African Catholics event in MD

1. Presentation Overview
Project Overview
Project goals
Description
Team Resources
Technology
Schedule
Event Activities
Sponsors/Advertisers
Security
Accommodation
Transportation
Music
Budget
Related Documents

2. Project Overview
African Catholics in USA Picnic| GCC Young Men| Kwadwo Mireku
Project Name Group Organizers Project Leader

3. Project Goals
 Ultimate goal of project.
– Organizing a picnic for African Catholics in America
 Build Strong Relationship among African Catholics in America
 Create Networking Opportunities for African Catholics in America
 Relationship to other projects.
– GCC Young Men
 High-level timing goals.
– To Organize Yearly summer games and activities for African Catholics in USA

4. Description
 Organize activities and games in summer of 2018 for African Catholics
in America with youth being the main target.
 Summer party event with out door and indoor games
 Allow sponsors to advertise at the event
 Time event to coincide with African mass celebration in June at
church in MD area.
 Opportunity to advertise GCC Young Men group

5. Team Resources
 Name Members and Role for the project
– People
– Equipment
– Location
– Support & outside services
Name Role Description of expected Activities Status
Karl Music Organizer Responsible for organizing music fo the event On track

6. Technology
 Music
– DJ
 Communication tools.
– Website
– Social media
 Facebook, WhatsApp , etc
– Phone
 Conference calls
 Database.
– Excel spreadsheet with list of names and numbers
– List of Sponsors and Advertisers
– Event and activities document

7. Schedule
 Project time line.
 Gantt Chat to track progress(See Sample below)

8. Event Activities
 Music
 Games
– Indoor Games
– Outdoor Games
 Short Mass and Talk
 Award Presentation
 Food and Drinks
– Participants bring their own food
– Alcohol allowed?
 Meet and greet
 Cultural display
 Raffle
– Win an iPhone or iWatch
– Book

9. Sponsors/Advertisers
 Reach out to entrepreneurs and companies for sponsorship
On Track Need Help Behind Schedule
Status

10. Security
 Invitation letter to community police
On Track Need Help Behind Schedule
Status

11. Accommodation
 Help with accommodation for out of state and some in state
participants
On Track Need Help Behind Schedule
Status

12. Transportation
 Organizer transportation for event material
 Transportation for VIPs to event
On Track Need Help Behind Schedule
Status

13. Music
 Find someone to DJ
 Need MC (s) for event
On Track Need Help Behind Schedule
Status

14. Budget
 Income and expenditure
– Income from sponsorship
 How much do we need to rent a park
 How much money do we need to host the events
 What equipment do we need to buy or rent
 Transportation cost
 Awards and raffle gift cost
On Track Need Help Behind Schedule
Status

15. Related Documents
 Marketing plan
– Word document or Ms publisher(for brochure)
 Location or contact name/phone
 Budget
– Excel spreadsheet
 Location or contact name/phone
 Organizers
– Name and Role of event organizers
 Location or contact name/phone
 List of groups and Names of members
– Excel spreadsheet
 Location or contact name/phone