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After the Great Flood
- 1. AFTER THE GREAT FLOOD… What Do We Do Now? Disaster Preparation, Recovery, & Resilience Presented by: Gavin Vitter Director of Personnel Services and Operations Central Community School System Human Capital Leadership Summit December 8-9, 2016 New Orleans, Louisiana
- 2. TIME LINE August 8, 2016 First Day for Employees August 11, 2016 First Day for Students Joint Special Meeting of Central Community School Board and City of Central Council
- 4. Amite River Flood Stage
- 5. Flood Numbers Over 31 inches of rainfall 7.1 trillion gallons of water 13 people confirmed dead 150,000 homes damaged Thousands of businesses damaged 30,000 people evacuated 11,000 people in 70 shelters 22 schools heavily damaged $20 Billion in estimated costs
- 6. Central Schools Tanglewood Elementary flooded with over 21 inches of water Central Offices flooded with over 3 inches of water School Board members had their homes flooded Superintendent has his home flooded What do we do now?
- 7. Immediate Issues School System was used as a shelter (Red Cross) Central High School, then Bellingrath Elementary School, then Central Middle and Intermediate SchoolGyms and Cafeteria Several employees volunteered time to oversee the shelters Buses – First Student I-12 was closed on both east/west bound due to flood water and stranded vehicles 40 State Roadways and Highways were closed because of flowing water, standing water, or the road was gone…washed away School system leadership and public information
- 9. First Day Back Communicated through cell phones/email/text Documented (photos)Tangelwood flood damage First administrative meeting was onTuesday, August 16 – who ever could make it Topics discussed: How is everyone? Anyone not accounted for? Missing? Dead? Brain storming ideas Set-up temporary Central Offices Who is in charge?
- 10. First Day Meeting … Start drafting a survey for employees to complete How long will we be out of school? Calendar Clean up Bid Contractors Cleanup Rebuild Will we be out of work? How long? Payroll? Monthly Expenses? What to do aboutTanglewood? Temporary Location? On Site? InTemporary Buildings? Off Site? Churches? Buildings? Within other school buildings? Call for an emergency School Board Meeting
- 12. Other Processes Worked with City of Central Permits Sharing information FEMA Consultants TCPN –The Cooperative Purchasing Network Several schools use this for goods and equipment Very effective for services Need to be a part of the network PRIOR to disaster
- 13. Bid Process Follow the state law and your policy Emergency Board meeting What to consider: One contractor for all work Many contractors Clean up only Rebuild only Combinations Can the selected contractor also subcontract for other services: Document restoration
- 14. Payroll Decision To run or not to run; that is the question… What is your fund balance? Can you run the month’s payroll and cover existing monthly expenses? How does your payroll work? Pay it forward? Once a month/ twice a month? We ran out August payroll. Assumed employees would return to work and complete contract year.
- 15. Insurance We did not have any flood insurance TPA filed claims on everything – expected denials Declinations needed for FEMA claims or reimbursement FEMA went from 75/25 to 90/10 KNOWYOURTPA – Personal cell numbers Review your roofs/get a roof maintenance schedule and contractor Know your state emergency preparedness office In Louisiana – it is GOSHEP:Governor’s Office of Homeland Security and Emergency Preparedness They offer several trainings on disaster prep/recovery/form processing
- 16. Social Media for Good Was the best and most efficient way to communicate and get information out to employees and the public Surveys to employees Go Fund MeAccounts Donations started Facebook site forTanglewood and school system Facebook is accessible by anyone (public) and provides a history of events School System website also utilized Be aware of mis-information and have a public information contact person designated School System email was also used for entire staff communications and to answer questions
- 17. Donations Have a contact person/people designated to document and process donations List every donation received Pre-madeThankYou notes are essential Expect anything and everything to be donated and from any source Taylor Swift $50,000 Harry Conick Jr. Show – $80,000 in new replacement band instruments Baton Rouge Area Foundation - $50,000 United Health Care (Dream Builders) $10,000 for playground equipment Adoptive schools from across the country (six degrees of separation) LSASPA & AASPA – Community Services Projects – over $4,000 My Mom donated $100 My Cousin – College Librarian in Massachusetts donated and got colleagues to donate
- 18. WhatWe Learned Start/Create a Disaster Plan Communications: Any Source Social Media Websites Cell/Text/Messenger Review fund balance/enough to run a month How to give back time to employees who work when school is closed and/or volunteer? Set a hard date for employees to return to work Have Employee Assistance ready and communicated Be prepared for employees turning to coping items of comfort Be prepared for employees not to return or to leave the job Be prepared to discipline and/or terminate employees-still have to do your job
- 19. Understand Budgets/Money Homestead AssessmentValues 35% reduction in EBR 20% reduction in Livingston 20%-22% reduction in other areas State Law mandates a re-assessment after declared disasters Greatly affects the future of revenue to school system SalesTax Car SalesTax at an all time record high One time revenue at these levels 5-7 year wait for new cars
- 20. AssessedValues Millage Rate = 60.40 House MarketValue = $300,000 Assessed HouseValue (X 10%) = $30,000 Homestead Exemption = ($7,500) Net AssessedValue = $22,500 $22,500 X .06040 = $1,359 With a 30% assessed reduction House MarketValue = $210,000 (300,000-90,000) Assessed HouseValue (X 10%) = $21,000 Homestead Exemption = ($7,500) Net AssessedValue = $13,500 $13,500 X .06040 = $815.40
- 21. BiggestTake-A-Ways GET ALL OFYOUR PAPER FORM DIGITIZED NOW!!!!!!! Amazed at people’s capacity to adapt and modify Amazed at people’s generosity and kindness of heart Amazed at people’s resiliency and willingness to do whatever job is needing to be done
- 22. Questions?