The document provides information about risk management and insurance related to hosting events. It defines key terms like risk, discusses factors that influence insurance rates, and outlines scenarios to consider for risk assessment including injuries at events and proper protocols. Guidelines are presented for safe event planning and ensuring compliance.

1. Training
1. Welcome to our seminar.
2. Take a seat and grab a information form.

2. Why are we
here?
$2000 - $3300

3. What is Risk?
 Definition: Any actions that have a
possibility to result in a negative
consequence for others or ourselves.
 What are some risks of speeding?
 Ticket
 Not get caught
 Accident
 How do we protect ourselves from the
risk of driving a car?

4.  When does your car insurance rates rise?
 How does the insurance company
determine your rate?
 When will insurance not cover a car crash?
Insurance

5.  Do you intentionally decide to speed?
◦ Why?
◦ Do you want to speed just to break the law?
◦ Are you always in a hurry?
◦ Or is it by habit?
 When your chapter gets together do you
intentionally try to put others in harms
way?
Speeding

6. Who’s in charge of risk management?
 http://www.youtube.com/watch?v=qDmBLF4-
PzA
Assessing Risk Management

7. Case study:
 Acacia and TKE invite the entire Greek community
over to their house in early April. They make it a
BYOB event and will provide hamburgers, hotdogs,
and peanuts for all the guests. Guest are forwarded
an invitation and informed about the 6-pack rule.
During the event they have a volleyball tournament in
the yard. People are talking, playing yard games, and
eating food. There are 4 sober monitors checking
people in, distributing the beers (brought by
attendees), running the volley ball game, and
watching the house. Everyone’s having a great time
until…..
Give one scenario and list how it
could have been prevented.

8.  A TKE is found on the porch passed out.
No one knows how he got drunk when he
only brought 6 beers.
 While having the event outside was fun,
there was no way to control who came to
or leftt the party. (Member was sneaking
off to his room for pulls)
Scenario 1

9.  The volleyball games gets intense and one
person spikes the ball into someone else’s
face. They have reconstructive surgery
and sue the chapter to pay for the
operation.
 Despite having insurance, your rates
go up, because there was no liability
release form for active events.
Scenario 2

10.  An Acacian gets serve burns the face after
a freshman unknown to the group drops
their beer into the grill putting out the
flame. Worried about getting in trouble
they leave without telling anyone. When it
was restarted the built of gas causes a
minor explosion.
 The combination of alcohol and flames
caused an innocent person to get hurt.
Plus the grill could have malfunctioned at
anytime.
Scenario 3 (30 min)

11. Who’s Liable
The president is extremely liable.
The national fraternity
They will sue you if you don’t
follow FIPG!
Your adviser
Stuart, Amanda, and I.
St. Cloud State.
YOU!

12. How To Vote via Texting
1. Standard texting rates only (worst case US $0.20)
TIPS 2. We have no access to your phone number
3. Capitalization doesn’t matter, but spaces and spelling do

14. What defines a F/S
event?
Assume that any time more than a few members or
pledged members are involved in an event, it will be
considered a chapter event, and the policies apply.
•“at any event an observer would associate
with the (fraternity)”
IE: Six brothers/sisters going to a house party on a
Thursday night with guests wearing letters or other
symbols.

16. What needs to be registered?
Events that need to be registered with this system.
Formals Mixers
Semi-Formals Socials
Any Event with Alcohol!

17. Definitions
Elements of A Formal
Required
Up to two guests per person
Suggested
Men – White or Black tie only
Women – Long cocktail dresses
Awards Ceremony
Formal invitations handed out
Alumni Speaker
2 – 4 piece seated meal

18. Poll: What is the appropriate dress attire ...

20. The Registration
http://www.surveymonkey.com/s/SCSUCSOLDEventRe
gistration
Where you can find it:
CSOLD Website
Collegiate Link
Facebook Fan Page

21. 3rd Party Vendor
Copy of their alcohol license and if needed
temporary license for venue
IE: outdoor event or sub-contracted
alcohol vendor
Certificate of Insurance
"off premise liquor liability coverage and
non-owned and hired auto coverage.”
Contract agreeing to cash sales only
Only collected by vendor.
Written agreement the vendor will:

22. 3rd Party Vendor
Contract agreeing to cash sales only
Only collected by vendor.
Written agreement the vendor will:
Checking identification cards upon entry
Not serving minors
Not serving individuals who appear to be
intoxicated
Maintaining absolute control of ALL
alcoholic containers present
Collecting all remaining alcohol at the
end of a function
Removing all alcohol from the premises.
Completed and Signed 3rd Party Vendor
Checklist

23. The NO’s
Open Parties: anyone can show up
Giving a minor alcohol (any member or
quest)
Illegal drugs
Drinking Games including cards
The price of admission includes the host's
providing alcohol at no cost or a reduced cost

26. Sorry, but you can’t
Have any Pre-Party whether at the chapter
house, a private residence, another bar, or
other chapter house.

27. Thought Provoking
The issue of the liability of the three
"non-host" chapters went to the
appellate courts which ruled that
all four chapters shared liability for the
"reasonable expected outcome of the
furnishing of alcohol to minors" at a
fraternity party.

28. BYOB Parties

29. BYOB Items
Only persons of legal drinking age
may consume or possess alcohol
Each person is limited to 6 beers
(twelve once and no high gravity) or 4
wine coolers.
Hard alcohol, liquor, and spirits are
strictly prohibited
Guest lists must be made and
finalized 24 hours prior to BYOB event.

30. BYOB
Recommendations
There should be at least one sober
monitor.
Recommended is 1 per 20 people
Make them public
A sober monitor should be at fridge
and entrance
Check in and Check Out of People
Only one entrance, One monitor per
entrance.
Use wristbands to identify those of
age.
Punch their bands, not cards

31. Tips for A Great Event
Focus on the Theme…not the alcohol
Serve Food
One sober party Monitor for every 20
people
Organize Transportation
Higher security or another org to
collect IDS
Do no allow alumni to ride on
chapter transportation
Set a start and end time

32. Quiz
Who Killed Jane.

33. Questions