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How to accomplish twice the work in half the time and reduce your
stress in the process
Pareto’s Garden,

Parkinson’s Law
     and the
 Kobayashi Maru
Pareto’s Garden

 Vilfredo Pareto (1848-1923) A controversial
  engineer - economist - sociologist whose
  work included the then little known law of
  income distribution, now known as the
  80/20 principle.
Pareto’s Law of
Distribution
 80% of the wealth is produced and possessed
  by only 20% of the population.
80/20 Outside of Economics

 Pareto also noticed, among other things, that
  80% of his garden peas were produce by only
  20% of the pea pods he had planted.
Other Applications

 80% of the Outputs come from 20% of the
  inputs.
   80% of the consequences flow from 20% of the
    causes
   80% of the results come from 20% of the time and
    effort
   80% of Company profits come from 20% of the
    products and customers
   80% of Stock Market gains come from 20% of the
    investors and 20% of the portfolio
Ratio is often more severe

 It is not uncommon to see:
   90/10
   95/5
   99/1
How can we use this to be
more effective?
 Which 20% of sources are causing 80% of
  your problems and unhappiness?

 Which 20% of sources are resulting in 80% of
  your desired outcomes and happiness?
Which 20%, 10% or 5% of
your customers are causing
80%, 90% or 95% of your
grief? Ask yourself
honestly:
 “Are they really worth it …… really?”


 How badly would it affect your income if you
  got rid of them?
A large percentage of the
time, a maximum of
heartache can be eliminated
with a minimum of income
loss.
 If you CAN get rid of, fire, or reassign a
  customer or project that has an inverted grief
  to income ratio …..
JUST DO IT!!
Still Other Applications

 Advertising
 Affiliates
 Partners
 Personal Relationships
Parkinson’s Law

 Have you ever heard someone say “I work
  better under a deadline?”

 This is Parkinson’s Law in action
Parkinson’s Law States:

 A task will swell in “perceived” importance in
  reverse proportion to the amount of time you
  have to complete it.
 If something “must” be done by tomorrow,
  we will put off other items to see that the task
  is completed.
 If it is not needed for two months, we hardly
  think of it for seven weeks.
How to be “Uber” effective:
Combine Pareto’s
Distribution with
Parkinson’s Law
 Limit tasks to the important to shorten work
  time (80/20)
 Shorten work time to limit tasks to the
  important (Parkinson’s Law)
Identify the few critical
tasks that contribute most
to income and then schedule
them with very short and
clear deadlines
The Kobayashi Maru

 This was a test given by Star Fleet to
  command candidates. It thrust the student
  into a no-win situation to see how they would
  respond.
 There was no right or wrong choice, but the
  decision made by the student, which
  undesirable outcome they chose, revealed a
  great deal about the student’s makeup
Why is this relevant?

 James Tiberius Kirk, the venerable captain of
  the Starship Enterprise 1701-A, didn’t like
  knowing that he was going to be put into a
  lose-lose situation.
 He believed that there were always
  alternatives, other ways to approach the
  problem, other choices besides what you are
  “given.”
WDKD?

 He secretly gained access to the simulation
  computer before his test and reprogrammed
  the Kobayashi Maru so that it was no longer a
  no win scenario.
 He changed the rules of the game to work for
  his benefit.
What’s our lesson?

 What is it we believe about how we should
  spend our days and how many hours we
  should put in because those are the rules
  we’ve been given?
 Are we doing work that a clerk or an assistant
  could be doing?
 Are we “inventing” tasks so that we can trick
  ourselves into thinking that we are being
  productive?
Change the rules!!

 We need not accept someone else’s
  description of what it means to be
  productive.
 Use the 80/20 Principle to determine what
  you should be doing, with whom, and when.
 Overlay Parkinson’s Law to optimize how to
  do it in the most effective manner and in the
  shortest possible time.
80/20 (ON STEROIDS)   Gary Keller.
The ONE Thing
 I want you to go small by identifying the 20
  percent, and then I want you to go even
  smaller by finding the vital few of the vital
  few.
 Keep going. You can actually take 20 percent
  of the 20 percent of the 20 percent and
  continue until you get to the single most
  important thing!
A To Do List
The One Thing
BIG IDEAS

Go small. Don’t focus on being busy; focus on being productive. Allow
what matters most to drive your day.

Go extreme. Once you’ve figured out what actually matters, keep
asking what matters most until there is only one thing left. That core
activity goes at the top of your success list.

Say no. Whether you say “later” or “never,” the point is to say “not now”
to anything else you could do until your most important work is done.
(60/60/30)

Don’t get trapped in the “check off” game. If we believe things don’t
matter equally, we must act accordingly. We can’t fall prey to the notion
that everything has to be done, that checking things off our list is what
success is all about. We can’t be trapped in a game of “check off” that
never produces a winner. The truth is that things don’t matter equally
and success is found in doing what matters most.

