Cab Booking System Flow Diagram

1. Online Cab Booking System
Process Flow
• Users, request for the cab to be booked in the system with their login.
• If the requesting user is an employee his request goes for hod approval.
• If the requesting user is an HOD, his request directly goes to security for cab booking.
• Once HOD approves employee’s request, it goes to security for cab booking.
• Security will book the car by giving vendor and car details and send the sms to the
requestor.
• Security has to close the trip and book the bill, after the bills received from the vendor.
• Once bill booking done by security for the request, they will send the bill to finance
department according to the plant for debit.
• Finance will download the bills sent from security and process…

2. Home page for Signing In
For new login
registration.

3. Enter
employee no.
And click
create login

4. Enter emailid, Mobile no,
Password and click
submit.
Password can be changed
after signing in.

5. User
• To make a vehicle request.

6. Enter the login id and
password. Click login.

7. Home screen provides the
details of today’s cab
bookings.
Click to create a new
vehicle request.

8. Display for new vehicle
request.

9. Enter the travel details and select
the accompanying person if any.

10. Select the accompanying person
and click send.

11. Select the available HOD from
the list and give send.

13. Auto mail fro requestor to HOD,
telling the cab booking setails
in the mail.

14. User can view their booking status from the display menu.

15. HOD Approval
• Hod approval for the request.

16. Click Approve to approve the
pending request from the
requestor.
Pending requests for Approval.
Click approve.

18. Again auto mail will be triggered
to the security from HOD to book
the car.

19. Security
• To book the car.
• To close the trip.
• To book the bill details and send to
finance.

20. Select the Travels Name and
carno, driver and driver mobile
and the reporting time.
Book the car .

21. Click book the car.

22. If clicked yes, SMS will be
sent to the requestor.

23. Security
• Close the trip

24. Click here to close the trip.
Enter the starting and closing
datetime, kms of the cab
request and click close trip.

27. Security
• Book the bill details and send
to Finance.

28. Click here for bill booking
and select the vendor.
Select the request where bill
has been produced from the
vendor.
Click Book the bill.

29. Enter the bill details and
select the Finance dept to
debit the bill.

31. Report showing the overall
Booking status.

32. Requestor to view their booking status.

33. Finance
• To generate the bill booking report for
further processing.

34. Select the SAP bill upload
And generate the bill report in
Excel.

35. Thank You