Time Capsule technology, driven by Mysmartplans.com

1. Construction Defect Document Recovery
Challenges & Solutions
Using Smart Project Information Management
Solutions to Mitigate Risk
Shelley Armato – CEO, MySmartPlans
Dominick Armato – Vice President, MySmartPlans
Tim Harrison – Chief Operating Officer, MySmartPlans
Project Information Management

2. Challenges of Document Retrieval
•Distribution
•Timely document retrieval
•Document organization
•Individual accountability
•Viewer permissions and security
•Accuracy
•Errors
•Omissions
•Risk
•Software Challenges
•Web applications versus hybrid solutions
•Ease of use, learning curve for new technologies
•Plan Rooms
•Costs
•Printing
•Delivery and shipping fees
•Seat licenses
•Plan Room fees
•Physical storage sites

3. Solutions to Document Retrieval
• Documents Archived from Day One
• Centralized Repository of Stakeholders
• Audit Trail, Same-Page Technology
• Organization of All Information :
• Job Photos
• Videos (including prebid meeting)
• Weather Archive
• Webcam Archive
• Live Planholder’s List
• Approved Submittals
• Emails
• Posted Answers
• Plans, Specs, Addenda
• Customized to Project

4. Introducing Smart
Project Information Management
Smart Project Information Management, such as MySmartPlans,
provides a central repository to track, review, and manage:
• Plans
• Addenda
• RFI’s, ASI’s, CO’s
• Specifications
• Photos
• Videos
• Emails
• Pre-bid Meetings
• Schedule
• Reports
• Contracts
• Etc.

5. The Benefit of Smart Project Information
Management

6. Facts
MySmartPlans clients are:
• Leaders
• Visionaries
• Innovators
70% of money in construction lawsuits is spent on “discovery”
20% of document retrieval is caused by lost emails