any single order
AND the Selling Price for that item is greater than $25.00, then the ItemDiscount is
calculated at 7.5% of the Selling Price for that item, otherwise the ItemDiscount is zero.
Hint:
=IF (AND (OrderQty>= 10, Selling Price > $25), Selling Price x 7.5%, 0)
calculation in your IF / AND function.
You must remove any reference to the prefix Report! from these IF / AND functions to reduce
3. Test the IF function: Once you have completed the Item Discount IF / AND function and
filled it down the column, review the values to ensure that it is working correctly in the
following situations:
2. OrderQty is less than ten (10) and Selling Price is less than or equal to $25, should
result in $0.00 ItemDiscount.
3. OrderQty is less than ten (10) and SellingPrice is greater than $25, should result in
$0.00 ItemDiscount.
4. OrderQty is greater than or equal to ten (10) and SellingPrice is less than or equal to
$25, should result in $0.00 ItemDiscount.
5. OrderQty is greater than or equal to ten (10) and SellingPrice is greater than $25, should
result in an ItemDiscount.

Task 15: Report Worksheet Purchases, Sales and Order Discount
Formulas
On the Reportworksheet calculate the following three simple formulas:
1. Purchases by multiplying Order Qty with Cost Price (AU).
2. Sales by multiplying Order Qty by the difference of Selling Price less the Item Discount
amount.
Hint:
=(Selling Price – Item Discount) x Order Qty
3. Order Discount by multiplying Order Qty with Item Discount.
You must remove any reference to the prefix Report! from these formulae to reduce
complexity and redundancy of code. Brackets must only be used as indicated in the hints
given above, any incorrect or extraneous usage of brackets may result in loss of marks.
Task 16: Modify Data Input Worksheet
On the DataInput worksheet:
1. Replace the phrase “[Insert Bank Charges Expenses here]” in cell D15 with $7,695.65
2. Replace the phrase “[Insert Electricity Expenses here]” in cell D16 with $2,537.20
3. Replace the phrase “ [Insert Freight Inwards Expense here] ” in cell D17 with $85,130.55
4. Replace the phrase “ [Insert Internet Expense here] ” in cell D18 with $4,159.98
5. Replace the phrase “[Insert Telephone Expenses here]” in cell D19 with $3,392.22
6. Replace the phrase “[Insert Wages Expenses here]” in cell D20 with $49,202.42
Task 17: Calculations Worksheet Formulas
On the Calculations worksheet calculate the following four simple formula:
1. Replace the phrase in D4 “[Insert Formula here]” with a function to calculate the Total Sales
by adding all the Sales in the Sales column on the Reports worksheet.
2. Replace the phrase in D7 “[Insert Formula here]” with a function to calculate the Total
Quarterly Fixed Expenses by adding all the Quarterly Fixed Expenses on the DataInput
worksheet.
Purchases by adding all the Purchases in the Purchases column on the Reports worksheet.
Freight by adding all the Freight Costs in the Freight Cost column on the Reports worksheet.

5. Replace the phrase in D13 “[Insert Formula here]” with a formula to calculate the Total
Quarterly Variable Expenses by adding all the Quarterly Variable Expenses on the
Calculations worksheet.
6. Replace the phrase in D15 “[Insert Formula here]” with a formula to calculate the Total
Profit by subtracting the Total Quarterly Fixed and Total Quarterly Variable Expenses from
the Total Sales on the Calculations worksheet.
Discount for Orders by using the SUMIF() function to add up all cells with an Order
Discount greater than 0 in the Order Discount column on the Reports worksheet.
8. Replace the phrase in D17 “[Insert Formula here]” with a function to calculate the Number
of Orders where a Discount was Applied by using the COUNTIF() function to count all cells
with an Order Discount greater than 0 in the Order Discount column on the Reports
worksheet.
Hint: For details on SUMIF and COUNTIF usage see Beskeen Unit E.
Task 18: Data Input Cell References
On the DataInputworksheet:
1. Replace the phrase “[Insert Cell Reference Here]” in cell D12 with a cell reference to the
Total Sales amount on the Calculations worksheet.
Total Quarterly Fixed Expenses amount on the Calculations worksheet.
Total Purchases Expenses amount on the Calculations worksheet.
Total Freight Outwards Expenses amount on the Calculations worksheet.
Total Quarterly Variable Expenses amount on the Calculations worksheet.
Total Profit amount on the Calculations worksheet.
Total Discount for Orders amount on the Calculations worksheet.
8. Replace the phrase “[Insert Cell Reference Here]” in cell D32 with a cell reference to the No.
Orders Discount Applied amount on the Calculations worksheet.
Note: Ensure that you only use cell referencing for the Totals data.
Modify the CustomerTable, ItemTable, OrdersTable, SuppliersTable,DataInput, Calculations
and Report worksheets to a professional level of presentation, making sure that the data is
formatted correctly. Use bold, italics, font size, font colours, shading, lines and borders.

