3. 3
ACKNOLEDGEMENT…………………………………………………………………. ……...4
DEDICATION……………………………………………………………………………. …….5
EXECUTIVE SUMMARY……………………………………………………………….. ……5
INTRODUCTION OF ORGANIZATION……………………………………………………..6
BACKGROUND INFORMATION OF NKWANTA NORTH DISTRICT ASSEMBLY.......6
OBJECTIVE……………………………………………………………………..........................7
ORGANIZATIONAL STRUCTURE OF THE N.N.D.A…………………………………......7
DESCRIPTION OF INTERNSHIP………………………………………………………….....8
WEEKLY REPORT OF WORK AS SCHEDULE……………………………………….......8
WEEK ONE……………………………………………………………………………………...9
WEEK TWO………………………………………………………………………..…………..10
WEEK THREE………………………………………………………………………………....10
WEEK FOUR…………………………………………………………………………………...11
WEEK FIVE…………………………………………………………………………………....11
WEEK SIX……………………………………………………………………………………..12
WEEK SEVEN…………………………………………………………………………………12
WEEK EIGHT………………………………………………………………………………….12
WEEK NINE................................................................................................................................13
WEEK TEN..................................................................................................................................13
DESCRIPTION OF WORK STATION………………………………………………………14
DESCRIPTION OF DEPARTMENTS……………………………………………………….15
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HIERARCHY LEVELS WITHIN THE DEPARTMENTS…………………………………15
REPORT ON THE FAMILIARIZATION STAGE…………………………………………15
TASK DESCRIPTION…………………………………………………………………………16
IMPACT OF THE INTERNSHIP…………………………………………………………….16
CONTIBUTION OF STUDENTS TO THE INSTITUTION………………………………..16
CHALLENGES FACED BY STUDENTS DURING THE INTERNSHIP PERIOD….......17
CONCLUSION…………………………………………………………………………………17
GENERAL COMMENTS AND REMARKS…………………………………………………17
OBSERVATION ABOUT THE INSTITUTION……………………………………………..18
SUMMARY……………………………………………………………………………..............18
RECOMMENDATIONS……………………………………………………………………….18
PREFACE
This report contains vivid information and activities I undertook with Nkwanta North District
Assembly in the Nkwanta North District(NNDA) of Volta Region. It is written in a simple,
comprehensive and concise manner to enhance understanding.
My first and foremost appreciation goes to Almighty God for his strength and enabling me to get
to this stage in my education. I express my profound gratitude to Mr. Martin Kudor, the District
Chief Executive of the District for his priceless effort in making my internship a success.
AKNOWLEDGEMENT
It would be totally absurd of gross ingratitude if this internship report is compiled without
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registering my thankfulness to all those people who have helped me in various ways.
I take this opportunity to express my sincere gratitude to Mr. Daniel Dei Nelson the District
Finance Officer, who through his fire-less effort guided and monitored my work throughout my
internship period.
I also thank Mr.paulinus Kugblenu the District Accountant and the assistant accountant Mr. OKai
Yaw Afranie the assistant accountant who was an old student of Valley View University for his
calmness supervision during my attachment period.
I am again grateful to all staffs of NNDA who helped me in diverse ways to make my internship
a very memorable one.
DEDICATION
I dedicate this report to my father Mr. Nyame Mensah Boadi for his encouragement in every
avenue I find myself in life.
To my grandmother Amewunu Ama(auntie)
To my friends Mamapat and Rita for their support and prayers during the exercise
EXECUTIVE SUMMARY
As part of requirement’s of Valley View University(VVU) for the award of undergraduate degree
in Bachelor in Business Administration(BBA) with option Banking And Finance. I undertook an
internship program at Nkwanta North District Assembly (NNDA) from 10th
June to 24th
august
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2015.Nkwanta North District Assembly is situated at Kpassa the district capital of the District in
the Northern part of Volta Region and has all the structures of a district assembly including the
Account Sections (Treasury and Finance departments) where I applied my accounting
knowledge.
Filling of inventory control cards and entering into the appropriate ledgers, issuing of goods to
operational or user departments were some of my job description.
