I-RIS is a cloud-based software that allows users to efficiently manage maintenance projects, jobs, and tasks through an intuitive interface. It provides real-time monitoring and increases accuracy and consistency in reporting. By being cloud-based, I-RIS removes the costs of maintaining hardware and software. It provides benefits like flexibility, cost savings, and improved project visibility and control for maintenance operations.

1. I-RIS saves you valuable time and effort when collecting, recording and
undertaking maintenance projects, jobs or tasks through its intuitive
easy to use interface. I-RIS also increases accuracy, adds a consistency to your
reporting and allows you to monitor in real time the status of any Project.
When you update your Facebook status, send an email via Gmail, check your
bank balance or watch a film via Netflix you are using cloud
computing. Because I-RIS is built on and hosted in the cloud it removes
the burden as well as the cost of maintaining it, freeing up cash flow and
improving efficiencies across your business. These aren’t the only
benefits. Here are another 10 reasons why you should consider switching
to I-RIS to monitor and collect information on your maintenance projects,
jobs and tasks.
10 Reasons For Moving
Your Maintenance
Programs On to I-RIS

2. For most asset-intensive companies, asset maintenance projects are the cornerstone of the
business. Managing the time, costs and complexity associated with this can be daunting and
costly.
You cannot control what you cannot see. I-RIS empowers your back office managers and
administrators by giving them transparency across your projects via our powerful web
dashboard.
Allowing work to be recorded in real time as your engineers perform, ensures your project
managers have immediate visibility on both the status of the work being carried out and the real
time costs, against pre-set budgets.
This gives you a greater level of business intelligence and project control.
Even with powerful back-end software tools, it can be difficult to manage a project in real time
because your maintenance technicians generally record the jobs or tasks they have undertaken
well after they’ve completed them – usually at the end of the day when they are back at a
computer. This often leads to time or tasks not being recorded, or recorded inaccurately.
I-RIS enables the seamless transfer of information between your field engineers and multiple
offices keeping the Project Managers up to date with the latest information and status of jobs.
You can now track exactly where your on site teams are in real time and you no longer have to
wait for an engineer to call or email the office with an update or progress report. Now you can
see when a project, job or task slips behind schedule and trace a project back over days or
weeks.
Reports no longer need to be written by your engineers, improving their performance, their time
management as well as increasing their overall job satisfaction.
Record Everything with Real Time Tracking2
Improved Project Control1
1

3. I-RIS cuts out some of the high costs and risks associated with the ownership of hardware and
software development. With I-RIS, you simply pay as you go for what you need and enjoy the
flexibility of a subscription-based model that’s not only kinder to your cash flow but more
convenient and efficient for your business.
Add to that the ease of setup and suddenly moving your scary maintenance projects looks a lot
friendlier. It’s never been easier and it’s smarter too, financially because its predictable.
Finally, because it's CapEx free, your total cost of ownership (TCO) is significantly reduced
enabling you to invest those savings elsewhere in the business.
Note: CapEx Free excludes the cost of iPads
A powerful feature of Apples iOS is Multipeer connectivity, which gives I-RIS the ability to
communicate with other I-RIS enabled iPads, regardless of whether you have a WiFi or
Cellular reception.
I-RIS allows each Apple Multipeer device to connect directly to any others nearby using
Bluetooth, peer-to-peer Wi-Fi, or traditional Wi-Fi networks. Because you’re connecting directly
with the other devices, you don’t actually need to be connected over a Wi-Fi or a cellular
network.
So while you are working through your tasks and collecting data I-RIS is backing up your work
to the nearest I-RIS enabled iPad that supports Multipeer conectivity. Perfect when you are
deploying multiple technicians and multiple iPads into the field or when working offline in
challenging environments.
Capital-Expenditure Free4
Redundancy3
2

