The document provides information about the volunteer coordinator position and volunteer program at Rossview Middle School (RMS) in the Clarksville-Montgomery County School System (CMCSS). It outlines the responsibilities of the volunteer coordinator, which include conducting needs assessments, recruiting and screening volunteers, providing orientation and training, and evaluating the program. It also describes the roles and expectations of principals, teachers, volunteers, and the front office staff in relation to the volunteer program. The goals of the RMS volunteer program are to support teachers and students, provide assistance under teacher direction, work collaboratively with the school and community, and ensure a safe and secure environment following all CMCSS policies and procedures.

1. ROSSVIEW MIDDLE SCHOOL CMCSS VOLUNTEER
HANDBOOK/POLICY & PROCEDURES
I. ABOUT CMCSS VOLUNTEER COORDINATOR POSITION
II. VOLUNTEER COORDINATOR RESPONSIBILITIES
III. DISTRICT POLICIES & FORMS
IV. CMCSS VOLUNTEER COORDINATOR GOALS
V. ROLES, REQUIREMENTS, and EXPECTATIONS
A. Roles of Principals
B. Roles of Teacher
C. Roles of Volunteer
D. Roles of Front Office
E. RoMS Volunteer Handbook/Policy & Procedures Form

2. ABOUT CMCSS VOLUNTEER COORDINATOR POSITION
CMCSS received a $4.5 Million Consortium Grant for 4 years from DODEA-Department of Defense Education
Activity that also covers Christian County, KY and University of Kentucky to develop a PE Model for the Nation to
utilize. Currently, there are 37 paid Volunteer Coordinators’ that receive a monthly stipend of $100 a month for 9
months of the year. The goal is to streamline and develop the volunteer program, volunteer opportunities at all
schools within CMCSS and Christian County, KY and U.K. to engage parents and families.
VOLUNTEER PROGRAM GOALS ; What is the Ultimate Goal? Increased Parent Engagement and Improved Student
Achievement and Establish a Comprehensive and Effective Building-level VolunteerProgram.
How Do You Establish a Comprehensive and Effective Building-level Volunteer Program
• Needs Assessment- what needs does your school have?
• Ask… “If we had more time and more people we would…”
 Include your parents in your assessment- Ask about barriers to volunteering.
 Include school staff in your assessment-What do they think are the major areas in the school that would
benefit from volunteers.
 There are several methods for conducting a needs assessment –
a. Interviews
b. Telephone surveys
c. Mail surveys
d. Focus groups
e. E-mail
 All volunteers will require protocol/policies training/orientation
o District Policies-Signatures
o Privacy/Safety
o Proper Identification
o All Volunteers should receive a copy of policies and procedures
 Not all volunteers will require skills-based training, but may need task-based training.
o Examples: utilizing the risograph, bus duty, cafeteria duty, properly answering phones, etc.
 You might want to assess the volunteers’ skill level prior to giving assignments.

3. VOLUNTEER COORDINATOR RESPONSIBILITIES
• Needs Assessment- work with school principal to assess program priorities and expectations to establish a
realistic, workable plan.
• Recruitment- work with School Level Coordinators to create and oversee plan to promote volunteer
opportunities.
• Volunteer Screening- Follow district screening procedures for all volunteers working with students
unsupervised. ( Fingerprinting, etc)
• Volunteer Orientation- Welcome new volunteers, review school policies and procedures, give guided tour
and introduce volunteers to staff. Facilitate welcoming atmosphere.
• Volunteer Training- Give guidance to volunteers to help them work effectively.
• Volunteer Placement/Matching- Match volunteers’ skills and interests to appropriate tasks.
• Volunteer Recognition- Determine ways to recognize and reward individual volunteers.
• Serve as liaison between school staff, volunteers, and Parent and Volunteer Engagement Specialist.
• Program Evaluation- Lead school staff in assessment of volunteer program’s strengths and weaknesses;
implement any necessary changes into management plan. Communicate assessments with Parent and
Volunteer Engagement Specialist.
• Keep appropriate volunteer records (sign in sheets) and track volunteer activity. Provide Parent and
Volunteer Engagement Specialist with copies of records on a monthly basis.
• Attend appropriate trainings and meetings at school, within the school district and in the community.
• Identify resources that increase effective volunteer programs.

