1. GTC-01-PPT-2019-00
POLICY G UIDE L IN E S
O N THE G R A N T OF
V A C A T I O N S E R V IC E
C R E DITS TO T E A C H E R S
DIVISION OF GENERAL TRIAS CITY
Department of Education
Gáling Gentri, Galíng Gentri

2. Division of General Trias City
GTC-01-PPT-2019-00
A. Statement of Policy
The basic policy in the grant of vacation service
credits is that it should be given only for work
beyond regular functions/or work hours/days
where payment of honorarium or overtime pay is
not possible. In addition, there are situations
wherein extraordinary work is demanded by teachers
including those which expose their lives and/or
safety, and for which monetary compensation may
not be enough.

3. Division of General Trias City
GTC-01-PPT-2019-00
B. Definition of Terms
a. The term “teacher” shall refer to
teachers who do not have to report for
work during the Christmas and long
summer vacation and still are entitled
to regular compensation.

4. Division of General Trias City
GTC-01-PPT-2019-00
B. Definition of Terms
b. The term “teacher vacation
service credits” refers to the
leave credits earned for
services rendered on activities
during summer or Christmas
vacation or in the course of
regular academic year as
authorized by proper authority.

5. Division of General Trias City
GTC-01-PPT-2019-00
B. Definition of Terms
c. The term normal teaching load
shall refer to eight (8) hours of
actual classroom teaching a day.

6. Division of General Trias City
GTC-01-PPT-2019-00
C. Use of vacation service credits
Vacation service credits are used to offset
the absences of a teacher due to illness. To
offset absences on account of illness, one(1)
work day service credit is used to offset one(1)
day of absence.

7. Division of General Trias City
GTC-01-PPT-2019-00
• Service credit may be granted for the following activities:
1. Services rendered during registration and election days as
long as these are mandated duties under existing laws, rules or
regulations;
2. Services rendered
rehabilitation when
during calamities and
schools are used as
evacuation centers;
3. Services rendered in connection with the
conduct of remedial classes during summer or
Christmas vacation or outside of regular school
days;
D. Activities that could be granted service credit

8. Division of General Trias City
GTC-01-PPT-2019-00
• Service credit may be granted for the following activities:
4. Services rendered in connection with early opening (or
late closing) of the school days;
5. Services rendered during sports/cultural competitions
held outside of regular school days;
6. Services renderedby those who trainteachers in addition to
their normal teaching loads;
7. Teaching outside non-formal and/or extension
classes carrying a normal teaching load;
D. Activities which could be granted service credit

9. Division of General Trias City
GTC-01-PPT-2019-00
D. Activities that could be granted service credit
• Cont’n…:
8. Work done during regular school days if it is in addition to the normal
teaching load;
9. Conduct of testing activities held outside of school days; and
10.Attendance/participation to special
in duration such
projects and
as
activities which are short-term
planning workshop curriculum/instructional materials
writing, various subjects training, etc. if such are held
during the summer/Christmas vacation, or during
weekends

10. Division of General Trias City
GTC-01-PPT-2019-00
E. Activities not covered for Grant of Service Credits
•
Service credit shall not be granted for the following activities:
a. In-service training programs fully funded by the
government;
b. Assignment or designation to clerical work, such
as checking of forms and finishing reports
commonly required in connection with the opening
and closing of classes;

11. Division of General Trias City
GTC-01-PPT-2019-00
E. Activities not covered for Grant of Service Credits
• Service credit shall not be granted for the following
activities:
c. Reassignment of teachers to duty in another
bureau or office of the government;
d. Assignment in connection with exhibits or at a
fair; and
e. Time spent in traveling to and from the station
to the place where services are rendered.

12. Division of General Trias City
GTC-01-PPT-2019-00
F. Procedure in the Grant of Service Credits
• The following steps shall be observed in the grant
of service credits:
a. Head of Unit/College recommends approval of
request to render vacation service;
b. College President approves/disapproves request;
c. If reason for request is not among those listed,
request may be considered depending on the
discretion of the college President;

13. Division of General Trias City
GTC-01-PPT-2019-00
F. Procedure in the Grant of Service Credits
• The following steps shall be observed in the grant of
service credits:
d. The following documents/requirement shall be
accomplished/submitted after completion of vacation
service:
1) Accomplishment report duly signed by the grantee
and concurred by the immediate supervisor
2) Duly signed DTR/Biometric Report of Attendance
(CS Form 48)

14. Division of General Trias City
GTC-01-PPT-2019-00
G. Others Rules
• The following rules shall also apply in the grant or
use of service credits:
a. One workday of vacation service credits is granted
for one day(eight hours) of service;
b. The number of days of vacation service credits
granted to a teacher shall not exceed 15 workdays
in one year except in cases authorized by the
College President;

15. Division of General Trias City
GTC-01-PPT-2019-00
G. Others Rules
• Cont’n:……
c. Vacation service credits shall not be
granted for service rendered without
previous authority/approval;
d. Teachers detailed and/or designated in
certain offices with administration
functions and/or non-teaching jobs and
are considered to be vacation-sick-leave
basis should not be granted service
credits;

16. Division of General Trias City
GTC-01-PPT-2019-00
G. Others Rules
• Cont’n:……
e. In the monetization of teachers’ leave credits, unused vacation
service credits may be converted into vacation-sick-leave credits.
After monetization, the remaining vacation-sick-leave credits shall
be converted back to vacation service credits.
The Formula in the conversion of vacation service credits and sick
leave credits is as follows:
Vacation and Sick Leave = 30Y/69
where:
30 = Number of days in a month
Y = Total number of teacher’s service credits
69 = 58 days of summer vacation + 11 days of Christmas
*Number of days derived shall be divided equally into vacation and
sick leave

17. Division of General Trias City
GTC-01-PPT-2019-00
G. Others Rules
• Cont’n:……
The formula in obtaining 69 days
84
- 15
» Total number of days of summer/Christmas vacation
» (12 days Saturday/Sundays during summer vacation days-Christmas Day, Rizal
Day, New Year’s Day)
 69 Days

18. Division of General Trias City
GTC-01-PPT-2019-00
G. Others Rules
• Cont’n:……
The formula in the conversion of vacation and sick leave
credits to vacation service credits is as follows:
f. The vacation service credits of a teacher who transfer to a non-
teaching position converted into vacation-sick leave credits and vice-
versa;
g.Unused vacation service credits of teachers who resigned, retired, or
one who separated from the service through no fault of their own may be
paid the money value of their unused vacation service credits converted
to vacation and sick leave credits; and
h.This policy guidelines shall take effect immediately upon approval by
the Board of Trustees.

19. GTC-01-PPT-2019-00
END OF THE SLIDE
THANK YOU!!!!!
DIVISION OF GENERAL TRIAS CITY
Department of Education
Gáling Gentri, Galíng Gentri