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PMO
INFLUENCE
STRATEGY
ROADMAP DILIGENCE
An Enterprise PMO is part of
strategy formulation and assesses
complexity, the impact & risk of
change from strategic initiatives
PMO POSITION
An Enterprise PMO has a critical role for
creating, driving & implementing
strategy, digital transformation initiatives
and results management
ORGANISATION FIT
PMO must have clear
direction, governance and
committed high level
executive support
EXECUTIVE LEVEL PMO
An Enterprise PMO leader needs
to be a senior executive to form
strong links to senior leadership
& business teams
BUSINESS VALUE
Consider adopting business
aligned PMO’s with stable
teams reporting to an overall
senior C level executive
PMO LEADER
A PMO Leader with final
decision making should have
the required business and
leadership skills to succeed
VISIBLE
PMO
VALUE
CUSTOMERS AND VALUE
Customers come first and focusing
on value are two key agile principles
that should be embraced by all
PMO’s for the delivery of their
services and support
BUSINESS VALUE
A PMO continually evaluates its
performance in the context of the
organisation’s overall success. A
successful PMO constantly adapts and
improves to its changing environment
STRATEGIC CAPABILITIES
An Enterprise PMO creates
agile capabilities to enable
its organisation to
successfully implement its
strategy
MAXIMIZES PMO VALUE
Enterprise PMOs need to
constantly evolve to maximize
their value. They use feedback to
continually improve PMO
practices and processes
STRATEGY ALIGNMENT
An Enterprise PMO ensures
all projects / products are
clearly linked to strategic
objectives is key in increasing
business value
PMO SUCCESS FACTORS
Having skilled staff, required
management authority,
support and tools are critical
success factors for an
Enterprise PMO
EVOLVING
PMO
SERVICES
PORTFOLIO MANAGEMENT
An Enterprise PMO drives portfolio
prioritisation, reporting & strategic
alignment to ensure doing the right
work at the right time
STANDARD PMO SERVICES
- Provide project / product support
- Define, implement, manage and evolve
standards, methodologies, processes,
tools and agile approaches
RESULTS MANAGEMENT
A CSF is to have the right
processes for gauging
progress vs. milestones,
risks and strategic goals
LESSONS LEARNED
Successful PMO’s provide
lessons learned from successful /
failed implementations into
strategic planning
PROJECT BASICS
High Performance PMOs
don’t neglect project basics
(deliverables, schedule,
budget, risks, issues)
ORGANISATION METRICS
A key CSF is performance
reporting and management
metrics (KPIs, compliance,
budget, strategic goals)
AGILE PMO
An Agile Enterprise PMO continually
delivers agile services and support
for innovative defect-free solutions
that delivers business value
PMO SURVIVAL
Continuous innovation is critical to an
Enterprise PMO survival. It’s time for to
PMO’s embrace Agile as part of its DNA
and services
AGILE CAPABILITIES
A PMO needs to develop
and provide key agile
capabilities that enable
innovation
PRODUCT MINDSET
PMO’s should consider moving
from a project to a product
mindset to lead business
transformation
BALANCED SCORECARD
The PMO measures its impact
with a Balanced Scorecard
that positions the “people
dimension” on top
PROJECT COMPLEXITY
Understand project /product
complexity (objectives, risks,
constraints, past initiatives)
and provide guidance
SURVEYING
Successful Enterprise PMO’s survey
key stakeholders to find out what
they want and what’s important to
them in project / product support,
delivery, reporting and quality
QUALITY
Hold business owner and other
stakeholder feedback sessions on
completed projects / products to assess
project / product quality and collect
feedback to report to leadership
INNOVATION
Continuous innovation is
critical to business survival.
