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Shine the light, cast out the demons! REFORGING FACULTY DIRECTORIES INTO A MIGHTY TOOL OF POWER

Montana State University
Montana State University
Montana State UniversityMontana State University

Montana State University recently overhauled our faulty directory and faculty profile pages for over 1000 faculty members.

Shine the light, cast out the demons! REFORGING FACULTY DIRECTORIES INTO A MIGHTY TOOL OF POWER

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#AUD11
#heweb19
Shine the light, cast out the demons!
REFORGING FACULTY DIRECTORIES INTO A MIGHTY TOOL OF POWER
#AUD11
#heweb19
I’m Justin
Assistant Director of Web & Digital
Communications
at Montana State University, Bozeman.
@justinwayneshow
Who are you, and why are you here?
#AUD11
#heweb19
Why are you here?
#AUD11
#heweb19
Here be monsters!
#AUD11
#heweb19
#AUD11
#heweb19
Faculty directories and
profiles are all over the place
Ad

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Shine the light, cast out the demons! REFORGING FACULTY DIRECTORIES INTO A MIGHTY TOOL OF POWER

Editor's Notes

  1. Warning! This presentation contains movie references to Constantine, Labyrinth, Army of Darkness and probably others… Will contain some bad jokes. May also contain some useful information!
  2. Show examples of bad ones! Get from bad to good. Show bad example and current directory!
  3. Faculty pages and faculty directories – the pages where faculty post their contact info, classes, office hours, publications and more. These are some of the most viewed pages on our website, and yours may be a mess. You may feel a bit like Toby, in Labyrinth.
  4. You remind me of the babe (what babe?) The babe with the power (what power?) The power of voodoo (who do?) You do (do what?) Remind me of the babe
  5. Lots of interested parties: Provost, Planning Office, Research Office, University Head, Web people… and we can’t forget the faculty themselves!
  6. No consistency. No theme, all done differently, using different formatting for publications, among other things, and hardly ever updated.
  7. And Ash’s secret weapon in Army of Darkness was not that he had a shotgun in the dark ages, nor that he had a chainsaw as an arm… But that he brought this disparate and desperate group of people together to fight, and drew upon his superior technological Knowledge and experience to garner the respect necessary to lead. However, in our case we also had a champion!
  8. Ian = works near the President of the University, former faculty member, in the Office of Planning and Analysis collecting data.
  9. I realize that the big event is mere hours away and if you would like to leave, here’s a quick sheet to take a photo and take with you!
  10. Let’s start with some context – a bit about MSU, who we’re serving and our resources.
  11. As of 2018.
  12. 6 full-time and 6 part-time, so 9ish. When we started we had 5 people.
  13. Most faculty members do not have access to their webpages and expect staff to assist in keeping updated.
  14. Would you like to see some of our demons?
  15. Just a list
  16. Table, listing
  17. Just a list
  18. Just a list
  19. Last. Next are profile pages
  20. Last one.
  21. There you are! What now?
  22. Whoops! Bad Idea [on click] We had templates and no one used them. (Well, a few did…) Justin, don’t tell the story about the meeting you had with a faculty member, it just reaffirmed that they all want different things…
  23. However, we had already “said the words.” We had been discussing this and the word had gotten out. People knew that we were looking at the redesign of the faculty directories and profiles.
  24. “Could you use the data we collect annually from all of the faculty to create consistent web profiles?”
  25. We knew this would turn a “designing a template” project into a full-fledged “design and implement a web application” project.
  26. We had templates and no one used them. Justin, don’t tell the story about the meeting you had with a faculty member, it just reaffirmed that they all want different things…
  27. Digital Measures product called Activity Insight. Faculty reporting application where the university collects data from faculty members (ours is annually.) And the data can probably be reused by you! Some of these systems have a canned solution or module (Digital Measures built their own during our process)
  28. Outline communication path!
  29. Meetings! We did over 30 presentations at department meetings and about 10 high-level meetings with folks like the Provost, Deans, VPs and the President.
  30. Start talking to that API!
  31. We were building our own sister user interface and realized we would then be asking faculty to login to two different places, learn a new system… bad idea. We asked Digital Measures/Activity Insight to add to the existing interface, and they did! Clunky interface, but better than making them learn a second! (Only after we had built out our own 80%...)
  32. This is the design portion (much of which we had already done when we were creating our “template!”
  33. We did it! We made friends with the demons, squashed others and made the remaining work with us. Here is what they look like now – nearly all.
  34. Answer questions!
  35. Answer questions!
  36. Answer questions!
  37. This can be the end. The next slide is just the contact info again.
  38. Deep Rock Galactic
  39. Show examples of bad ones! Get from bad to good. Show bad example and current directory!