Task 19: Scenarios
Using the Scenario Manager in Excel create and check the following eight (8) Scenarios using the
Changing Cells of D4, D5 and D7 on the DataInput worksheet:
Scenario Markup Type Freight Type Exchange Rate Type
1 Store Lethbridge-Stewart Transport IE
2 Store Lethbridge-Stewart Transport NZ
3 Store Sarah Jane Smith Logistics IE
4 Store Sarah Jane Smith Logistics NZ
5 Supplier Lethbridge-Stewart Transport IE
6 Supplier Lethbridge-Stewart Transport NZ
7 Supplier Sarah Jane Smith Logistics IE
8 Supplier Sarah Jane Smith Logistics NZ
Note: Ensure you have a suitable scenario name for each scenario, eg. Scenario 1, Scenario 2 …
See the Beskeen Excel Unit K and the Videos provided in the Course Content section for
more details on creating Scenarios.
Task 20: Scenario Summary
Using the Scenario Manager in Excel create a Scenario Summary worksheet from the DataInput
worksheet based on the eight (8) Scenarios from Task 20 and focusing on the Result cells D12, D22,
D25, D26, D28, D30, D31 and D32 on the DataInput worksheet.
Place the Scenario Summary worksheet between the Calculations and Report worksheets.
Note: Format your Scenario Summary worksheet to look professional as follows:
 Modify the heading of the Scenario Summary
 Remove the Current Value and Notes
 Label the Changing Cells and Results Cells
See the Beskeen Excel Unit K and the Videos provided in the Course Content section for
more details on creating Scenarios.
Task 21: Documentation Worksheet
Add a Documentation worksheet after the four tables from Task 1. Put a heading at the top of the
worksheet in cell A1 called Documentation. Ensure that contains all the recommended information for
this worksheet listed in the Practical Appendixes found on the Study Schedule and Module Materials –
Spreadsheet design considerations.
The Documentation Worksheet must demonstrate the following:
 A statement outlining the purpose of the Spreadsheet:
Purpose should outline why the Spreadsheet was created including – discussion about the Markup
Type, Exchange Rate and Freight Type.
 A statement about the protection level that should be used on each Worksheet.

Protection should look at all 10 Worksheets and outline whether each sheet should contain
protection and why.
DO NOT actually apply protection to your Spreadsheet – this will result in it being unable to
be marked.
 A statement about how the user can access and use the Worksheets.
User Notes should provide a step by step guide for a new user to use the Spreadsheet from
changing the values on the DataInput Worksheet to observing the outcome of these changes on
both DataInput and Report Worksheets.
 A statement about what calculations have been used in the development of this Spreadsheet.
Calculations Notes should provide a brief description of each calculation found on the
Calculations and Report Worksheets (does not need to discuss individual Cell References and
VLOOKUPs – these can be discussed generally as a single calculation type).
Modify the layout of the data to a professional level of presentation. Use bold, italics, font size, font
colours, shading, lines and borders.
Assignment 1: Part C (Analytical Essay)
Mrs Tara Dis has asked you to develop an analytical essay (1500 words in length) to the client, Dr
John Smith outlining the major issues that the Decision Support System’s results have highlighted.
Create a Word Document (using Word 2007 to current) and name it ‘[lastname] [initial] _ [student
number] _ [course code] _ [assignment number’
(eg. genrichr_0050051005_cis5100_assign1.docx).
Essays have a particular structure - An introduction, a body (where you write your answer in a
number of paragraphs, usually one for each idea or topic) and a conclusion. The conclusion is
where you sum up your 'argument'. Essays normally do not have headings.
The information at the following URL may be useful:
http://www.usq.edu.au/learningcentre/assignment-skills/writing-assignments/essay-writing
The body of youressay should considerthe following issues:
From Part A (Approx. 500 words):
 Define what a Database Management System is.
 Define what a Relational Database is.
 Explain why a Database Management Systemis the appropriate tool for this project.
 Explain why this Database Management System was developed as a Relational Database.
 Describe what a Database Query is and discuss briefly the THREE (3) queries that were
developed for this project.
 Describe what a Database Report is and discuss briefly the report that was developed for this
project.