4. With I-RIS you can work from anywhere, whether Online or Offline, giving you greater flexibility
and operational agility. Your maintenance staff can work through their projects, jobs and tasks
regardless of them being connected. For those challenging or hazardous environments, our
weatherproof protective hardcase gives you the ultimate solution. Perfect for those damp, dark
or wet situations when collecting information and taking notes with anything but a tablet is
simply impractical.
Each of the tablets supports WiFi and Cellular connectivity meaning you are never far from
being connected if you need to be. Once the tablet detects a connection it sends the data back
to the cloud enabling your managers to see specific jobs or tasks completed in real time.
In addition, I-RIS has been built to support Apples Multipeer framework which enables each of
your I-RIS enabled iPads to communicate with each other. Perfect for backing up your work to
other available devices or synchronising work flows between your Maintenance Engineers.
When your teams can access, edit and share information anytime, from anywhere, they’re able
to do more together, do it better and generally quicker. I-RIS allows your business to
unlock the data and release the value that would otherwise be trapped in PDFs and Word
formatted maintenance reports, turning it into business intelligence.
Your Project Managers no longer have to just react to problems after they happen. I-RIS gives
you a situational awareness of all activities going on and highlights those that are at risk of
falling behind schedule through a simple traffic light system and series of interactive pulsing
icons on a map dashboard.
Being situationally aware allows you pick up the phone to your Engineers or Technicians and
discuss issues before they escalate into problems, reducing any downtime to an absolute
minimum.
Work Anywhere6
Increase Collaboration5
3

5. Using the power of Cloud Computing gives you greater security as well as greater flexibility.
Because your data is stored in the cloud and behind a firewall, you can access the data via
the I-RIS web dashboard, no matter where you are in the World.
You can also remotely wipe any data from lost or stolen iPads using Apple’s inbuilt security
feature, making sure your data never gets into the wrong hands. All information travelling
between the iPads and our Cloud service uses powerful SSL security.
When you make the move to I-RIS, all maintenance data is stored centrally and everyone sees
one version of the truth. Greater visibility means improved collaboration and accurate data,
which ultimately means better business intelligence.
I-RIS is designed and structured in a way that provides a logical progression of jobs and tasks.
This reduces the chance of making mistakes. Each task highlights incomplete fields or sections
that need further input and attention, which also reduces the risk of missing important
information.
Everything is clear and you no longer need to worry about deciphering difficult to read notes or
handwriting. All data collected is automatically inserted into the correct sections of a formatted
report, adding a consistency and style to your reporting, eliminating the risk of errors and
removing the requirement altogether for manual reporting. The bottom line is, a leap forward in
productivity.
If you’re still relying on the old way, it could be time to try something a little more streamlined.
Security8
Eliminate Errors and Improve Reporting7
4

6. While we believe the first nine points spell out the obvious business benefits that I-RIS and
cloud computing can bring to your business, moving to the cloud isn’t an entirely selfish act
either.
There's an added benefit. The environment gets a little love too, as you only use the energy you
actually need and in doing so reduce the overall carbon footprint of your business. How?
Because of the higher utilisation rate with cloud computing and data centres you only use what
you need as opposed to 50% - 70%, which is usually the case.
So, lets be kind too and minimise our impact on the environment. At the same time you can set
yourself apart from your competitors by showing your customers that you care about the
environment and have strategies and systems in place to make a difference in our world.
Being flexible and streamlined reduces your total cost of ownership. I-RIS gives you both,
enabling you to be more agile and more cost effective.
In a world where big businesses often struggle to adapt to market forces and embrace
innovation, this is to your advantage. You can compete again on costs because you’ve refined
your proposition; you’ve freed up your IT and released your data, making it valuable to the
business and to the clients you serve.
These points, as well as the others mentioned above should allow you to have a point or two
of differentiation when competing against your rivals.
Environmentally Friendly10
Competitiveness9
5

7. Copyright 2014–2016 Railston & Co Ltd. All rights reserved. I-RIS is a registered trademark of Railston & Co Ltd, as are other names and
marks. Other marks appearing herein may be trademarks of their respective owners.
Not Convinced Yet?
Any three or four of the above benefits would be enough to
convince many companies to consider moving their maintenance
operations and data into the cloud and onto I-RIS.
When you factor in all ten, we believe its difficult to ignore.
So if you’re not quite convinced, please pick up the phone and
have a one to one with us. We would love the opportunity to
discuss your requirement. For further information on I-RIS, please
call -
Jason Watkins t: +44 (0) 1502 509304 0r +44 (0) 7788 817799 or
e:enquiries@railstons.com
w:www.railstons.com
Like More Information?
Call Jason Watkins
t: +44 (0) 1502 509304
Railston & Co Ltd
Wilde Street,
Lowestoft,
Suffolk,
NR32 1XH
United Kingdom