4. CMCSS Volunteer Agreement Form for Rossview Middle School
Personal information:
Name:__________________________________________________________________________________________
First Middle Last
Address:__________________________________________City, State,Zip:__________________________________
Phone:Home:__________________ Cell:____________________ E-mail: ____________________________________
Studentsenrolledat CMCSS:
Name _________________________________ Teacher_____________________ Grade ___________
Name _________________________________ Teacher_____________________ Grade ___________
Name _________________________________ Teacher_____________________ Grade ___________
Name _________________________________ Teacher_____________________ Grade ___________
Day(s) you preferto volunteer:
_______ Monday _______ Tuesday_______ Wednesday_______Thursday _______ Friday
Time available:Morning( ______ to ______ ) Afternoon( ______ to ______)
Numberof hoursavailable perweek:____________
Languages you speak otherthan English:__________________________________________________
Have you evervolunteeredwithchildrenbefore? ☐ Yes ☐ No
I am interestedinvolunteeringin:
□ SellingSpiritWear
(see descriptiononnextpage)
□ FieldDay □ Hospitality Committee
□ Library □ SellingDance Tickets □ Baked Goods Volunteers
□ Book Fair □ Fall Festival □ ParentCareerDay Presentation
□ RewardsDays □ T.C.A.P. Proctor □ Teachers helper, clerical-notmakingcopies
□ SellingConcessions □ Other:_______________________
Disclaimerof FelonyOffenses:
1. Have youeverhad anyindicatedfindingof childabuse filedinyourname?If yes,explain,givingdates:
2. Have youeverbeenconvictedfollowingthe arrestfora criminal offense ortrafficviolation,includingconvictiononapleaof
guilty,apleaof no contest,or orderof grantingpre-trial diversion?If yes,explain,givingdates:
3. Does yourname appearon any Sex OffenderDatabase inanystate or county?
10/8/13, Rev. A SAF-F023 Page 1 of2

5. CMCSS Volunteer Agreement Form for Rossview Middle School
I would like to participate as a volunteer to provide support and assistance to school
personnel and students. I assume full responsibility for my actions while volunteering at
all CMCSS facilities. I have read and agree to abide by CMCSS Volunteer Policy (SAF-
A005) and Use of School or District Volunteers Procedure (SAF-P009) which includes the
professional code of ethics for volunteers and procedural requirements for
volunteering. I further understand that any volunteer who will be alone with a student
that is out of view of school personnel or who participates in a school-sanctioned
overnight trip must provide a copy of their driver’s license and be cleared in a
background check through the TBI Sex Offender Registry.
I hereby certify that all questions above, to the best of my knowledge, are true and complete. I
understand that permission to serveas a volunteer for CMCSS will be contingent upon answers
provided above.
Printed Name Date
____________________________________________________
Signature
10/8/13, Rev. A SAF-F023 Page 2 of2

10. VOLUNTEER PROGRAMGOALS
The RossviewMiddle School,CMCSSVolunteerProgramhasbeenplannedandorganizedtobenefitourstudents.We
hope that our volunteerswillhelpinthe followingways:
 Supportteacher/studentactivities.
 Provide assistance underthe directionof classroominstructors.
 Work collaborativelywithRossviewMiddleSchool andthe community.
 Provide feedbackonthe volunteerprogram.
 Provide asafe and secure environmentfollowingandrespectingschool andCMCSSdistrict policy&procedures
 Identifyanareafor Parentstosignup on the FamilySchool ConnectionsPortal. Thiswill be located in theschool
library.
ROLES OF PARTICIPANTS
VOLUNTEER COORDINATOR
• Serve as liaisonor connector between the needs and wants of the school and the volunteers.
• Develop volunteer opportunities.
• Recruit volunteers to fill those opportunities.
• Match skill and abilitywith tasks.
• Develop volunteer-staff relationships.
• Ongoing recruitment, training, and maintenance of our volunteer program.
• Work with School Information Coordinator to: Publicize volunteer opportunities. To help recruit volunteers.
• Provide toursof the school
• Provide volunteertraining,thiswill be done onanas neededbasisortwice amonthon a specificday.Will be
announcedviaFacebook,PTOWebsite andSchool Website.
• Provide parentinformationaboutschool events,volunteeropportunities
• Ensure ParentVolunteerisdresscode appropriate.
PRINCIPAL
1. AssessVolunteerneedswithteachers,faculty&staff.
2. Share those needswiththe VolunteerCoordinator
3. Establishrulesandbuildingproceduresforthe program.
4. Provide apositive atmosphere thatmotivates,leads,andsupportsthe program.
5. Work closelywiththe school volunteercoordinator,parents,school I.T.Coordinatorandothervolunteers.
6. Facilitatesanopen,friendlyandsafe atmosphere forvolunteers.
TEACHER
1. Determine the type of volunteerservicesneeded.
2. Define the task(s) tobe performed,when,whattime,how manyvolunteers,locationandthe materialstobe used.
3. Follows designatedproceduresforrequestingschool volunteerservicesbyprovidingthisinformationwithyour
schoolsVolunteerCoordinatorat rvms.pto@gmail.com
4. Maintainsandfostersa supportive climate forstudentstoworkwithvolunteers.
5. Ensure ParentVolunteerisdresscode appropriate.
6. Encouragesvolunteerstoparticipate andmake suggestionswhenappropriate.
7. Explainsclassroomprocedures.
8. Recognize the volunteerthroughday-by-dayexpressionsof appreciation andencouragementandinspecial eventsof
recognition
9. Participate inevaluationof volunteerprogram, andvolunteers

