Green Print -Reduce and manage the amount you print

1. GREEN
PRINT
REDUCE
YOUR COSTS
AND YOUR IMPACT
ON THE ENVIRONMENT
AT THE SAME TIME
Kutana Ltd. The Old Mill Mill Street Wantage Oxfordshire OX12 9AB
T 01235 772070 | E sales@Kutana.co.uk | W www.kutana.co.uk

2. SAVE COSTS &
THE ENVIRONMENT
Freedom Savings
& Control & Efficiency
The Kappris print driver This will give your
simplifies print processes organisation the key
to allow administrative savings of using fewer
control of how users print. toner cartridges and less
paper, which impacts
Instead of constricting their significantly on waste to Environmental
ability and freedom it landfill and your compliance and
actually gives users reprographic costs. cost reduction are two
control over how they key challenges of any modern
print. Kappris does this by
simply making your print office. With the average employee
processes more printing 10,000 sheets of paper each year,
efficient. gaining control of how users print can significantly
reduce print costs and improve environmental
performance.

3. How it Works
An administrator has control In addition the driver
over the set-up of the driver, introduces rules-based
controlling the options that printing onto your system.
users will get from the This can be configured so
drop-down print option that any print jobs over a
menu. This can be certain number of pages
configured so that particular are automatically sent to
applications are set to default the most efficient print
mono and double-sided. device.
The users will be able to This is also the case for
change these options colour jobs where they can
AUTOMATING through the print menu
feature where they can select
a variety of other options
be sent to the cheapest
colour device.
RESPONSIBILITY such as single sided print
and colour.
Essentially you are taking
the responsibility of
ensuring efficient print
OF ENSURING EFFICIENT PRINT This way of suggesting print away from the user and
rules for particular creating a system whereby
applications is especially it works without their input.
useful for Microsoft Outlook
printing.

4. Printing from Outlook
Email printing is often same time as emails. This
responsible for an is linked to the innovative
organisations main print way the Kappris driver
output and influencing and allows the user to preview
reducing this will have a the attachments and then
dramatic affect on the amount select through tick boxes
of paper and toner used. the ones they wish to print.
The Outlook aspect of the This overview allows the
Kappris driver recognises user to see exactly which
how many email exchanges parts they are looking to
have taken place in a print, enabling complete
conversation, giving the user control of print options with
the ability to select the a suggested rule of mono
number of these they wish to and duplex print.
print.
This ability to influence the
In this way users can print Outlook print has a
EMAIL PRINTING
parts of the email exchange significant impact on an
that have not immediately organisations waste,
followed on from each other, reducing and consolidating
ensuring that less paper and the amount of paper used, IS OFTEN AN ORGANISATIONS
less toner is used. helping to ensure
Users also have the ability
environmental targets are
met.
MAIN PRINT OUTPUT
to print two pages of emails
combined into one
landscape page, known as
2-up printing, and can print
attachments at the

5. Ease of Use
The driver integrates with This results in a change to
systems seamlessly, print behaviour without the
delivering a user friendly effort that this would usually
print environment. involve.
The advanced nature of the Changing behaviour within
program means that the an organisation can be
driver will only display particularly hard, users are
printers capable of fulfilling familiar with the way they
the chosen print work and facilitating change
“It is incredibly requirements. can be challenging.
easy for users to print
and has allowed us to facilitate Kappris removes the need With the print driver this
a smooth transition between hardware. for users to understand process becomes
the print devices and the simplified and thus easier
Introducing new systems is always a challenge, print process, they are given for users at all levels.
but this gave users little opportunity to complain a simple list of pre-defined
because it worked so well. print options and can easily
change these.
We have suggested changes to the software that they
have been happy to introduce, which have helped our
staff to work better.”
Jilll Wiseman
IT Director, Porter Dodson

6. Significant Toner
Savings
Discarded toner cartridges In the same way that the
are becoming increasingly administrator can define
problematic for waste different set-ups for print,
disposal. One cartridge such as official letter or draft
can take up to 450 years copy, they can also use this
to decompose, resulting in feature to reduce the
an incredible number in amount of toner used on
landfill. each copy.
Indeed, taking all the 100% toner coverage is the
discarded cartridges in the default setting for all letter
world from just one year and out-going documents
and stacking them end to with a lower setting for file
end they would circle the copies or internal documents.
earth over three times.
This does not negatively
These statistics impact on the print quality of
demonstrate the need to the document, the result is a
reduce the amount of
toner used and Kappris
document that uses less
toner and conforms to your
environmental policy but
REDUCE TONER USE
print driver has been
developed to do this while retains the professional RETAIN PRINT QUALITY
retaining print quality. and corporate look of your LESS TONER CARTRIDGES TO LANDFILL
documents.

7. Results of email printing will greatly
improve your environmental
Kappris print driver has a performance and
number of key benefits to any reprographic costs.
organisation, and this is not
restricted to reducing the The ease of use ensures
amount of toner and paper that both administrators and
used. users can get to grips with
the fundamentals of the
A complete top-down model program quickly.
of print behaviour is
introduced where you can Administrators can easily
ensure printing is defined define how users print
along corporate lines. through a number of
pre-selected suggested or
This is done through rules enforced rules, and users
based printing in which users actually get a print dialogue
can also control the way box that is easier to use and
they print by using the understand than the default
drop-down menus to change Windows interface.
options.
Perhaps the key outcome of “Whilst it is still
Printing along corporate lines introducing the Kappris print early days I expect
is particularly important as you driver is changing users to reduce the printing
can keep track of the print behaviour.
of emails by at least 50%
amount of printing being which will more than pay for the
done, essentially giving the The print driver will allow you
software itself. Initial feedback from
organisation control over the to model the behaviour you
wish the user to display
lawyers and support staff is positive."
way users print.
resulting in changes to the
Dean Hill-Jowett
This is particularly useful for way the organisation prints IT Director, Martineau
email printing, often an from every member of staff.
organisations largest print
output. Reducing the amount