2. INTRODUCTION TO MS EXCEL
WORKING WITH MS EXCEL
INTRODUCTION TO MS WORD
WORKING WITH MS WORD
CSV FLAT FILES
DIFFERENCE BETWEEN FUNCTION &
FORMULA
INTRODUCTION TO POWERPOINT
INDEX
3. INTRODUCTIONTO MS EXCEL
Excel can display data as line graphs, histograms and charts, and
with a very limited three-dimensional graphical display.
MS Excel is a commonly used Microsoft Office application. It is a
spreadsheet program which is used to save and analyse numerical
data.
Excel operates like other Microsoft(MS) office programs and has
many of the same functions and shortcuts of other MS programs
4. OVERVIEW
MS Excel consists of workbooks. Within each workbook, there
is an infinite number of worksheets.
Each worksheet contains 1,048,576 rows and 16,384 columns.
Where a column and a row intersect in called a cell. For e.g.
cell D5 is located where column D and row 5 meet.
5. RIBBONS
GROUP
TAB
S
COMMAN
D
MS Excel ribbon is the row of tabs
and icons at the top of the Excel
windows that allows you to
quickly find, understand and use
commands for completing a
certain task.
1. TABS: There are several tabs across the top of the excel
window.
2. GROUPS: Groups are sets of related commands, displayed
on tabs.
3. COMMANDS: A command is a button, a menu or a box
where you enter information.
6. WORKING WITH CELLS
A cell is the intersection of a row and a column. In other
words, it’s where a row and column meet. A cell can have
32,767 and just like any other MS program, Excel can perform
basic function like:
To copy and paste contents:
Select the cell or cells you wish to copy.
Click the Copy command in the Clipboard group on the home
tab(or use Clrt + C).
Select the cell or cells where you want to paste the
information .
Click the paste command(or use Clrt + V).
The copied information will now appear in the new cells.
7. CONDITONAL FORMATTING
Conditional formatting is a feature
that allows you to apply special
formatting to cells that meet certain
criteria. It is most often used to
highlight, emphasize, or differentiate
among data and information stored in
a spreadsheet.
8. GRAPHS IN MS EXCEL
A graph is a tool you can use in Excel to communicate
data graphically.
Graphs allow your audience to see the meaning behind
the numbers, and they make showing comparison and
trend much easier.
You will be able to analyze the data more efficiently by
looking at a graph in Excel rather than numbers in a
dataset.
9. 1. COLUMN CHART
A column chart is basically a vertical chart that is
used to represent the data in vertical bars. It works
efficiently with different types of data, but it is
usually used for comparing the information.
2. LINE CHART
Line charts are most useful for showing trends. Using this chart,
you can easily analyze the ups and downs in your data over time. In
this chart, data points are connected with lines.
10. 3. BAR CHART
Bar charts are horizontal bars that work like column
charts. Unlike column charts, Bar charts are
horizontally plotted. Or you can say that bar charts
and column charts are just opposite to each other.
4. AREA CHART
Area charts are just like line charts. Unlike the line charts, gaps
are filled with color in area charts. Area charts are easy to
analyze the growth in business as its shows ups and
downs through line.
11. 5. PIE CHART
A pie chart is a rounded shape graph that is
divided into slices of pie. Using this chart, you can
easily analyze data that is divided into slices. It
makes the data easy to compare the proportion.
6. SURFACE CHART
Surface chart is actually a 3D chart that helps to represent
the data into a 3D landscape. These charts are best to use
with a large dataset.
12. INTRODUCTION TO MS WORD
MS Word is a word processor developed by Microsoft.
It has advanced features which allow you to format and
edit your files and documents in the best possible way.
Microsoft Word is a effective tool for making a all kind of
documents like letters, updates, reports, research projects,
and typesetting books and magazines, and so on.
13. WORKING WITH MS WORD
Basicfunctionsof MicrosoftWord:-
• Creating text documents.
• Editing and Formatting the existing documents.
• Making a text document interactive with
different features and tools.
• Graphical documents, comprising images.
• Used by Authors and Researchers.
• Detect grammatical errors in a text document.
14. One of the most prominent flat file
examples is a comma-separated values
(CSV) file. A CSV file is one in which table
data is gathered in lines of American
Standard Code for Information Interchange
(ASCII) text with the value from each table
cell separated by a comma and each row
represented by a new line.
CSV FLAT FILES
16. It is a presentation-based program that uses
graphics, videos, etc. to make a presentation
more interactive and interesting. The file
extension of a saved Powerpoint presentation is
“.ppt”. A PowerPoint presentation comprising
slides and other features is also known as PPT.
INTRODUCTION TOPOWERPOINT
