SlideShare a Scribd company logo
About when we saved
a company ~20% of
subcontracting costs
What happens
when Finance
goes beyond
numbers
How it began
Beta Private Limited is a 30 year old well established, family
run, manufacturing company with a top-line of over USD
1Mn based out of India. Prequate was brought in to help
Beta manage further growth by analyzing and changing
old systems.
Beta was in a mature stage and wanted to move from
family run business to process based. They relied on
experience and rule of thumb for determining the pricing
and costing mechanism.
Disclaimer: Beta started a continuous engagement model that allowed Prequate
to develop the management reporting frameworks within the CFO Office
offering.
PrequateConsultantsPrivateLimited
#11/2,3Cross,WilsonGarden,Bangalore,India560027
the problem set
the approach
The main questions to be
addressed behind any cost or
pricing mechanism need to be
addressed:
 Does the system capture all costs?
 Is there information flow for studying
product based profitability?
 Are all contract based payments well
defined?
A new costing and pricing plan
had to be devised to facilitate
these outcomes.
action steps
 Detailed operation study: To
understand the setup and functioning
of all systems
 Review of SOWs & Job orders: Study
the term, conditions and pricing
scheme.
 Process study: Study each process in
isolation and then as a whole to
analyze gaps
 Analyze Wastage: Understand the
treatment given to wastages in books
of accounts
Prequate as part of the standard
delivery model was in charge of
overhauling the finance function.
In the course of such delivery,
Prequate noticed that:
 Costing of all products were on an
adhoc basis
 Pricing mechanism was based on rule
of thumb
 True profitability for each LOB was
not known
Costing and pricing function are
primary to any business and a
scientific methodology has to be
used to determine the correct
parameters.
 15%-20% reduction in
subcontracting charges
 10% - 15% reduction in wastage
 Separate purchase team enabling
economies of scale
 Timesheets resulted in higher
accountability and better cost
determination

the impact
results matter
 BOMs, which were not considered, was
incorporated into the system
 Renegotiated with sub contractors
since their pricing was constant and not
pegged to the size and nature of work.
 Individual process study led to
recognition of hidden costs
 Suggested the building of a purchase
team to reduce wastage; Developed a
method for recognition and
accounting of abnormal wastage
which was not even identified before
General
connect@prequate.in
CFO Office
nag@prequate.in
Consulting
bordia@prequate.in
IB,M&A
roopa@prequate.in
Prequate works with organizations to help
them understand their environment and
do business in a leaner and smarter way.
By helping businesses interpret their surroundings, Prequate
helps amplify the impact of their strategies and executional
strengths without worrying too much, or with a lot more clarity,
as to how their environment may be respond.
Need more
clarity?
www.prequate.in
Prequate Consultants Private Limited
11/2, 3 Cross, Wilson Garden
Bangalore, India, 560 027

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About when we saved a manufacturing company ~20% on subcontracting costs

  • 1. About when we saved a company ~20% of subcontracting costs What happens when Finance goes beyond numbers How it began Beta Private Limited is a 30 year old well established, family run, manufacturing company with a top-line of over USD 1Mn based out of India. Prequate was brought in to help Beta manage further growth by analyzing and changing old systems. Beta was in a mature stage and wanted to move from family run business to process based. They relied on experience and rule of thumb for determining the pricing and costing mechanism. Disclaimer: Beta started a continuous engagement model that allowed Prequate to develop the management reporting frameworks within the CFO Office offering. PrequateConsultantsPrivateLimited #11/2,3Cross,WilsonGarden,Bangalore,India560027
  • 2. the problem set the approach The main questions to be addressed behind any cost or pricing mechanism need to be addressed:  Does the system capture all costs?  Is there information flow for studying product based profitability?  Are all contract based payments well defined? A new costing and pricing plan had to be devised to facilitate these outcomes. action steps  Detailed operation study: To understand the setup and functioning of all systems  Review of SOWs & Job orders: Study the term, conditions and pricing scheme.  Process study: Study each process in isolation and then as a whole to analyze gaps  Analyze Wastage: Understand the treatment given to wastages in books of accounts Prequate as part of the standard delivery model was in charge of overhauling the finance function. In the course of such delivery, Prequate noticed that:  Costing of all products were on an adhoc basis  Pricing mechanism was based on rule of thumb  True profitability for each LOB was not known Costing and pricing function are primary to any business and a scientific methodology has to be used to determine the correct parameters.  15%-20% reduction in subcontracting charges  10% - 15% reduction in wastage  Separate purchase team enabling economies of scale  Timesheets resulted in higher accountability and better cost determination  the impact results matter  BOMs, which were not considered, was incorporated into the system  Renegotiated with sub contractors since their pricing was constant and not pegged to the size and nature of work.  Individual process study led to recognition of hidden costs  Suggested the building of a purchase team to reduce wastage; Developed a method for recognition and accounting of abnormal wastage which was not even identified before
  • 3. General connect@prequate.in CFO Office nag@prequate.in Consulting bordia@prequate.in IB,M&A roopa@prequate.in Prequate works with organizations to help them understand their environment and do business in a leaner and smarter way. By helping businesses interpret their surroundings, Prequate helps amplify the impact of their strategies and executional strengths without worrying too much, or with a lot more clarity, as to how their environment may be respond. Need more clarity? www.prequate.in Prequate Consultants Private Limited 11/2, 3 Cross, Wilson Garden Bangalore, India, 560 027