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Using 80/20 For Your real Estate Business

  • 1.
  • 2.
  • 3. How to accomplish twice the work in half the time and reduce your stress in the process
  • 4. Pareto’s Garden, Parkinson’s Law and the Kobayashi Maru
  • 5. Pareto’s Garden  Vilfredo Pareto (1848-1923) A controversial engineer - economist - sociologist whose work included the then little known law of income distribution, now known as the 80/20 principle.
  • 6. Pareto’s Law of Distribution  80% of the wealth is produced and possessed by only 20% of the population.
  • 7. 80/20 Outside of Economics  Pareto also noticed, among other things, that 80% of his garden peas were produce by only 20% of the pea pods he had planted.
  • 8. Other Applications  80% of the Outputs come from 20% of the inputs.  80% of the consequences flow from 20% of the causes  80% of the results come from 20% of the time and effort  80% of Company profits come from 20% of the products and customers  80% of Stock Market gains come from 20% of the investors and 20% of the portfolio
  • 9. Ratio is often more severe  It is not uncommon to see:  90/10  95/5  99/1
  • 10. How can we use this to be more effective?  Which 20% of sources are causing 80% of your problems and unhappiness?  Which 20% of sources are resulting in 80% of your desired outcomes and happiness?
  • 11. Which 20%, 10% or 5% of your customers are causing 80%, 90% or 95% of your grief? Ask yourself honestly:  “Are they really worth it …… really?”  How badly would it affect your income if you got rid of them?
  • 12. A large percentage of the time, a maximum of heartache can be eliminated with a minimum of income loss.  If you CAN get rid of, fire, or reassign a customer or project that has an inverted grief to income ratio …..
  • 14. Still Other Applications  Advertising  Affiliates  Partners  Personal Relationships
  • 15. Parkinson’s Law  Have you ever heard someone say “I work better under a deadline?”  This is Parkinson’s Law in action
  • 16. Parkinson’s Law States:  A task will swell in “perceived” importance in reverse proportion to the amount of time you have to complete it.  If something “must” be done by tomorrow, we will put off other items to see that the task is completed.  If it is not needed for two months, we hardly think of it for seven weeks.
  • 17. How to be “Uber” effective: Combine Pareto’s Distribution with Parkinson’s Law  Limit tasks to the important to shorten work time (80/20)  Shorten work time to limit tasks to the important (Parkinson’s Law)
  • 18. Identify the few critical tasks that contribute most to income and then schedule them with very short and clear deadlines
  • 19. The Kobayashi Maru  This was a test given by Star Fleet to command candidates. It thrust the student into a no-win situation to see how they would respond.  There was no right or wrong choice, but the decision made by the student, which undesirable outcome they chose, revealed a great deal about the student’s makeup
  • 20. Why is this relevant?  James Tiberius Kirk, the venerable captain of the Starship Enterprise 1701-A, didn’t like knowing that he was going to be put into a lose-lose situation.  He believed that there were always alternatives, other ways to approach the problem, other choices besides what you are “given.”
  • 21. WDKD?  He secretly gained access to the simulation computer before his test and reprogrammed the Kobayashi Maru so that it was no longer a no win scenario.  He changed the rules of the game to work for his benefit.
  • 22. What’s our lesson?  What is it we believe about how we should spend our days and how many hours we should put in because those are the rules we’ve been given?  Are we doing work that a clerk or an assistant could be doing?  Are we “inventing” tasks so that we can trick ourselves into thinking that we are being productive?
  • 23. Change the rules!!  We need not accept someone else’s description of what it means to be productive.  Use the 80/20 Principle to determine what you should be doing, with whom, and when.  Overlay Parkinson’s Law to optimize how to do it in the most effective manner and in the shortest possible time.
  • 24. 80/20 (ON STEROIDS) Gary Keller. The ONE Thing
  • 25.  I want you to go small by identifying the 20 percent, and then I want you to go even smaller by finding the vital few of the vital few.  Keep going. You can actually take 20 percent of the 20 percent of the 20 percent and continue until you get to the single most important thing!
  • 26. A To Do List
  • 28. BIG IDEAS Go small. Don’t focus on being busy; focus on being productive. Allow what matters most to drive your day. Go extreme. Once you’ve figured out what actually matters, keep asking what matters most until there is only one thing left. That core activity goes at the top of your success list. Say no. Whether you say “later” or “never,” the point is to say “not now” to anything else you could do until your most important work is done. (60/60/30) Don’t get trapped in the “check off” game. If we believe things don’t matter equally, we must act accordingly. We can’t fall prey to the notion that everything has to be done, that checking things off our list is what success is all about. We can’t be trapped in a game of “check off” that never produces a winner. The truth is that things don’t matter equally and success is found in doing what matters most.

Editor's Notes

  1. We’ll break today’s discussion down into these three components