A PMO can show it how
best in the future to
deliver its services
PM CULTURE
Create an organisation culture of
project / product management
with better understanding of PM
and PMO benefits
LEADING CHANGE
High impact PMO’s
understand and embrace key
factors of successful change
(comms and stakeholder
satisfaction)
EVOLUTION
Continually improve and
evolve PMO through
knowledge and change
management to be part of
the TO BE organisation
TRAINING
Having trained PMO staff, PM’s and
agile teams is a critical foundation
for a successful Enterprise PMO
METRICS
Coach PM’s / PO’s to set metrics at each
project start (progress, risks, issues,
product quality, project / product health)
MULTICULTURAL
A successful EPMO adjusts
itself to different/ cultural
/ geographical traits
PMO DIGITAL
A PMO to be example of digital
transformation with automation,
AI & self service
RAVING CUSTOMERS
Customers who wants PMO
services that offers superior
and measurable value
SIMPLICITY
In this complex world,
simplicity is a critical factor
for success for an EPMO
ONE-PAGE MAGIC | No. 56 by Ken Martin Ken Martin
3 MAGIC
CONSULTING
Founder, Partner
TRANSFORMATION
PMO
CONSULTANT
​London,
United Kingdom
AN HIGH INFLUENCE PMO IN AN AGILE WORLD
An Enterprise PMO (EPMO) is a PMO that is able to operate at the corporate side of the
business ensures that projects are aligned with the strategic goals of the organisation.
With executive support, enterprise PMOs influence strategy, drive key initiatives, and
control changes across the organisation. Click Here
Contact 3 Magic Consulting: Email: info@3Magicconsulting.com Tel: +44 121 318 5473
USE OF AI IN
PM SOFTWARE
AI CAN HELP ELIMINATE NEED FOR HUMAN INPUT
AI PM systems are able to effectively handle
scheduling, reminders, and follow-ups to eliminate
the need for human input
AI MAKES SURE NOTHING IS OVERLOOKED
AI helps PM’s save time on their various tasks by
helping to make sure that nothing is overlooked
INTEGRATION WITH COMMS TOOLS
Some AI PM tools integrate with comms
tools like Slack & PM tools like JIRA to
solve issues
AI REDUCES ADMIN TIME FOR PROJECT MANAGERS
AI can monitor pattern as an assistant to PM’s. Studies
have shown that PMs spend more than 50% of their
time on administrative tasks
AI CAN HELP WITH PREDICTIVE ANALYTICS FOR PROJECTS
AI can use its ability to manage complex analytics to observe how a project is moving & make educated
predictions about future
AI HAS ABILITY TO MONITOR PROJECT TEAMS’ PRODUCTIVITY
AI has ability to monitor project teams & make predictions based off of the patterns of habits and
behaviours that it sees
PMO
CHALLENGES
CONTINUOUS IMPROVEMENT TO ADD VALUE
A value add PMO looks adds value to portfolio
management, processes & tools & PM knowledge
A SURVIVING PMO IS AN ADAPTABLE ONE
Projects are using new ways to deliver projects such as SCRUM, Lean and Six Sigma.
a PMO needs adaptable processes, governance, reporting & metrics
USE OF PMO TOOLS TO SHOW VISIBLE VALUE
For a PMO to survive is to understand what is value to executives &
provide this value in terms of metrics via automated reports
PROJECTS NOT ALIGNED TO BUSINESS STRATEGY
A PMO need to understand business strategies and
how the current projects are aligned with the
business strategy & what value delivered
GETTING THE PROJECT BASICS DONE RIGHT
With all the challenges that a PMO faces, the one challenge that should not exist but
often does, is getting projects basics done right – business case supported projects,
status reporting, resource mgt.
