Modern businesses invest heavily in company intranets to boost workplace productivity, collaboration, and operational efficiency. Certainly, it helps gain a competitive edge over industry peers. However, evaluating the existing intranet settings against the standard best practices becomes crucial to maximizing the investment.

1. 5 Proven Strategies to Attain
Intranet Excellence

2. Modern businesses invest heavily in company intranets to
boost workplace productivity, collaboration, and operational
efficiency. Certainly, it helps gain a competitive edge over
industry peers. However, evaluating the existing intranet
settings against the standard best practices becomes crucial to
maximizing the investment.
'Intranet benchmarking,' the process of assessing the
intranet's features, effectiveness, and performance, proves
beneficial to understand if your intranet is aligned with the
organizational goals and caters to your industry-specific
requirements.
Let's explore five proven strategies to get the best out of
your intranet ecosystem.

3. An easily navigable mega menu, engaging home
page, robust search mechanism, and interactive
web parts make it easy for employees to perform
their tasks better, eventually contributing to
enhanced productivity and overall satisfaction.
Conduct thorough research on what your employees
need the most and customize the platform
accordingly.
1.Come up with a user-centric design :

4. To what extent is your intranet fostering workplace
collaboration? Enhancing workplace collaboration is
undoubtedly one of the primary reasons for
organizations opting for a digital solution. However,
having a centralized place for employees to organize,
co-author, share documents, assign, and track tasks,
and access uninterrupted communication channels can
contribute to higher employee engagement and a
sense of responsibility with shared goals.
2. Focus on creating a collaborative workplace :

5. Redundant and repetitive tasks are prone to errors and are
time-consuming. At the same time, an intranet automating
standard workflows can be a game changer for organizations
striving for enhanced workplace productivity. Try
automating the approval processes for standard documents
and forms, reminders and notifications for hassle-free task
tracking, feedback, employee onboarding, and more,
reducing manual intervention and improving overall
efficiency.
3. Design automated and streamlined workflows :

6. Integration capability is a key benchmark while opting for a
robust intranet solution. An intranet that seamlessly
integrates with various applications and databases facilitates
efficient data flow and helps users leverage powerful
features without even leaving the intranet ecosystem. A
SharePoint intranet integrated with Microsoft 365
productivity applications allows users to access Teams,
Outlook, Delve, Power BI, and more, making it easy for them
to perform various tasks with utmost ease.
4. Opt for a solution with seamless integration
capabilities :

7. An intranet goes through functional issues and needs
proper maintenance, security audits, and a performance
optimization plan for continuous improvement. So, opting
for a reliable service provider too becomes crucial while
benchmarking your intranet solution. For nearly all
technologies, including the intranet, adequate user training
is imperative to ensure high user adoption rates and
proficiency. However, SharePoint-based intranet requires
less training due to its intuitive user interface, consistency
across applications, unified collaboration platform, and
familiar Microsoft 365 environment.
5. Ensure proper user training and support :