One of the greatest challenges I uncounted was the difficulty to locate or identify goods in the
general stores since it has not been coded. I learnt in the course of the internship that quality
service delivery is very important when it comes to Assembly works and I had a lot of
experience.
Upon clear observation, the assembly needs to clearly define its line of authority and
responsibility, motivate its valued assets, coach and monitor performances regularly.
2.0 INTRODUCTION OF ORGANIZATION
The internship program is an essential part of the course structure of the school of Business of
Valley View University
During the period, students acquire practical experience to blend with their academic knowledge.
Students are given internal supervision in the industry but a supervisor from the university
checks on the actual exercise students are undertaking. This serves as a good training and
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preparing students for their future career. The internship helps to develop good attitude to work,
learn more skills and expose them more to team work.
2.1 BACKGROUND INFORMATION OF NKWANTA NORTH DISTRICT ASSEMBLY
Nkwanta North District Assembly under the Local Government is situated at the suburb of
Kpassa town the capital of Nkwanta North District in northern part of Volta Region of Ghana. It
is so many kilometers away from the capital city, Accra.
The district is about eight years old. The assembly have various structures such as: The District
Chief Executive,The District Coordinating directorate The District Finance Office, The Account
Offices ETC.
2.4 CORPORATE OBJECTIVES
Objectives of Nkwanta North District Assembly as aligned with Local Government that guide all
actions include;
To assist the central government in the implementation of its programs at the district
level
Increase and improve the human resource capacity
To improve financial status, equipment base and infrastructure in the district
To provide social amenities for the district
To generate revenue for the district
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2.6 ORGANIZATIONAL STRUCTURE OF THE ASSEMBLY
The Assembly is organized on different structures; some of these structures are;
DISTRICT CHIEF EXECUTIVE
DISTRICT COORDINATING DIRECTORATE
DISTRICT FINANCE OFFICE
THE ACCOUNTS OFFICES(FINANCE AND TREASURY)
THE DISTRICT BUDGETING UNIT
THE INTERNAL AUDITORY UNIT
THE ENGINEERING DEPARTMENT
THE REGISTORY
THE DISTRICT DEVELOPMENT UNIT
THE DISTRICT PLANNING OFFICE
STORES
RECEPTION
1.0 DESCRIPTION OF ATTACHMENT
As a business student with accounting background, I was assigned to the Account department
both Finance and Treasury department institution. Where I was accountable to the District
Finance Officer The departments are linked to the other departments of the institution.
The work done at Accounts department is very essential and delicate so any mistake committed
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by this department has a serious effect on the institution and district revenue as far as accounting
is concern.
During my stay at the assembly I learnt and performed the following activities:
• Writing and preparation of Establishment Warrants(EW) and distribution of payslips
• Balancing of accounts and assist in writing Cash book
• Issuing of goods to the operational or user departments.
• Writing of Payment Vouchers(P Vs) and disbursement
• Writing of Haulage and Transfer Grant
• Writing and issuing of cheques
• How purchases were done.
• Filling of inventory control cards and entering into their appropriate ledgers.
• Selling and marketing of district banners, car and motor stickers
3.1 WEEKLY REPORT OF WORK SCHEDULE
WEEK ONE (1)
As a fresh person to the assembly and also attachment personnel, I had orientation for two days
before I could work at the account section of which I was taken through the rules and regulations
of the institution. Also I have been introduced to the channel of communication and after that,
they took me round all the units of the assembly to announce my mission and also introduce
myself to the workers.
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I began normal work on the third day after my arrival at the assembly where I was assigned to
accounting Department .The assistant accountant introduce me to some basic rules and
regulations and after that, I was taken through how to enter a series of transactions in to the
ledger.
My daily and weekly activities ended by assisting in the preparation of establishment
warrant(EW). I was thought to write letters and corresponding to letters from other fields such
as: GES, NADMO,and Immigration etc. I was also assigned to distribute payslips to workers
such as teachers etc.