FINDING THE RIGHT PMO TOOL A KEY TO PMO SUCCESS
This is not a simple task & the success of a PMO can rest on the
success of the tool it chooses & if tool is too complex or does show
value reports, it will fail
INDUSTRY
GAPS
PROJECTS HAVE NO BASELINE (Source: Wellingtone)
Over 1 in 3 projects have no baseline
MILLIONS WASTED ON PROJECTS (Source: PMI.org)
Every $1 Billion invested in USA, $122 M wasted due to poor project performance
A LARGE NUMBER OF PROJECTS FAIL (Source: Geneca)
75% of business executives anticipate software projects will fail
HALF OF PROJECT MANAGEMENT OFFICES WILL CLOSE IN 3 YEARS
50% of all Project Management Offices (PMOs) close within just 3 years
MOST EXECS DON’T KNOW IF PROJECTS ALIGN WITH STRATEGY 80% of PM
executives don’t know if projects align with b strategy
FREE PMO DASHBOARD TRIAL
AI Based Project Management Software
Up to 05 Users / Free 15 Days
Entire PMO Suite, Project charter, Create WBS, Kanban Board
Risk, Issues, Change. Reporting etcPM SOFTWARE
CHALLENGES
NO AI BASED DASHBOARD FOR PROJECT SPONSORS / PMs NO REAL TIME CHANGE MANAGEMENT LACK OF RISK SCORING
LACK OF INTEGRATED ISSUE MANAGEMENT & ESCALATION NO PROJECT BASELINE & FORECASTING LACK OF REAL TIME REPORTING
PMO
DASHBOARD
SOFTWARE
FEATURES
PROJECT BUILDER DEPENDENCY MANAGEMENT PERSONAL KANBAN BOARD PROJECT BUDGETING
PROJECT BASELINING SCHEDULE MANAGEMENT RESOURCE MANAGEMENT RESOURCE RATE CARD
TASK MANAGEMENT MILESTONE MANAGEMENT RESOURCE CALENDAR INTEGRATED RISK MANAGEMENT
DASHBOARD
REPORT
EXAMPLES
PROJECT ISSUE REPORT PROJECT FORECASTING (EAC) REPORT PROJECT WISE PRODUCTIVITY REPORT
MILESTONE REPORT TASK ALLOCATION REPORT PROJECT STATUS REPORT
PROJECT RISK REPORT RESOURCE RATE REPORT PROJECT BURNDOWN CHART
Press For
Free Trial
ONE-PAGE MAGIC | No. 56 by Ken Martin Ken Martin
3 MAGIC
CONSULTING
Founder, Partner
TRANSFORMATION
PMO
CONSULTANT
​London,
United Kingdom
THE USE OF AI IN A PMO DASHBOARD
THE USE OF AI IN A PMO DASHBOARD
Using AI in a PMO Dashboard means using smart algorithm to give real time project
status which helps stakeholders in effective decision making
Click Here
Contact 3 Magic Consulting: Email: info@3Magicconsulting.com Tel: +44 121 318 5473
Click to Play Video

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AN HIGH INFLUENCE PMO IN AN AGILE WORLD

  • 1. PMO INFLUENCE STRATEGY ROADMAP DILIGENCE An Enterprise PMO is part of strategy formulation and assesses complexity, the impact & risk of change from strategic initiatives PMO POSITION An Enterprise PMO has a critical role for creating, driving & implementing strategy, digital transformation initiatives and results management ORGANISATION FIT PMO must have clear direction, governance and committed high level executive support EXECUTIVE LEVEL PMO An Enterprise PMO leader needs to be a senior executive to form strong links to senior leadership & business teams BUSINESS VALUE Consider adopting business aligned PMO’s with stable teams reporting to an overall senior C level executive PMO LEADER A PMO Leader with final decision making should have the required business and leadership skills to succeed VISIBLE PMO VALUE CUSTOMERS AND VALUE Customers come first and focusing on value are two key agile principles that should be embraced by all PMO’s for the delivery of their services and support BUSINESS VALUE A PMO continually evaluates its performance in the context of the organisation’s overall success. A successful PMO constantly adapts and improves to its changing environment STRATEGIC CAPABILITIES An Enterprise PMO creates agile capabilities to enable its organisation to successfully implement its strategy MAXIMIZES PMO VALUE Enterprise PMOs need to constantly evolve to maximize their value. They use feedback to continually improve PMO practices and processes STRATEGY ALIGNMENT An Enterprise PMO ensures all projects / products are clearly linked to strategic objectives is key in increasing business value