junior first level management

1. Activity… You know me?
You are requested to introduce the person next to
you to the rest of us.
You have 2 min each to prepare yourself. Please cover
the following information in your introduction.
Name , Work Title , Years Employed, Hobbies , etc..

2. Planning, prioritising and
efficiency
V2

3. Learning Outcomes
Learning objectives:
• To enable participants to become more proactive and use a
range of techniques to prioritise, plan and control workloads
more effectively
• To commit to a personal improvement action plan
Explore:
• Role Clarification
• The difference between “important” and “urgent”, and how to
deal with each
• The “time stealers” – what they are and how to avoid them
• What is “quality time” and how you can create it
• Dealing with the e-mail mountain – the 4 Ds

4. ROLE CLARIFICATION
• Why Clarify Roles?
Role clarification helps team members perform
more effectively. In fact, clarifying roles on a
regular basis is essential for a high-performing
work team. By setting aside time to give and
receive feedback in a positive way, your team
members will avoid blow-ups and stress
producing chaos.

5. Steps In Role Clarification

6. Job Responsibilities Learner Guide
In your Groups Discuss;- Each person should think about his/her specific job
and then identify your key job responsibilities.
Your Job
Description &
Responsibilities
Rank in
terms of
importance
to your job
(1=the most
important)
Overall, the
percentage of work
time
you actually devote
to this responsibility
Ideally, the
percentage of
time you feel
you should be
devoting to
this
responsibility
A. Does the
responsibility fit
your skill set? B.
Comparatively, do
you like doing this
responsibility?:
1=no, 2=somewhat,
3=yes
1. % %
2. % %
3. % %
4. % %
5. % %
6. % %
7. % %
8. Discuss in detail what authority/action you can take to ensure your responsibilities are fully
carried out as mentioned above.

7. Goals
• Goals set standards for improvement
• They focus activity
• They measure progress
• They connect the team to the organization
• They motivate and energize
• They are the basis for decision making
• They shape the “truth” and purpose for a team