The document outlines the implementation process and capabilities of the arbarapidpay payroll deduction system, designed to simplify payroll cycles through automation and integration with existing ERP systems. It details the automated generation of three key files for employee data, deduction exports, and balance reconciliation, aimed at minimizing programming needs and enhancing support efficiency. Additionally, it includes reporting features and an optional fundraiser module to manage and separate fundraising data from regular payroll deductions.

1. ArbaRapidPay Payroll
Deductions High-Level
Workflow

2. Implementation Process
ArbaRapidPay reports on the payroll deduction data in order to be beneficial to both
business and HR staff
ARBA trains you on using of the system, increases your understanding of the system,
and empowers you to use the system
The process is automated based on what best fits into your payroll cycle
ArbaRapidPay is configured to create and receive files in formats intended to lessen the
need for ERP programming and support
File and Process Specifications are developed based on the needs and capabilities of
your ERP system and processes

3. Ease of Implementation
ARBA begins with your ERP system’s demands
and capabilities
The ARBAPRO payroll deduction process
interfaces with your system without needing direct
interaction with your ERP system
Lessens your programming and support needs
Provides automation and assurance that the files
are there when you need them

4. Three Files
 Employee Import Census File – Populates ARBA with
customer information to allow for record keeping and badge
swipes at the point of sale. Also manages terminated and
on-leave employees.
 Deduction Export File – Provides Payroll with employee
information and balances to be deducted.
 Balance Reduction (Post-off) File – Reconciles the
deductions from ARBA with actual amounts deducted by
Payroll, reduces employees' balances in ARBA, and allows
ARBA to maintain any arrearages and report discrepancies.

5. Configuration Capabilities
Versatile file criteria with 20+ possible unique
fields
Flexible file content and format configurations
Multiple employee types configurable with
separate export dates and credit limits, and
monthly or weekly export cycles
Full balance and split payment export options

6. From Point of Sale to Postoff
ArbaRapidPay
receives the Employee
Import Census File to
update the employee
database
ID Badge is swiped at
the point of sale
ARBA displays
employee name and
balance/available
credit
Sale is tendered as a
payroll deduction
Sale is accepted if
sufficient credit is
available
ARBA records the
transactions, reports
on the data, and
updates current
balances
ARBA exports
employee balances
with the configured
interval and format
Payroll receives the file
and processes the
deductions
Payroll provides ARBA
with the Post-off file to
reduce balances and
maintain arrearages

7. Reports Sampling
Daily Media
Daily Transactions
Employees Termed with Balance
Postoff Discrepancy
Customer List (name, limit, last payment, & current
balance)
Customer Detail (above + individual transaction
and payment amounts for each employee)

8. Optional Fundraiser Module
Automated
Separates fundraiser data from regular payroll
deductions
Able to export multiple or consolidated files,
either separate or combined with regular
payroll deductions
Fundraisers configured individually, with
unique time periods, credit limits, and
payments