Comprehensive Outbound Logistics Management – COLMAN


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A comprehensive application developed tocater to the Full–Fledged Financial Accounting, Sales & Distribution, Procurement and Inventory Management and MIS Reporting and other requirements of companies having a Branch Network or C&F Network or Consignment Agents Network spread over a region / state / country.

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Comprehensive Outbound Logistics Management – COLMAN

  1. 1. SIERRA ODC Private Limited COLMAN – Comprehensive Outbound Logistics Management System - Solution Architecture Evolving Solutions All rights reserved © Sierra 2008 w w w . s i e r r a t e c . c o m
  2. 2. All rights reserved © Sierra 2008 w w w . s i e r r a t e c . c o m COLMAN Application Agenda Overview Few users of COLMAN System Requirements Applications Features and Benefits System Architecture
  3. 3. Overview COLMAN Application COLMAN is a fully developed solution, which can connect Branch offices / C&Fs / Depots / Consignment Distributors with the Head Office, using a proprietary and cost-effective technology and consolidate data from such remote locations and integrate them at the Head- office. The solution comprises of two main components: C&F / CD / Depot / Branch Application This component provides connectivity to distributed C&F / CD / Depot / Branch locations with the Head Office. This will perform all Business Functions of these locations like Order Processing, Billing, Inventory update and Accounting. This application has a component that compresses and encrypts (using a proprietary technology) the transaction data and automatically sends it to the Head Office through the Internet at periodic intervals (freely definable: daily/weekly). Another application that resides at the Head Office pulls the data of the remote location from the Email / Internet layer and provides consolidated reports. This application also has various control features to protect the remote location from creating wrong account / product codes etc and also for restricting credit limits etc to make sure the C&F / CD / Depot / Branch performs efficiently. Head Office Consolidation Application This component enables the integration of various C&F / CD / Depot / Branch data at the Head Office to provide consolidated reports. All the data is integrated here and the head office user can view the individual location wise transaction level information and consolidated reports.
  4. 4. Information and Material Flow in CHBMS COLMAN Application Plant C & F Agents Warehouse HEAD OFFICE Stockists Information Flow Material Flow
  5. 5. Overview COLMAN Application • Covers all aspects of Outbound Logistics Management • Links the Distributed Operations of an Organization without Online Connectivity - Head Office / Branch Office / Sales Office / Zonal Office, - Central Warehouse, Regional Warehouse, - C&F Agents / Consignment Distributors / Depots etc • Consolidated / Integrates Data Frequently • Implements / Controls all Business Rules from Central / Regional Head offices • Provides connectivity to various ERP Applications like SAP, BPCS etc.
  6. 6. Features of Order Processing COLMAN Application • Order Receipts • Order Acceptance / Rejection / Closing • Selection of Rebates, Free Issues based on Rebates / Free Schemes Policy • Order Fill / Line Item Fill based Reporting • Loss of Sales, Delayed Supplies Reasoning • Forecast Vs Demand Analysis • Order Authorization & Confirmation Reporting • MIS on Pending Orders
  7. 7. Features – Inventory Management COLMAN Application • Multi Warehouse Inventory • Stock Receipts • Stock Transfers • Write Offs • Excess Stock Write Ins • Sample Conversion • Destruction of Non-salable Inventory • Forced Physical Stock Verification • Inventory Record Accuracy Checking • Electronic Stock Transfer Notes • Stock Transfer Reconciliation across locations • Goods-In-Transit Tracking between locations • Batch / Lot based Inventory Tracking • Controlled usage of Batch / Lot Nos. • Transporter Service Level Analysis
  8. 8. Features – Sales & Reversals COLMAN Application • Invoices Auto Generation based on Pending Orders • Inventory Issues on FIFO Basis • Auto issue of Replacements, Free Quantities, Rebates and other discounts • Pick Lists, Packing Lists, Invoices Printing • Multi SBU / Multi Segment combined Invoicing with segregated reporting • Dynamic Approvals & Override for - Changes in Invoicing Rate, - Override of FIFO Issues of Inventory, - Credit Limit Policy covering Credit Limits, - Over dues, Cheques Realization Status, and Tracking of Bounced Cheques • Target Vs Actual Analysis • Sales Force across Multiple Levels (Sales Rep, Sales Manager, Regional / Zonal Heads) • Demography based Reporting • Product Group, SBU, Segment based Reporting
  9. 9. Features – Sales & Reversals – Contd… COLMAN Application • Forecast Vs Actual Sales Analysis • Duties & Taxes and Other Levies controlled by the Central Location • Sales Returns with original Invoice Reference • Price Difference Credit / Debit Notes • General Credit / Debit Notes • Auto write off Non-Salable Stock Returns • Transporter Service Level and Billing Analysis
  10. 10. Features – Financial Accounting COLMAN Application • General Accounting - Group / SBU / Segment based Accounting - Centralized Account Heads Management - Collections – Combined for Multiple SBU / Segments - Payments - Journals – Provisional / Regular - Statutory / MIS Accounting Reports - Bank Reconciliation - Auto Generation of Month End Journals - Provisional Journals for Replacements Liability booking - Provisional Journals for SBU / Segment Segregation of Unadjusted Combined Collections - Regular Journals for SBU / Segment Segregation of Adjustments during the period • Account Receivables - Manual Adjustment of Credits against Debits - Auto Adjustment of Overdue Outstanding - Group / SBU / Segment based Adjustment - Provisional JVs for SBU/Segment segregation of Unadjusted Collections - Invoice Aging / Dues & Overdue Reporting
  11. 11. Few Users COLMAN Application • Novartis India Limited (Pharma) – Pharma – Generics – Bio-Chemi • Novartis Enterprises Limited • Novartis India Limited (Consumer Health) • Novartis India Limited (Animal Health) • Wander Limited • Maxwell Industries Limited • Merck Limited
  12. 12. w w w . s i e r r a t e c . c o m For more information please contact us at Thank You! SIERRA ODC Private Limited INDIA SIERRA ODC Private Limited 188/1,Varadharaja Layout-1 PN Palayam Road, Ganapathy, Coimbatore - 641 006. Tel: +91-422-2567596 Fax: +91-422-2567445 USA/Canada +1 408 239 4819 USA Sierra Infosys Inc. 6001 Savoy Dr, Suite 210, Houston TX 77036, Tel: +1-713-747-9693 Fax: +1-509-351-6682 w w w . s i e r r a t e c . c o m MALAYSIA SIERRA ODC (M) SDN. BHD. 96-1, Biz Avenue, 2, Neo Cyber Lingkaran Cyber Point Barat 63000, Cyberjaya, Selangor, Malaysia Tel: +603-8320-2080 Fax:+603-8320-2082 All rights reserved © SIERRA 2013 SINGAPORE SIERRA ODC (S) Pte. Ltd. #20, Cecil Street, #14-01, Equity Plaza Singapore 049705 Tel: +65 97334623