11. 10. Builda teamrelationshipandencouragesunderstanding,cooperation,andvolunteer/teachercommunication.
VOLUNTEER
1. CheckFamilySchool Connectionslinkonthe Rossview MiddleSchool Website,underCMCSS.net,forvolunteer
opportunitiesatourschool.Signup,and show up.
2. Volunteers mustsigninthroughtheofficeandfollow school procedures, mark whetheryouare “Military Affiliated”
-YES OR NO. ThisisONEsafetymeasure thathelps uskeeptrackof whoisinthe building.
3. We askto keepyourDriversLicense orMilitaryID card until yousignout,allowingustoknow who isinthe
buildingatall times.
4. Please alwayswearavolunteername tagwhile workinginthe building.Itwill be issueduponsigningin.Please
wearit ina visiblelocationonyourpersonforthe durationof yourstay.
5. You will be askedif youhave filledoutSAF-F023,if youhaven’t,youwill needtofill one outanditwill be kepton
file atthe front office foryourconvenience withfuture volunteerevents. Goto the school Libraryto access the
webpage tofill outthisform,printandreturnfilledoutformtothe frontoffice.
6. If you have filledoutthe formSAF-F023online orbypaperform, please have itfilledoutandreadytoturn inupon
your arrival forour records.
7. Form SAF-009 musthave beenreadand adhered to.
8. Please signandturnin ROMS VolunteerHandout/Policy&Procedure Form
9. Please leave youngerchildren athome if youare volunteering. They can be a distraction foryouandthe
students.
10. Please be reliable,responsible andpunctual. If youcannot be at school on yourscheduledvolunteerday,
contact the teacheryou will be workingwith viaemailora phone call to the frontoffice.
11. Be punctual.Itisveryimportantthat strictadherence tothe teachersclassroomschedule isfollowed.
12. Be sure to communicate withyourteacher
13. Volunteering provides you time to work inthe classroom, butitisnot time to conference with ateacher.
Please scheduleatimetodothatoutsideofvolunteertime.
14. Rememberthatyouare a role model tostudents.Maintainapositive attitude.
15. Volunteersneedto be professionalandkeepinformation confidential. Asa volunteer you will be servingmany
students withavarietyof learninglevelsandbehaviors. Be confidential.Donotgossip.
16. You are here to offersupporttoteachers andstudents.Teachers are responsibleforgrades, discipline and
records. Students'grades, discipline andrecordsare confidential. Youwill notbegradingpapers. Discipline, if a
problem, isthe responsibility of the teacher.
17. The work areaforvolunteerswillbe either inthe classroom, or inthe hallway outside the classroom, orinthe
ParentVolunteerRoom,oras designatedbythe Teacher.
18. If youhave messagesforyourchild,please route themthroughthe frontoffice sothatthe classroomroutine
isnot interrupted.
19. VolunteersmayNOTtake studentsfroma designatedareawithoutthe consentof the teacherincharge.
20. At notime is a volunteertobe leftalone withastudentorstudentswithoutaCMCSS employeepresent.
21. Volunteers should be positive role models. Appropriate language, appearance and actions will be expected.
Dress shouldbe appropriate forthe school setting.
22. If you are wearingpajamapants,leggings,shortsthatare notmidthigh,tightgym/workoutclothing,we will
apologeticallyaskthatyougo home and change yourclothing.
23. We do not allow caps tobe worn inside the school.
24. No smokingisallowedonschool grounds.
25. No gumchewingplease
26. Coffee andnon-alcoholicdrinksare allowedbutmustbe bottledorcapped.
27. Cell phonesare allowed,however,we askthatyou silence yourcell phoneorputon vibrate while inthe
school.Nopersonal conversationsallowedinthe hallwaysonyourcell phone duringschool hoursof

12. operation.If youmusttake a call please goto the teachers’lunchroom.
28. ParentVolunteerRoomislocatedinthe 7th
grade Hallway,a.k.a.asthe TeachersLunchroom.
29. Volunteerservice can be terminatedordeclined.
FRONTOFFICE
1. DevelopasystemtocollectSAF-023 andVolunteerHandbook/Policy&ProceduresForm.
2. Collectsigned SAF-023fromParentVolunteertobe keptonfile forthe school year. Directto the school Library to
access the webpage tofill outthisform,printandreturnfilledoutformtothe front office if Volunteerdoesn’t
have one.
3. Hand out SAF-P009 or redirecttothe website.
4. Issue a volunteername tag.
5. Collectparentvolunteersdrivers license orMilitaryIDcard uponsignin
6. ReturnParentVolunteerDriversLicense orMilitaryIDcard uponsigningout
7. CollectsignedformVolunteerHandbook/ Policy&ProceduresForm
8. Ensure ParentVolunteerisdresscode appropriate.

13. Rossview Middle School
Volunteer Handbook/ Policy & Procedures Form
Pleaseread the VolunteerHandbook/Policy & Procedures Form andsignand return the attached acknowledgment
form. Thanks for making a difference at RossviewMiddle.The form must be filedinthe Front office inorder for trainingto
be complete.
Thishandbook requirementis important sothat all volunteers understand and abide by school policies and
expectations.
Please sign and returnthis formto the frontoffice. Thisform is necessary tocomplete VolunteerTraining.
I, _______________________________________________acknowledge I have read the Volunteer Handbook/Policy &
Procedures. I understand and will abide by the expectations of Rossview Middle School.
Name and grade of your children at our school
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
____________________________________________________________________________________________