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Agile families
- 1. Agile Families: Techniques for Living with Change By Twinkle Don’t be dogmatic, be pragmatic
- 2. Lean Influences of Agile • Eliminate waste Large specification document • Amplify learning Rotate responsibilities • Respect and Reward People Better way of doing things • Build quality During development rather than add later • Goals and Commitments • Deliver fast Inventory or waste • Recognize and optimize the whole 2
- 3. Before Start think… • What has this system meant for you and your family? • Why? - What works at work, works at work not because of your work, but because it works • What is the best outcome you can imagine? • Is starting realistic? • Why haven’t previous efforts worked? • How will this be different? • Goals Create and maintain a happy, healthy family Create independent and capable adults More peace, less chaos Promote a culture of learning and improving Providing consistency increases feelings of safety Stay in sync with each other
- 4. Family vNext Framework • Single Family Backlog • Family Weekly Planning meeting • Shared Family Calendar • Plan for the week and display on the wall (Information Radiator) • One shared goal everybody agrees • Every morning daily huddle quick meet up 5 minutes • End of the week retrospective – improve • The secrets of Happy families” – Bruce Feiler Agile Family manifesto Adapt all the time Empower your children Go out and play Tell your story Care - try • “IEEE Paper” – “Agile for Families – Iterating with Children”
- 5. Start • Schedule a family meeting • Create family Backlog • Reflect and plan • Post expectations for all to see using Information radiator
- 6. The Big Picture of Framework • Framework principles • Roles in the Family Individual Adult Parents • Family Meeting • Family HQ • Daily huddle • Retrospective
- 7. Family vNext Principles • Change is inevitable Planning matters more than the plan Inspect and adapt to improve Embrace Change Accountability increases with transparency Everyone wants to do well Learn to learn
- 8. Individual Responsibilities • Show up – half battle done • Participate with sincerity • Meet individual commitments • Everyone is accountable to and for the family • Help each other
- 9. Parent Responsibilities • Coach and support with patience • Parents are generally better facilitators Facilitation is key skill Children can learn practice facilitating • Decide with consensus when possible • Throw the occasional trump card • INSPIRE – you are an integral part of something bigger than yourself
- 10. The Big Picture : Family HQ • The location of the plan • Ideally used for all events • One source of truth for the current plan • Updated daily • Ambiently available to all • Fully stocked with planning supplies
- 11. Family meeting • Should be part of Family practice • Implements the framework • Reduce major events to one per week • We inspected and adapted our way to this • Normally Sunday night 1 hr time box includes Retro + Planning All family members The week’s history Last weeks goals and commitments Backlog • New goals • Ideas for improvement • Behavior commitments • Refined backlogs • Weekly Goal • Individual goals • A shared plan for the week • Updated Family HQ
- 12. The Daily Huddle • Why daily huddle? Circumstances change quickly in real life Focus for a moment Reduce FUD (Fear, Uncertainty, Doubt) Increase awareness, transparency, trust Goal – improve everyone’s day Not a status report Not issue instructions Facilitate discussion, don’t demand it • The Team creates a plan for each day • Inspect and adapt the Sprint Backlog • Assess progress toward the Sprint Goal • 5-15 minute time-box • Same time and place each day • Everyone is heard
- 13. Daily Huddle Rules • Everyone can explain today’s plan • Same time at Family HQ each morning • Time boxed to 5 minutes • (Ideally, everyone participates together) • (Accommodate reality) • Quickly consider and Share How are we doing so far this week? How am I doing so far this week? What will I do today? What will I need to succeed? Help from someone else Transportation Money
- 14. Learning Organization • Adapt to their external environment • Continually enhance their capability to change and adapt • Develop collective as well as individual learning • Use new understanding to achieve better results • Transparency Same picture at same situation • Definition of “Done” Completeness Quality
- 15. On Inspection • Inspect frequently as work is done • To avoid disaster Detect mistakes quickly Repair mistakes quickly Finishing the wrong thing can be worse than doing nothing • Peer review of chores
- 16. Kaizen • Japanese for “improvement” or “Change for the best” • Philosophy or practices that focus upon continuous improvement of processes
- 17. Family HQ • Real value is conversation with your family members • Information Radiator at Kids hospital • Hospital Ballet
- 18. Family HQ: Consideration • Don’t use permanent place • Bigger is better • Ambient info should leak into our brain (update at a glance) • Everybody can reach it • Leave room to spread • High traffic area are better • Space must accommodate Daily Huddles • Space should accommodate the weekly meeting • Fun with space, achievement • Inexpensive supplies
- 19. Family HQ – Which info on? • Family Backlog • Current Family Goal • Today’s chores and responsibilities • Shared Calendar • Individual Goals, Commitments, • and Reminders • Different colors for chores • Chore rotation system • Personal shields • Tapes
- 20. Exercise
- 21. Signal Cards • Signs • New Family Rules No cell phone in bedrooms
- 22. Weekly Family Meeting • Goal An intended accomplishment by an individual or group May have fuzzy success criteria May change as it is realized Represents a desire for something to change • Commitment A promise made by an individual or group Must be stated aloud “I commit to..” Supports a declared goal Represents a desire for someone to change
- 23. Shared Family Goals • Do not change mid-week • One always exists Bar can be low Keep trying Really. Always. • Do-overs encouraged Until the goal is met Until there is general agreement to move on Apply “SMART” rule
- 24. A Simple goal Setting Exercise 1. Convene the family 2. Everyone writes goals, 1 per card, for 2-3 minutes 3. Arrange them in groups 4. Name the groups 5. Order according to number of index cards per group • Note – Don’t plan too far ahead – things will change Result will be family backlog
- 25. Who’s what? I enjoy it Mine Ours Soul crushing over time
- 27. Pillars of Empirical Process Control
- 28. Checklists • Preferred by astronauts and cutter • Boring and not interesting
- 29. Backlogs (nature’s to-do list)
- 31. Family Meeting: Preparation • Raise a meeting time approaching alert • Prepare the space • Get the backlog • Ensure materials and supplies are on hand • Snacks are always good
- 32. Family Meeting: Ground Rules
- 33. Retrospective • Family reflects upon itself Positive and Negative things happened in last week Inspect and Adapt “The Family” (LEARN, LIVE, BELIEVE) • To find actionable improvements • Understand how we can help each other • Refine or expand Done criteria • Commit to new behaviors or standards • Everyone attends • Typically about 30 mins • Weekly • Try for the ideal place and time (not required) • Accommodate reality
- 35. Retro: Do’s and Don’ts
- 36. Retro: Human Tips • Ask thoughtful questions • Encourage genuine feedback • Enforce respectful behavior • Start with the end in mind • Coach new facilitators • Without trust here, all is for naught • Try warm up exercise, Add your own spices • Location, Location, Location • Anticipate frustration • Not everybody will be in the mood every time • Be prepared to hear difficult truths • Respond deliberately • Each week is a new chance • 936 weeks between 1 and 18
- 37. Retro: Lean Thinking • Make contracts explicit • Keywords Between 2 people The whole family • Example French Fries
- 38. Retro: Basic Recipe • Draw me a picture for younger • Place the drawings on a wall • Describe yours • Find patterns • Grade the week
- 39. Retro: Bad Smells • Skipping it • Singling out individuals • Blurting • Bad Timing • All or nothing (Not to be perfect) • Board Now
- 40. Retro: Diff ways • Timeline Retro • Appreciative Retro
- 41. Questions?
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