PMO SUCCESS FACTORS Having skilled staff, required management authority, support and tools are critical success factors for an Enterprise PMO EVOLVING PMO SERVICES PORTFOLIO MANAGEMENT An Enterprise PMO drives portfolio prioritisation, reporting & strategic alignment to ensure doing the right work at the right time STANDARD PMO SERVICES - Provide project / product support - Define, implement, manage and evolve standards, methodologies, processes, tools and agile approaches RESULTS MANAGEMENT A CSF is to have the right processes for gauging progress vs. milestones, risks and strategic goals LESSONS LEARNED Successful PMO’s provide lessons learned from successful / failed implementations into strategic planning PROJECT BASICS High Performance PMOs don’t neglect project basics (deliverables, schedule, budget, risks, issues) ORGANISATION METRICS A key CSF is performance reporting and management metrics (KPIs, compliance, budget, strategic goals) AGILE PMO An Agile Enterprise PMO continually delivers agile services and support for innovative defect-free solutions that delivers business value PMO SURVIVAL Continuous innovation is critical to an Enterprise PMO survival. It’s time for to PMO’s embrace Agile as part of its DNA and services AGILE CAPABILITIES A PMO needs to develop and provide key agile capabilities that enable innovation PRODUCT MINDSET PMO’s should consider moving from a project to a product mindset to lead business transformation BALANCED SCORECARD The PMO measures its impact with a Balanced Scorecard that positions the “people dimension” on top PROJECT COMPLEXITY Understand project /product complexity (objectives, risks, constraints, past initiatives) and provide guidance SURVEYING Successful Enterprise PMO’s survey key stakeholders to find out what they want and what’s important to them in project / product support, delivery, reporting and quality QUALITY Hold business owner and other stakeholder feedback sessions on completed projects / products to assess project / product quality and collect feedback to report to leadership INNOVATION Continuous innovation is critical to business survival. A PMO can show it how best in the future to deliver its services PM CULTURE Create an organisation culture of project / product management with better understanding of PM and PMO benefits LEADING CHANGE High impact PMO’s understand and embrace key factors of successful change (comms and stakeholder satisfaction) EVOLUTION Continually improve and evolve PMO through knowledge and change management to be part of the TO BE organisation TRAINING Having trained PMO staff, PM’s and agile teams is a critical foundation for a successful Enterprise PMO METRICS Coach PM’s / PO’s to set metrics at each project start (progress, risks, issues, product quality, project / product health) MULTICULTURAL A successful EPMO adjusts itself to different/ cultural / geographical traits PMO DIGITAL A PMO to be example of digital transformation with automation, AI & self service RAVING CUSTOMERS Customers who wants PMO services that offers superior and measurable value SIMPLICITY In this complex world, simplicity is a critical factor for success for an EPMO ONE-PAGE MAGIC | No. 56 by Ken Martin Ken Martin 3 MAGIC CONSULTING Founder, Partner TRANSFORMATION PMO CONSULTANT ​London, United Kingdom AN HIGH INFLUENCE PMO IN AN AGILE WORLD An Enterprise PMO (EPMO) is a PMO that is able to operate at the corporate side of the business ensures that projects are aligned with the strategic goals of the organisation. With executive support, enterprise PMOs influence strategy, drive key initiatives, and control changes across the organisation. Click Here Contact 3 Magic Consulting: Email: info@3Magicconsulting.com Tel: +44 121 318 5473
