TractorFax: Created by the events of 911, perfected by end users input, & confirmed by NIMS STEP in supporting the National Preparedness System..... Already evaluated & fully deployment ready.

1. About TractorFax: Created by the events of 911, perfected by end users input, confirmed by NIMS
STEP
TractorFax is: a well-rounded, comprehensive, all-in-one collaborative inventory and resource
management tool - actionable information beginning at the local level and in a continuum to state and
regional levels should the need escalate.
TractorFax is a web based system to catalog emergency resources and volunteers, combined with a set of
workflows to standardize, manage, and track the collaborative requests and responses of Emergency
Support Functions (ESFs), within and across jurisdictional boundaries. In this way, TractorFax can enable
the collaboration, management, certifications, affiliation, and allocation of the resources of government
and non-government organizations (NGO’s) to the requirements of emergency management priorities.
TractorFax allows governments and NGO’s to prepare for and respond to disasters more effectively by
ensuring that ALL required resources are available and ONLY needed resources are requested — thereby
minimizing the influx of inappropriate donations, called by emergency managers “second disaster”.
With TractorFax local, regional, and federal government can best identify, inventory, access, track,
collaborate, and report on the vast resources given to government by private citizens and businesses,
while still ensuring ownership and management of the resources remains with the specific support agency
responsible for the resource. And incorporate “best practices” based on “Lessons Learned”: turning
authorized end users’ information-big data, then making such IM operations’ information actionable.
In brief, TractorFax is a citizen’s registry (people and resource inventory) for Incident Commanders,
Planners, and Authorized End Users purposes in maintaining command and control….TractorFax does
NOT compete with existing CIMS, in lieu compliments existing CIMS by fulfilling their shortfalls and
gaps in pre-planning efforts and Remedial Action Planning/AAR…..
The slide below depicts TractorFax compliments existing CIMS shortfalls and fulfills the gaps….

2. Created, perfected, & confirmed: another key point to be made about our first of its kind technology is
that during Research & Development (R&D), our team worked closely with “ground zero” Incident
Commanders, local officials, and first responders. And then again with Incident Command’s appointed
core team of Subject Matter Experts (SMEs) during the actual NIMS12-step Test & Evaluation (T&E)
process.
Every expert involved with both R&D and T&E processes disclosed “today’s ever evolving world of
disasters preparedness & incident management seriously challenges, and out dates, the limitations of
FEMA’s 120 resource typing definitions requirements.”
In regard, TractorFax is software coded to accommodate not only the FEMA 120 Resource Typing
Definitions, but over and above; TractorFax’s built-in resource dictionary accommodates infinite
(unlimited) resource typing definitions; a hierarchy system, fully searchable by resource ownership
description, key words, all segmented by jurisdictional zip code….Virtual preplanned resource
ownership, down to the zip code….public or private, no matter; a resource, is a resource, is a resource.
Hence, Incident Commander’s “Rosetta Stone” day-to-day Incident Management System” beginning
at the local level. Despite the best and noble efforts being expanded.
Compliances & “Green-Lights” to the IMS marketplace:
1). DHS/FEMA NIMS Department of Homeland Security (DHS) – Federal Emergency Management
Agency (FEMA) National Incident Management Systems (NIMS) FINAL pilot evaluation (see above).
The purpose of NIMS Support Center is to evaluate products against stringent goals and objectives on
behalf of local and state officials, thus aiding local and state level purchasing decision making.
2). Authorized Equipment Lists – 3 InterAgency Board (IAB) approvals for local, state, and regional
Grant request. AEL/SELs encourages local and state officials to implement products already NIMS
evaluated on behalf of local and state officials (see DHS/FEMA/NIMS STEP/P-TAC Authorized Vendor

3. Product List) and effect Federal and State Homeland Security Preparedness Grant (HSPG) funding cycles.
Local, state, and regional level grant requestor are instructed to “reference those authorized product’s
National Catalog Number”. “Congrats”-TractorFax is approved by the IAB for three AEL/SELs”.
 [04AP-01-CADS] System, Dispatch, Computer Aided/ Description:
Computer software system(s) used to track and manage public safety incidents and resources.
 [04AP-05-CDSS] Systems and Tools, ICS/ Description:
Incident Command System (ICS) software including command/plans and decision-support
tools. Also includes NIMS-compliant field incident management materials such as T-Cards and
holders, specialized forms, etc.
 [04AP-07-INVN] Software, Equipment Tracking and Inventory/ Description:
Application software for tracking of tangible equipment, including location and person(s)
/organization(s) responsible.
3). FAR (Federal Acquisition Regulations): The purpose of the FAR is to provide "uniform policies and
procedures for acquisition." Among its guiding principles is to have an acquisition system that satisfies
customer's needs in terms of cost, quality, and timeliness; minimize administrative operating costs;
conduct business with integrity, fairness, and openness; and fulfill other public policy objectives.
Government personnel may not deviate from the law without proper authorization. The FAR was issued
pursuant to the Office of Federal Procurement Policy Act of 1974. Statutory authority to issue and
maintain the FAR resides with the Secretary of Defense, the Administrator of General Services, and the
Administrator of the National Aeronautics and Space Administration, subject to the approval of the
Administrator of Federal Procurement Policy.
4). COTS (Commercial-Off-The-Shelf Software) and services. COTS purchases are alternatives to
custom developments or one-off government-funded developments. COTS typically requires
configuration that is tailored for specific uses and the key characteristic that differentiates COTS from
Custom software is that the user configurations are within the defined parameters of the commercial item
and not the result of customizations to the commercial item itself. The use of COTS has been mandated
across many government and business programs, as such products may offer significant savings in
procurement, development, and maintenance. Motivations for using COTS components include hopes
for reduction of overall system-development and costs (as components can be bought or licensed instead
of being developed from scratch) and reduced long-term maintenance costs.
As such, COTS are of particularly important in formulating Public-Private Partnerships (PPPs).
5). Government off-the-shelf (GOTS) is a term for software Government products that are ready to use.
They were created and are owned by the government. Typically GOTS are developed by the technical
staff of the government agency for which it is created (i.e. DHS/FEMA work on behalf of local and state
agencies’ end users). It is sometimes developed by an external entity (i.e. TractorFax (TFT)), but with
funding and specification from the agency (i.e. DHS/FEMA). Because agencies can directly control all
aspects of GOTS products, these are generally preferred for government purposes. GOTS software
solutions can normally be shared among federal agencies without additional cost.
List of GOTS Software:
 TractorFax (TFT)
 Interactive Scenario Builder
 SIMDIS
 Naval Simulation System (NSS)

4. To clarify, TractorFax IS NOT another, of many, “ONE OFF” Government-funded developments.
Uniquely TractorFax IS a FULLY DEVELPED (FULL-GROWN), comprehensive, all-in-one Incident
Management Systems Tool. In fact, a first of its kind Government-funded development, all-
encompassing Incident Command software product, deployment ready!
Allowing Incident Command personnel & authorized end users to seamlessly improve pre-planning’s
preparedness initiatives, improving response & recovery times, and simultaneously, in a more
confidential manner, addresses the real world’s ever present threat of Agro-terrorism acts head on….
TractorFax supports Unified Command’s transparent core-mission: “For the betterment of the
Homeland”!
TractorFax Team,
SHARING RESOURCES SECURELY
* Created, Perfected, & Confirmed in supporting the National Preparedness System *
400 Northport Drive, #701
Cabot, AR 72023
Tele: 501-259-5007
Email: tractorfax@ymail.com