300.62 use of county vehicle fuel access card personally assigned fuel access card key fob and county voyager credit card

1. Number: 300.62
SUBJECT: USE OF COUNTY VEHICLE FUEL ACCESS CARD,
PERSONALLY ASSIGNED FUEL ACCESS CARD / KEY
FUEL FOB AND COUNTY VOYAGER CREDIT CARD
Page: 1
Date: 12/12/14
Approved: Jennifer Hawkins DVM, Interim Director Revised:
I. PURPOSE
To establish a uniform procedure and documentation for the proper use of the County
Vehicle Fuel Access Card, the personally assigned County Fuel Access Card (P-Fuel
Card), the personally assigned Key Fuel FOB (P-FOB) and the personally assigned
County Voyager Credit Card issued to OC Animal Care vehicle operators.
II. POLICY
The use of the Vehicle Fuel Access Card, the P-Fuel Card, the P-FOB and County
Voyager Credit Card must, at all times, remain in compliance with this policy. All
personnel (P-Fuel Card holders and P-FOB holders) shall adhere to the proper use of the
P-Card and/or P-FOB.
III. SCOPE
Applicable to all personnel authorized to operate a County vehicle.
IV. FORMS
Not applicable.
V. REFERENCES
Not applicable.
VI. DEFINITIONS
Not applicable.
VII. PROCEDURE
A. Operation of the Vehicle Fuel Access Card, P-Fuel Card and P-FOB.

2. Number: 300.62
SUBJECT: USE OF COUNTY VEHICLE FUEL ACCESS CARD,
PERSONALLY ASSIGNED FUEL ACCESS CARD / KEY
FUEL FOB AND COUNTY VOYAGER CREDIT CARD
Page: 2
Date: 12/12/14
Approved: Jennifer Hawkins DVM, Interim Director Revised:
A five-digit P-Fuel Card or a P-FOB is individually assigned to each
authorized OC Animal Care driver. Drivers must have their P-Fuel Card or P-
FOB readily available at all times in the event a County vehicle needs fuel.
Each County vehicle is also assigned a fuel access card. The County Vehicle
Fuel Access Card is located in the white registration book inside the vehicle’s
glove compartment or the driver’s door side storage compartment. Use of the
County Fuel Access Card and either the P-Fuel Card or P-FOB are required
when fueling the vehicle at any County gas station.
1. The automated fuel system will prompt the driver for information with respect
to the County Fuel Access Card, the P-Fuel Card or the P-FOB and the
vehicles’ mileage. In the event the County Fuel Access Card, P-Fuel Card or
P-FOB is not functioning or is unavailable, any garage technician can assist in
fueling the vehicle during normal business hours.
B. Operation of the County Voyager Credit Card.
1. The County issued Voyager credit card is another option to fuel the County
vehicle. In the event the County fuel stations are inoperable or an unforeseen
emergency situation occurs where drivers cannot use the County fuel station
prior to responding to the incident, the Voyager credit card may be used with
Watch Commander approval.
2. The Voyager credit card can be used at any commercial gas station. Follow
normal credit card directions. The pin number will be the four digit County
unit number of the vehicle being driven which is located on the front
windshield and/or the rear window of each unit.
3. When utilizing the Voyager credit card, the information is to be recorded on
the Dispatch Radio Journal. The driver shall provide the Dispatcher with the
County vehicle’s mileage, the name and location of the gas station, the unit
number, how many gallons of gas were purchased and who approved usage of
the Voyager credit card.

3. Number: 300.62
SUBJECT: USE OF COUNTY VEHICLE FUEL ACCESS CARD,
PERSONALLY ASSIGNED FUEL ACCESS CARD / KEY
FUEL FOB AND COUNTY VOYAGER CREDIT CARD
Page: 3
Date: 12/12/14
Approved: Jennifer Hawkins DVM, Interim Director Revised:
C. Tracking of the County P-Fuel Card, P-FOB and County Voyager Credit Card.
1. Each individual P-Fuel Card, P-FOB and Voyager credit card assignment will
be stored in the shared “Z” drive on separate spreadsheets in the Vehicle Fleet
folder. The names of all card holders will be listed.
In the event a new employee requires a County P-Fuel Card, P-FOB or
County Voyager Credit Card, that employee’s supervisor will provide the
information to the OC Animal Care Fleet Service Coordinator (FSC) who will
request the cards from the Civic Center Garage. The FSC will update the lists
on the “Z” drive.
It is the responsibility of each employee assigned a P-Fuel Card, P-FOB or
County Voyager Credit Card to report lost or stolen cards within 24 hours of
knowledge of the loss or theft.
2. When an employee is no longer employed by OC Animal Care, the supervisor
at the time of separation will return the P-Fuel Card, P-FOB and Voyager
credit card to the FSC. The FSC will return the items to the Civic Center
Garage and have them deleted from the fuel system. The list on the “Z” drive
will be updated by the FSC once the items are turned in.
D. The following County service stations are to be utilized for fueling, servicing and
repairs of County vehicles:
Service Station #1 1102 Fruit St., Santa Ana
Service Station #3 Civic Center Garage, Santa Ana
Service Station #5 30102 Pacific Island Dr., Laguna Hills