From Part B (Approx. 1000 words):
 Define what a Decision Support System is.
 Explain why a Decision Support Systemis the appropriate tool for this project.
 From the results of the Decision Support System results discuss the following (keeping in
mind the information provided in the preamble on page 2):
o Which Mark-up Type would be most appropriate for the business? Why?
o How would the choice of the Mark-up Type impact on the customer’s decision to
purchase from the company? Why?
o What would be the impact on the business’s profit if the plan to provide a discount to
large orders was implemented? Why?
o Which Recommended Freight Type would be most appropriate for the business? Why?
o What would be the impact that the different Recommended Freight Types would have on
the business’s profit if the cost was transferred to the business instead ofthe customer (as
discussed in the preamble)? Why?
o Which country would be most appropriate for the business to import from at the moment?
Why?
o What issues could cause the business to rethink its choice of country of import? Why?
The essay should be using a proportional font (eg. Arial, Times New Roman etc.), with a font size of
11 or 12, and be laid out using 1 ½ line spacing.
Note:It isexpected that you will use the Baltzan et al and Beskeen et al textbooks to answer the topics
Mrs Tara Dis has given you for the essay, as well as reputable online sources of information. You need
to include a brief Bibliography formatted using the Harvard AGPS style on a separate page (see the
following USQ website for referencing help: http://www.usq.edu.au/library/referencing/harvard-agps-
referencing-guide.

Submission Guidelines
Attach the three (3) files:
 Access (any version from Access 2007 to current),
 Excel (any version from Excel 2007 to current),&
 Word (any version from Word 2007 to current)
Use the naming convention below, to your online assignment submission in the Assignment 1 area on
the CIS5100StudyDesk before midnightAustralian Eastern Standard Time (AEST) on the day the
assignment is due.
1. [lastname] [initial] _ [student number] _ [course code] _ assign1.accdb(eg.
genrichr_0050051005_cis5100_assign1.accdb).
2. [lastname] [initial] _ [student number] _ [course code] _ assign1.xlsx(eg.
genrichr_0050051005_cis5100_assign1.xlsx).
3. [lastname] [initial] _ [student number] _ [course code] _ assign1.docx (eg.
genrichr_0050051005_cis5100_assign1.docx).
Note: Simply changing the File extension to.accdbor .xlsx or .docxon an Access 2003,Excel 2003or
Word2003 File will not result in a suitable submission.If the assignment Files cannot be opened by the
marker, it may be treated as late until a suitable replacement is received.
Upon completion of the submission process,check your uConnect email account for an automatically
generated confirmation email (if you do not have an email account,print out the Submission Complete
screen before exiting the Submission System). You must check that the File name and File size are
listed correctly - if there is a problem with either, please email the course leader immediately.
If you have difficulties submitting through the StudyDesk Assignments submission tool, please review
the Student Instructions document listed also on the CIS5100StudyDesk. As a last resort only, email
the course leader for instructions on an alternative course of action.
Please note that:
 The following is the USQ Assessment – Assignment (Late Submission) and Compassionate
and Compelling Circumstances procedure that relate to Extensions and Late Assignments.
They can be found under the following links:
 Assessment – Assignment (Late Submission) Procedure:
http://policy.usq.edu.au/documents.php?id=14749PL#4.2_Assignments
 Assessment of Compassionate and Compelling Circumstances Procedures:
http://policy.usq.edu.au/documents.php?id=131150PL
 Students seeking extensions for any Assignment work must provide appropriate
documentation to support their request before the due date of the assignment (see points 4.3
and 4.4 in the Assessment of Compassionate and Compelling Circumstances Procedures
above to see what is considered as Compassionate and Compelling reason for an extension
and the level of documentation that will be needed).
 An Assignment submitted after the due date without an approved extension of time will be
penalised. The penalty for late submission is a reduction by five percent (5%) of the maximum
Mark applicable for the Assignment,for each University Business Day or part Business Day
that the Assignment is late. An Assignment submitted more than ten (10) University Business
Days after the due date will have a Mark of zero recorded for that Assignment.
 The StudyDesk Assignments submission toolwill accept late assignments up until
23:55pm on the 10th University Business Day after the due date.

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