About agenda and its types

2. 
An agenda is a list of individual items which
must be "acted upon" or processed, most
usually those matters which must be discussed
at a business meeting.

An agenda may also be called a docket.

3. Guide to the participants of the meeting.
 It keeps the discussion focused and on track.
 It gives the meeting direction and lets the
participants know what to expect from the
meeting.
 Agendas make meetings more efficient and
productive.


4. Prepares chairman
 Prepares attendees
 Creates an interest
 Clearly defines objectives


5. The chairperson and secretary communicate
should create the agenda prior to the meeting.
 Committee chairs research and organize their
reports and ensure someone is at the meeting
to discuss the subject.
 Advisable to have written procedures.


6. Send an e-mail stating there will be a meeting,
the goal of the meeting as well as the
administrative details such as when and where
it will be.
 Ask participants requesting an agenda item to
contact you no less than two days before the
meeting.
 All of the agenda requests have been
submitted to you, summarize them in a table
format.


7. It's our responsibility to ensure that each
agenda item is directly related to the goals of
this particular meeting.
 You must be realistic in the amount of time
you allocate to each presenter.
 Send the agenda to all the meeting participants
the day before the meeting.


8. 
Provide electronic copy to staff manager

Ensure copies are available at the meeting

9. Name, date and location of the event.
 Specific times and days for activities.
 Items should be brief and easy to follow.
 Every activity must have a time and place.
 The event schedule should be full.
 Attendees should know where they can find
more information.


10. 
Formal Agenda :
A formal agenda follows more of a format.
This format includes the type of meeting, lists
the meeting facilitator . This follows some
specific orders.

11. Name of Group
Type of Meeting :
Date :
Time :
Items
Call to Order
Roll Call
Approval of Agenda
Last Meeting Minutes
Committee Reports
Old Business
New Business
Wrap Up and Adjourn
Presenter

12. Informal Agenda
- Refers to an informal list of items that will be
discussed during a meeting and is often thrown
together at the last minute.
Prioritized Agenda
- Follow a priority system.
-Items are given an order according to perceived
importance to the group. The topics are then
discussed in this order.
Timed Agenda :
- Refer to using a set time line for the
meeting.Usually a time keeper is assigned to help stay
on task.

13. Header section in the centre
 Information presented in two columns
Left column -should provide day and time
information.
Right column- detailed descriptions of the
agenda .
 Try to get everything on one page.


14. Call to order
 Roll call (establish a quorum)
 Approval of the agenda
 Citizen comments
 Reading and approval of minutes
 Reports of officers, committees
 Special orders
 Old business
 New business
 Set next meeting date
 Adjournment


15. 
Time
9.00am to 9.02am
9.02am to 9.05am
9.05am to 9.20am
9.20am to 9.55am

9.55am to 10.30am

10.30am to 11.05am
11.05am to 11.50am




Items











11.50am to 11.55am
11.55am to 11.57am
11.57am to 12.00pm


Welcome
Approval of agenda
Approval of last meeting minutes
Managers Report
*Membership &job commitment
Treasurer’s Report
*Budget assessment
Old Business
New Business
*Marketing Plan - 2014
* Upcomming Trail
Vote of Thanks
Next Meeting Date
Adjournment
Mr.Kamaraj
Mr. Dilip
Mr.Dharma
Mr.Vijay
Mr.Visves
Mr.Ravi
Mr.Vishnu
Mr.Visva
Mr.Kamaraj
Mr.Kamaraj