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PAPUA NEW GUINEA GOVERNEMNT PRINTING OFFICE SUCCESS STORY

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A GRAND SUCCESS STORY OF THE OPERATION RESUCITATED THROUGH AN ACTION LEARNING PROGRAMME CARRIED OUT BY THE CEO MR.KEN KIAH FACILITATED BY PROF.WINSTON JACOB MBE.THE ENTIRE STAFF WAS TRAINED IN THE NEW TRENDS OF MANAGEMENT.THE TURNAROUND FROM ZERO BUDGET TO MILLIONS OF DOLLARS PROFIT IS HIGHLY COMMENDABLE.THIS IS A LIVE CASE SUCCESS STORY TO THE WORLD.

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PAPUA NEW GUINEA GOVERNEMNT PRINTING OFFICE SUCCESS STORY

  1. 1. WELCOMETO THE
  2. 2. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer The Government Printing History: The Government Printing Office was established in 1888 and operate by a number of legislative statements:  Printing of Law Act;  Evidence Act;  Interpretation Act;  Public Finance Management Act;  National Constitution;
  3. 3. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Overview: During the pre-development stages GPO Played a dominant role in:  Printing of laws;  Printing of educational materials;  Printing of health literature awareness; and  Print media.
  4. 4. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Achievements: As a result there were milestones achieved:  Schools established;  Hospitals established;  Roads built;  Airport built;  Law and order established; and  Learned Papua New Guinean;
  5. 5. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Problems encountered:  Poor management;  Poor accountability;  Inefficient;  Poor quality;  Overstaffed;  Inadequate budget control;  Lack of training;  Lack of maintenance on equipments;  State of disrepair
  6. 6. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Remedial achievements:  Restructured and reduced staff to 17 from 148;  Rationalized equipment to 10 from 50;  Gained commercialization status;  Set up an accrual accounting system;  Developed a five year corporate plan;  Moved to new office at a new location;  Maximized production;  Established a state of the art print;  Declaring profits;
  7. 7. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing office Organisational Structure:  The GPO is a peripheral division of the Department of Prime Minister and NEC.
  8. 8. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer LegislatureLegislature ExecutiveExecutiveJudiciaryJudiciary Government Printing Office Government Printing Office It provides share service to the three executive arms of Government; Government Printing Office
  9. 9. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer  Sales & Marketing,  Production,  Graphic & Electronic Publication and  Finance & Administration Government Printing Office Employs 17 staffs in 4 sections:
  10. 10. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Responsible for:  customer service;  print consultancy;  subcontracting;  promotions;  advertising; Government Printing Office Sales and Marketing:
  11. 11. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Production: Responsible for:  Estimating of jobs;  Planning and scheduling;  Printing;  Binding; and  Dispatching;
  12. 12. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Graphic & Electronic Publishing: Responsible for;  designing;  type-setting;  scanning;  prepress;  subscription; and  digital printing.
  13. 13. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Responsible for:  Procurement;  Stock control;  Accounts payable;  Accounts receivable;  Planning and budgeting;  Staff development;  Payroll management. Government Printing Office Finance & Administration:
  14. 14. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Our Customers:  Executive Government;  Government Departments;  Statutory Organizations;  Constitutional Offices;  Provincial Governments;
  15. 15. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Estimating: We apply cost recovery method based on the following critical success factors:  Total number of hours;  Total number of days;  Cost of direct labour;  Direct factory overheads;  Cost of materials;  Cost of consumable.
  16. 16. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Equipments: Graphics & Electronic Publishing Consist of:  1 x Mac  6 x PC’s  1 x High speed scanner
  17. 17. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer  2 x color copiers  1 x High proof copier  3 x cannon copiers  1 x Poly setter (ctp)  2 x set of Fast bind equipments Government Printing Office
  18. 18. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Printing Equipments in Press Section: Consist of:  1 x print master 52  1 x Print master 74  1 x GTO 52  1 x platen  1 x Guillotine trimmer  1 x Stahl folder  1 x Euro binder  1 x Stitcher  1 x Drill
  19. 19. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer  These equipments are complimented by skilled trades’ personnel with commitment to do whatever it takes to achieve the result required by customers. Government Printing Office
  20. 20. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Financial Performance: Sales, Pymts & Profit -1 0 1 2 3 4 5 6 99 2000 1 2 3 4 5 Year Kina(million) Sales Payments Net Profit
  21. 21. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Impact on staff Process & impact of commercialisation 0 20 40 60 80 100 120 140 160 94 95 96 97 98 99 2000 1 2 3 4 5 year staff staff
  22. 22. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Government Grant against GPO Productivity: - 1,000,000.00 2,000,000.00 3,000,000.00 4,000,000.00 5,000,000.00 6,000,000.00 94 95 96 97 98 99 2000 1 2 3 4 5 Grant Revenue year Kina Government Grant vs Revenue turnover Grant Revenue
  23. 23. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office About us: Established record of:  trust;  Security;  Confidentiality;  knowledge of government processes and  value by bringing distinct advantages.
  24. 24. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Vision: “The Government Printing is a modern state of the art utilizing latest technology in aiding Democracy in Papua New Guinea”.
  25. 25. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Mission: “To deliver products and services to the legislative arm of government, the executive arm of government, the judiciary arm of government and the people of Papua new Guinea, with speed, quality and cost favourable to all”.
  26. 26. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Objectives:  To maintain continuity in the flow of services and products;  To demonstrate capability and competencies for sustainability and service;  To be accountable and responsible to all stakeholders;  To serve democracy at all times.
  27. 27. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Values:  People - our employees are important and so we treat them properly;  Customers - we depend on our customers and they depend on us;  Professionalism - we uphold ethics of printing and therefore maintain fresh and dedicated use and development of skills.
  28. 28. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Values Conti..  Excellence - everything we do well now, we will do better;  Democracy - we uphold democracy, and are focused to serve its course;  Teamwork - the best of us comes as we operate in teams to achieve results. We are partners in all our affairs;
  29. 29. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Values Conti…  Profitable enterprise: – we value innovation, creativity and profitability as virtual realities that will elevate us to new heights of prosperity and sustainability.
  30. 30. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office Our service:  Design and publishing advice, helping agencies meet government publishing standards;  Project coordination;  Graphic design and publication layout  Print brokerage;
  31. 31. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer Government Printing Office We Produce:  Annual Reports;  Booklets;  Reports  Brochures  Forms-printed and online  Business cards and stationery  Corporate identity design and makeovers;
  32. 32. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer  Corporatise GPO;  Review our Corporate Plan;  Enhance Marketing drive;  Continue investment on technical capacity building. Government Printing Office Strategic Issues
  33. 33. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer  Website development;  Design and develop an improve method of disseminating National Gazettes and legislations by use of internet;  Prioritise capacity building of staff skills condusive to print software and technological environment. Government Printing Office Initiatives to be introduced
  34. 34. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer PH: + 675 323 2068 FAX: + 675 323 4204 Email: gpo@datec.com.pg
  35. 35. 06/23/14 Compiled by: Mr Ken Kaiah, Government Printer

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