4. Research
Topics
• The Theme
and the
decoration
• The Venue in
Taylor’s
University to
organize the
event
• Seating
Arrangement
• Equipment
• Food and
Beverage
• Entertainment
• Schedule
• Other
additional items
5. Division of Labor
• Group 1 – Aesthetics + Entertainment
• Group 2 – Finance + Logistics
• Group 3 – Layout + Scheduling
• Group 4 – Venue and F&B
12. Flow of
Events
15:00-17:30: Mise en place &
performance rehearsal.
18:00 : Guest arrival
(give souvenirs & take picture @ photo
booth).
19:00 : MC open the event.
19:10 : Serve aperitif wine to guests.
19:30 : Groom and bride enter with small
sailboat accompany with jazz band
instrumental.
19:40 : Lighting of the Flame.
19:45 : Shadow dance about couple's
love story.
19:55 : Serve appetizers. Singer and jazz
band perform.
20:40 : Serve main courses &
wine, couple ballet perform.
20:50 : Performer change to harp players
and jazz band (instrumental music)
continues with singers singing non-stop
21:00 Start to distribute printed pictures +
frames
22:10 : Cut wedding cake
22:25 : Serve desserts and dessert wine
22:55 : First dance lead by the bride and
groom
23:00 : Opening of the Dance Floor
23:45 : Closing Ceremony
23:50 : Firework Show
15. 3D Layout
• Explanation of Decoration (pillars, fire pit, Statues) + placement
• Seating of clients, guests, performers and workforce.
• Location of main areas and systems
(F & B preparation area, photo booth, Guest entrance and
exit, Speakers and stage)
• Types of bars available (alcoholic and non-alcoholic)
• Types of tables and chairs in use.
• The arrangement of the tables and chairs.
• Canopies in use.
19. Financial Estimation
Total cost of menu: RM 15,810
Total cost of beverages: RM 10,669
Total cost of decoration and table essentials: RM
22,610
Total cost of Event planning service charges: RM
7,128.99
Total cost of Venue Decoration, Manpower, Logistics
& Other Additional Items: RM 40,379.5
Note: Calculations done in Microsoft excel
Estimated Spending budget for
Clients
(including charges for our
planning services):
RM 96,597.49
20. Course of Menu
Course Description Unit Price Pax Total (RM)
Appetizer Caesar Salad & Lemony Chicken Greek Soup 14 310 4,340
Main Course Mushroom-Basil Au Gratin & Beef Fillet with cucumber yogurt sauce 25 310 7,750
Desserts Greek Yoghurt & Filo Stuffed with Semolina Custard (Galaktobouriko) 12 310 3,720
Total Cost (RM) 15,810
Course of Beverages
Course Description Unit Price Unit Total (RM)
Aperitif Martini & Rossi Rosato Vermouth Italy 28 30 840
Main Course 2008 Cirillo Wines Old Vine 1850 Grenache 69 30 2,070
Dessert Wine Essencia Orange Muscat, Quady 2009 46.4 30 1,392
Sparkling Juice Hip Hop Sparkling Fruit Juice (Aison Trading)
73.44/carto
n
5 367
Cocktail 1. The Gin Blossom 2. The Penicillin 12 300 3,600
Mocktail 1. Tornado Twist 2. Italian Cream Soda 8 300 2,400
Total Cost (RM) 10,669
Cost of F&B
21. Decorations & Accessories on Tables
Item Description Price (per piece/set) Quantity Total (Rm)
Napkins Golden Ribbon + A sprig of olive leaves Rm 10 350 3500
Table Cloth Big rectangular white table cloths (1 table for 50 pax) Rm 35 6 210
Coverall A cover-all for the table cloths Rm 20 6 120
Centerpieces A centerpiece of a brass cup filled with various selections of fruits Rm 30 50 1500
Candles Small candles in glass to surround the centerpiece Rm 4 500 2000
Appetizer plate Service Equipments Rm 2 330 660
Dinner plate Service Equipments Rm 3 620 1860
Dessert cup Service Equipments Rm 3 330 990
Appetizer fork Service Equipments Rm 1 330 330
Soup spoon Service Equipments Rm 1 330 330
Appetizer knife Service Equipments Rm 1 330 330
Dinner fork Service Equipments Rm 1 330 330
Dinner knife Service Equipments Rm 1 330 330
Water goblet Service Equipments Rm 4 330 1320
Red wine glass Service Equipments Rm 5 330 1650
Highball glass Service Equipments Rm 4 620 2480
Dessert spoon Service Equipments Rm 1 330 330
Dessert knife Service Equipments Rm 1 330 330
Dessert fork Service Equipments Rm 1 330 330
White wine glass Service Equipments Rm 5 330 1,650
Soup plate Service Equipments Rm 3 330 990
Dessert plate Service Equipments Rm 3 330 990
Serviette Service Equipments Rm 5 10 50
22,610
Cost of Table Decorations
22. Cost of Venue
Decorations, Manpower, Logistics &
Other Additional ItemsItem Description Price (per piece) Quantity Total (Rm) Source
Waiter's Unif.