At the end of this week i learnt how to communicate with workers in other field and i also learnt
how to fill inventories such as entering payroll number etc.
WEEK TWO (2)
My second week work continued at NNDA. I performed several duties such as writing the stores
issue and receipt voucher, updating the Cashbooks. Entering all financial transactions into the
appropriate ledger, writing off and balancing of accounts and also assist in writing cash book by
entering the particulars or details, date , the cheque number and entering transaction
transactions(debiting and crediting) accounts in the Cash book.
WEEK THREE (3)
Normal work continued in the third week as I continued with the update of the inventory control
cards, writing the stores issue and receipt voucher and also updated the stores ledger books.
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I was asked by the stores officer to receive requisition books from all the department of the
assembly so that we can issue commodities such as dust bins, among others.
I ended the third week by receiving requisition books from user departments to enable us issue
assembly commodities to the departments requesting for the commodities and also to the
community. I also wrote the stores issue and receipt voucher and updated the stores ledger. I
updated the inventory control cards and assisted in the issuing of district commodities to the
operational departments.
WEEK FOUR (4)
I began the fourth week by joining my colleague from Sunyani Poly to write Payment Vouchers.
The PV has got a PV NO. Which you have to enter with reference to written and issued cheque
but not including canceled cheque. It also involves debit,date, details of expenditure, amount,
etc, then a portion for the District Finance Officer(DFO) to endorse, a portion for the District
Co-ordinate Director(DCD) to sign and then a portion for the receiver to sign. The PV demands
no error as far as cash is concern
WEEK FIVE (5)
Normal work continued within the fifth week as I continued this week with that college from
Sunyani Poly to work on Disbursement forms. As the name goes to pay out money, especially
from a fund. Disbursement always move with the payment voucher(PV), i entered particulars
into the disbursement form and Payment Voucher(PV) for payment to be done since payment
can only be done with the PV, Disbursement and cheque.
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WEEK SIX (6)
The sixth week started with a holiday but in the cause of the week I was assigned to write
haulage and transfer grant and also to sort out which worker receives haulage or transfer grant or
both haulage and transfer grant. As the names entail, haulage is the business of transporting
goods by road, especially in lorries; and transfer is to move from one place, person, group, etc to
another. This exercise is to help know what each worker receives based on where they are
transferred from.
WEEK SEVEN(7)
On the seventh week I helped in the writing and issuing cheques to students from the MP’s
Common Fund and the District Assembly’s Common Fund(DACF) who have admission to
senior high or tertiary and had therefore applied for financial support in paying their bills
attached with a copy of their students ID Card or Admission letter. An amount is therefore
approved by the MP or the DCE after which a cheque is written and issued to the one designated
for it. Any mistake committed on the cheque renders the cheque a spoilt and a canceled cheque.
WEEK EIGHT(8)
I started the eight week by registering cheques into the cheque register, this is also a very
essential exercise to discharge. Cheques are recorded in a sequential manner for the purpose of
reference and trust. To register a cheque in the cheque register one requires the date and the
cheque number as well which is serially arranged. Cheques are recorded when written however
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there are cheques referred to as canceled cheque which are not recorded since they are not issued
based on errors or some other reasons. Through this I learnt how to make proper recording and
entry
WEEK NINE(9)
I started the ninth week by joining my colleague from Sunyani Poly in filling of inventory
control cards and entering into the appropriate ledger updating the inventory control cards and
other ledgers. I also performed several duties such as transferring series of transaction from the
stores issue and receipt voucher in to their various inventory control cards. I also updated the
stores ledgers by transferring transactions from the inventory control cards in to the stores
ledgers.
In this week, one of our supplier called ABEG GOD ENTERPRISE supplied us with two
machineries (a printer and a photocopier) which were received by the stores department of which
I was part of the team that received and then recorded the items into the general stores.
WEEK TEN(10)
I continued my tenth and final week by helping the assembly in the mobilization of
Internationally Generated Fund(IGF). This is to help the assembly to generate funds for its
activities. One way of making this happen is through levy and tax collected from various people
such as the market etc. One way to do this is negotiation and team work since people will want to
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know why the pay such monies and therefore may look difficult
I also helped in the selling of banners, motor and car stickers etc to generate revenue for the
assembly with the help of my marketing background.
