Now that you have made the transition to Office 365, you have to transition your focus to protecting your critical data and ensuring business continuity. While Microsoft can provide an amount of security, you still need to ensure that a human error doesn't become a fatal error.

1. Here’s an example of how your Office
365 data can be vulnerable to loss –
and how a Spanning Backup solution
can protect it. It really is as easy as
1, 2, 3.
CASE IN POINT
ABOUT SPANNING
Spanning, a leading provider of
backup and recovery for SaaS
applications, helps organizations
protect their information in the
cloud. Learn more about how
Spanning Backup for Office 365
protects business-critical data
from loss at spanning.com.
User detects ransomware
in an encrypted file in a
synchronized OneDrive for
Business folder.
Admin uses Spanning
Backup to return to a point
in time prior to the attack,
select the file, and restore
it directly back into Office
365.
The restore includes tags,
structures, and other
metadata so that what
goes back into the user’s
account is exactly as it was
before the attack.
3-STEP GUIDE TO PROTECTING
DATA IN OFFICE 365
You’ve made the move to Office 365 to reap the benefits of the cloud. Now, to ensure
business continuity and to meet compliance demands you need to protect your
critical data from loss.
Your responsibility to protect corporate data does not change when you migrate to
Office 365. Microsoft provides platform protection to ensure they never lose your
data, but they can’t protect your data from user mistakes, sync errors, or malicious
behavior. That’s where Spanning Backup for Office 365 comes in.
STEP 1: KNOW THE RISKS.
Spanning Backup delivers the most trusted, reliable backup and recovery for SaaS
applications. Our powerful and easy-to-use solutions:
Be careful what you ask for: Say “delete,” and Microsoft is contractually obliged to do just that.
That’s why you need a way to recover data in case a user hits “delete” by accident.
Watch out for the other guy: Don’t forget that user error is only part of the equation. Hackers and
other outside forces can also delete or destroy data, making the ability to recover it critical.
STEP 3: KNOW YOUR ALTERNATIVES.
Consider cloud-to-cloud solutions expressly designed to back up Office 365 data and
restore it into production – instead of native tools built for other purposes.
Back up automatically every day: Don’t leave data backups to chance; use a solution that performs
them reliably.
Restore any data from any point: Choose the point in time from which you want to restore data,
and choose whether you restore an entire account, a folder, a calendar, or a single document or email.
Restore data back into production fast: Be sure your Office 365 data is backed up with all tags and
structures intact, so it can go right back into production.
See how it’s going: Know your backup status at any time with a solution that shows what’s happening
and where you are in the process.
STEP 2: KNOW YOUR OPTIONS.
Don’t look to Microsoft to save your data from user errors or hacker attacks, but do
expect some specific types of data recovery from native Office 365 tools.
Be careful what you ask for: Use Microsoft’s Litigation Hold feature to archive data you may
someday need for legal reasons – but not to rapidly restore data back into a production environment.
Recover your data: Microsoft’s native recycle bins give users some ability to correct mistakes, but
they are not failsafe, still leave end users with a lot of power to destroy data, are often cumbersome to
use. For example, admins can a deleted message using Microsoft’s single item recovery – but only within
a limited amount of time, and without the same folder structure or other characteristics. In OneDrive for
Business, end users have the ability to empty the recycle bin and the secondary recycle bin, fully deleting
all copies of data.
01
02
03
Copyright © 2017 Spanning Cloud Apps, LLC. All Rights Reserved.
START A FREE 14-DAY TRIAL AT SPANNING.COM