[Rental] one-shoulder long white dress, golden belt, golden hairband, gladiator
shoes Rm 70 15 1050 Costumes Empire, KL
Waitress's Unif.
[Rental] one-shoulder long white dress, golden belt, golden hairband, gladiator
shoes Rm 70 15 1050 Costumes Empire, KL
Security Unif. [Rental] dress, shield, chest protector, face mask, gladiator shoes, and weapon Rm 90 5 450 Costumes Empire, KL
Small Sailboat [Rental] Small sailboat for the bride & groom entrance. ( Incl. cost of transport) Rm 1200 1 1200 Sunsail Malaysia
Silica Sand
[Purchase] Cover the stairs near the lake to create beach feel. Just the first series of
stairs. Rm 2.2 per kg 500 1100 Big Titans Sdn Bhd, Malaysia
Wireless Mics [OWN]Wireless mics for entertainment purposes. (Incl.4 mics with 4 stands) Rm50 per unit 4 200 (Personal Asset)
Statue Artist [Rental] Statue artist as decoration. Rm 300/person 6 1800 Art Studio.
Speakers [OWN] Speakers for the sound system for entire event. Rm 1700 per 8 hrs 5 hrs 1062.5 (Personal Asset)
LED Lights [OWN] LED lights to hang on the trees near the lake for about 25 trees Rm 30 per set of 150 3750 750 (Personal Asset)
Greek Columns [OWN] Rent pillars + leaves + white cloth for photo booth and stage backdrop Rm 68 15 1020 (Personal Asset)
Wedding cake 4 tiered wedding cake Rm 104 1 104 Bee's Bakery, Klang
Souvenirs Bottle of Olive oil Rm 6.5 350 2275 YSY Beauty & Wellness
Canopy [OWN] Large canopy to cover guests and stage Rm 150 2 300 (Personal Asset)
Frames Golden Cardboard frame Rm 3 350 1050 Premio Stationery Sdn Bhd
Fireworks Entertainment : Fireworks display for about 7-10 minutes Rm 120 6 720 MMF Haus Sdn Bhd
Harp Players [Rental] 2 part-time players & 1 harp rental Rm 40/hr & Rm 50 2 hrs 130 Yamaha, Damansara
Jazz band [Rental] A band with 2 singers Rm 50/hr 3 hrs 150 Part-timers
Dance Team [Rental] Perform dances for 1 hr accompanied by band Rm 40/hr 1 hr 40 Part-timers (Students)
Cameraman [OWN] A group of 6 cameraman who shall catch the moments professionally Rm 1200 1 1200 (Personal team)
Machineries [OWN] Fog Smoke machine for stage Rm 180- 1 180 (Personal Asset)
DJ [Rental] DJ & MC to take care of the music and sound system. Rm 100/hr 5 500 Part-timers
Bartenders [Rental] Bartenders to make and prepare drinks Rm 20/hr 7 hrs x 4 560 Part-timers (Students)
Head Chef [Rental] Prepare dishes for the night Rm 14/hr 6 hrs / 2unit 168 Permanent part-timers,with exp.
Waiter [Rental] Service staff Rm 8/hr 9 hrs / 15unit 1080 Part-timers
Waitress [Rental] Service staff Rm 8/hr 9 hrs / 15unit 1080 Part-timers
Security Guards [Rental] Security staff and ushers for the night Rm 8/hr 9 hrs / 5 unit 1080 Permanent part-timers,with exp.
Cleaner [Rental] In charge of dishwashing area and cleaning up of the area Rm 10/hr 5 hrs / 12unit 600 Part-timers
Invitation 2 sides Rm 2.77 350 900 Wedding House, KL
Transportation
[Rental car] 2 cars to deliver the equipments and for bride & groom needs + 2
drivers Rm 4000 2 4000
Assistant Head Chef [Rental] Prepare dishes for the night Rm 10/hr 6hrs / 18 unit 1080
Lighting system 2 big spot light + 10 stage spotlight + 2 mechanical man Rm 3300 a day (8hrs) 3300 MJ Event Management Sdn Bhd
Lighting system 16 small lights for statue & pillars Rm75 16 1200 MJ Event Management Sdn Bhd
Rent venue Taylor's Lakeside Rm 9000 1 9000
TOTAL 40379.5
For this assessment, we have split our big group into smaller groups so as to get more work done in an organized manner.
Greek mythology is heavily concentrated on “gods”, as inspiration we wanted to make the clients feel as though the universe is centered around them, make them feel like the great Greek gods on their special occasion.
To give our clients the best possible experience on this very special occasion, we divided the labor in a way that no man power would be wasted in the design process. As a result, we made 4 smaller groups of 4 within our big group of 16. *note* Logistics in terms of audio equipment, lighting and other heavy necessities that will be used.