  • 2. USE OF AI IN PM SOFTWARE AI CAN HELP ELIMINATE NEED FOR HUMAN INPUT AI PM systems are able to effectively handle scheduling, reminders, and follow-ups to eliminate the need for human input AI MAKES SURE NOTHING IS OVERLOOKED AI helps PM’s save time on their various tasks by helping to make sure that nothing is overlooked INTEGRATION WITH COMMS TOOLS Some AI PM tools integrate with comms tools like Slack & PM tools like JIRA to solve issues AI REDUCES ADMIN TIME FOR PROJECT MANAGERS AI can monitor pattern as an assistant to PM’s. Studies have shown that PMs spend more than 50% of their time on administrative tasks AI CAN HELP WITH PREDICTIVE ANALYTICS FOR PROJECTS AI can use its ability to manage complex analytics to observe how a project is moving & make educated predictions about future AI HAS ABILITY TO MONITOR PROJECT TEAMS’ PRODUCTIVITY AI has ability to monitor project teams & make predictions based off of the patterns of habits and behaviours that it sees PMO CHALLENGES CONTINUOUS IMPROVEMENT TO ADD VALUE A value add PMO looks adds value to portfolio management, processes & tools & PM knowledge A SURVIVING PMO IS AN ADAPTABLE ONE Projects are using new ways to deliver projects such as SCRUM, Lean and Six Sigma. a PMO needs adaptable processes, governance, reporting & metrics USE OF PMO TOOLS TO SHOW VISIBLE VALUE For a PMO to survive is to understand what is value to executives & provide this value in terms of metrics via automated reports PROJECTS NOT ALIGNED TO BUSINESS STRATEGY A PMO need to understand business strategies and how the current projects are aligned with the business strategy & what value delivered GETTING THE PROJECT BASICS DONE RIGHT With all the challenges that a PMO faces, the one challenge that should not exist but often does, is getting projects basics done right – business case supported projects, status reporting, resource mgt. FINDING THE RIGHT PMO TOOL A KEY TO PMO SUCCESS This is not a simple task & the success of a PMO can rest on the success of the tool it chooses & if tool is too complex or does show value reports, it will fail INDUSTRY GAPS PROJECTS HAVE NO BASELINE (Source: Wellingtone) Over 1 in 3 projects have no baseline MILLIONS WASTED ON PROJECTS (Source: PMI.org) Every $1 Billion invested in USA, $122 M wasted due to poor project performance A LARGE NUMBER OF PROJECTS FAIL (Source: Geneca) 75% of business executives anticipate software projects will fail HALF OF PROJECT MANAGEMENT OFFICES WILL CLOSE IN 3 YEARS 50% of all Project Management Offices (PMOs) close within just 3 years MOST EXECS DON’T KNOW IF PROJECTS ALIGN WITH STRATEGY 80% of PM executives don’t know if projects align with b strategy FREE PMO DASHBOARD TRIAL AI Based Project Management Software Up to 05 Users / Free 15 Days Entire PMO Suite, Project charter, Create WBS, Kanban Board Risk, Issues, Change. Reporting etcPM SOFTWARE CHALLENGES NO AI BASED DASHBOARD FOR PROJECT SPONSORS / PMs NO REAL TIME CHANGE MANAGEMENT LACK OF RISK SCORING LACK OF INTEGRATED ISSUE MANAGEMENT & ESCALATION NO PROJECT BASELINE & FORECASTING LACK OF REAL TIME REPORTING PMO DASHBOARD SOFTWARE FEATURES PROJECT BUILDER DEPENDENCY MANAGEMENT PERSONAL KANBAN BOARD PROJECT BUDGETING PROJECT BASELINING SCHEDULE MANAGEMENT RESOURCE MANAGEMENT RESOURCE RATE CARD TASK MANAGEMENT MILESTONE MANAGEMENT RESOURCE CALENDAR INTEGRATED RISK MANAGEMENT DASHBOARD REPORT EXAMPLES PROJECT ISSUE REPORT PROJECT FORECASTING (EAC) REPORT PROJECT WISE PRODUCTIVITY REPORT MILESTONE REPORT TASK ALLOCATION REPORT PROJECT STATUS REPORT PROJECT RISK REPORT RESOURCE RATE REPORT PROJECT BURNDOWN CHART Press For Free Trial ONE-PAGE MAGIC | No. 56 by Ken Martin Ken Martin 3 MAGIC CONSULTING Founder, Partner TRANSFORMATION PMO CONSULTANT ​London, United Kingdom THE USE OF AI IN A PMO DASHBOARD THE USE OF AI IN A PMO DASHBOARD Using AI in a PMO Dashboard means using smart algorithm to give real time project status which helps stakeholders in effective decision making Click Here Contact 3 Magic Consulting: Email: info@3Magicconsulting.com Tel: +44 121 318 5473 Click to Play Video