Finally, I ended the tenth week and the entire internship with Nkwanta North District Assembly
by going round the various departments of the assembly to announce about my exit from the
assembly and to also thank the staffs of the assembly about their support given to me during the
entire duration of the internship period.
3.20 DESCRIPTION OF WORK STATION
As a BBA Banking and Finance students with accounting background, I was attached to both
Treasury and Finance Unit of the accounting department and Revenue department of the
institution.
During my stay at Nkwanta North District Assembly, I learnt and performed the following
duties;
Filling of tally or inventory control cards
Updating the stores ledger
preparation of establishment warrant(EW)
Writing the Stores Receipt Advice (SRA) receiving money paid as revenue and issuing
receipts to tax payers
3.21 DESCRIPTION OF DEPARTMENTS
The Finance Officer has his office where everybody is accountable to him. Then the Accountant
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has also got his office and therefore oversees the account departments which is made up of two
units and offices that have been blended together. . I was in the same office with the Account
Technicians and other junior accountants and accountable to the Assistant Acountant.
HIERARCHY LEVELS WITHIN THE DEPARTMENTS
.3.24 TASK DESCRIPTION
During the internship period, I was assigned to Revenue unit in the ninth and tenth week. I was
cautioned as to how to be careful in handling any task given to me. The cooperation between top
management, middle management and low management was very cordial. There was a cordial
relationship between staffs working at the same level.
3.30 IMPACT OF THE INTERNSHIP
DISTRICT FINANCE OFFICER
ACCOUNTANT
ACCOUNTS OFFICES (FINANCE &TREASURY)
CLEANER AND OTHER LABORERS
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The ten week internship has had a lot of positive impact in my career. I have learnt a lot of new
skills during my internship period. The following are some of the positive impact I got from the
District Assembly works;
• I have also learnt to react with fellow workers especially user department.
• I have learnt that, at work place one should abide by rules and regulations pertaining to
the organization.
• I observed how time conscious both management and staffs were effective which is
highly commendable for all public sector workers to emulate.
• All the above experiences acquired from the institution has helped me to know what is
going on in the industry and will therefore enable me select the best topic for my project
work.
3.31 CONTRIBUTION OF STUDENT TO THE INSTITUTION
Even though I was an internship personnel I contributed greatly to enhance the performance of
the hospital. I assisted in diverse ways and these include;
I reduced the work load on staffs which helped to complete work on time.
I assisted in the emergency errands
I assisted in stores administrative work
3.32 CHALLENGES FACED BY STUDENT DURING THE INTERNSHIP PERIOD
I encounter many challenges before,during and after my internship period.The challenges I
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encounter include the following;
(a) One major problem I encounter during my internship period was transportation cost. I
had to transport myself on motor bike nine miles from my destination to the assembly
(b) I was financially handicap since I had to provide my basic needs for the internship
personally.
CONCLUTION
My internship ended successfully and necessary experienced acquired. I learned many things on
local government work especially how to relate with co-workers and was exposed to accounting
practicality as a field of study.
GENERAL COMMENT AND REMARKS
The level of supervision and training given to me was very encouraging and I entreat all the
institution in the country to emulate.
OBSERVATION ABOUT THE INSTITUTION
During my internship period at Nkwanta North District Assembly, I observed that the work loads
on the workers are more than the available staffs and I suggest to the administrator to employ
more workers to reduce the work load on the staffs.
SUMMARY
This attachment has brought a lot of experience to students and prepared them for the future.
The benefits of the internship include;
Enable students learn office manners through interaction with clients.
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Provide students an opportunity to apply the theoretical knowledge with that of the
practical knowledge.
RECOMMENDATIONS
I recommend to the university authority to put in place measures that should compel each and
every student to undertake the internship program
Also the university authority should adequately educate their students for them to understand that
internship is to their benefits and not a place to make money.
(FOR OFFICIAL USE ONLY)
