Presentation for the annual ICT ECPRD-meeting in Athens, 11-11-2011 about the iPad-meeting app from the Dutch Senate

1. Dutch Senate
Application
Meeting without papers
Otto Redegeld - Eric Wijnschenk
The Senate of the Netherlands
ECPRD Athens November 11, 2011

2. Dutch Senate
•Smallest Senate in the world, 50 Fte, budget €6 milj.
Always in front with new ICT
Videotex - Viditel (Minitel in France) between 1990-
1994
•On the web since 1994.
•First release of www.eerstekamer.nl in 1997
•Release of www.europoort.nl in 2003

3. Knowledge Centre for Official
Government Publications (KOOP)
•circa 45 Fte, experts in electronic publication
Products:
•Official Journal of the Kingdom of the
Netherlands
•Collection of all Parliament publications
•Collection of Dutch consolidated law (central
and decentral governments)

4. Motives
• Paper poor parliament
• Time is ripe; technics are available
• Sustainability, cutting costs, working
smarter with ICT

5. Before

6. Pre-iPad Parliament by Cees van Rutten and Jos van den

7. Before
•Meeting every Tuesday
•All members receive files at
home on friday-evening or
saturday-morning
•Large stacks of paper (1m)
•Distribution per courier all
over the country

8. Senator follows the mood of the moment

9. Now
• Every member received an iPad2 with the
Senate application.
• The application contains an agenda of each
meeting with all the documents per file

10. How does it work(1)
• Application starts with an agenda
overview

11. How does it work(2)
• Each point on the agenda can be
opened

12. How does it work(3)
• Click open memo`s and reports

13. How does it work?(4)
• Printing (via mailroom); assignment
via e-mail

14. Architecture

15. Management
• All the devices are managed by a vodafone
mobidm application
• For example: Wipe tablet if lost, check online
status, push app links, force passcode, hard-
software inventory
• Based on Sybase Afaria client app installed on
the tablet

16. Users
• Most members use the app with a set of other
applications like iAnnotate and Quickoffice Pro HD
• Acceptation of members is beyond expectations

17. Overview of costs
•Yearly costs
•Paper documents:
•Printing of Friday documents € 33.200,-
•Distribution of Friday documents € 80.000,-
•Subscription to government documents € 65.000,-
€ 178.200,-
•Electronic distribution:
•75 iPads2 + Building the Dutch Senate-app (one-time) € 104.000,-
•costs tablets + data-subscriptions (yearly, incl. write-off) € 35.514
• Possible savings after the first year € 142.686,-

18. Reactions
“It’s great (..) a relief to have a meeting
without all the paper.” H. Dupuis, senator

19. HELSINGIN SANOMAT - FINLAND
Hollannin ylähuone vaihtoi paperikasat taulutietokoneisiin
Hollannin parlamentin ylähuone siirtyi tänä syksynä kertarysäyksellä
paperittomuuteen. Kun 75 senaattoriapalasivat pari viikkoa sitten
lomaltaan, heilleannettiinupouudet taulutietokoneet
räätälöityinesenaattiohjelmistoineen ja
neuvottiinlopettamaaasiakirjojen tulostaminen tykkänään. Ylähuoneen
pääsihteerin mukaan senaattorit ovat olleet tyytyväisiä. "Aiemmin
meille kärrättiin joka viikko valtavat kasat papereita, mutta nyt voimme
joka perjantai-iltapäivä avata senaattiohjelman, josta löytyvät kaikki
seuraavan viikon asiakirjat", kertoi pääsihteeri Geert Jan Hamilton.
Koneiden hankinta maksoi parlamentille noin 150 000 euroa, mutta
Hamiltonin mukaan tulostamiskuluista ja kuriirimaksuista kertyy joka
vuosi säästöä melkein saman verran, 140 000 euroa. Koneiden ylläpito
ja satunnaiset tulostamiset maksavat noin 35 000 euroa vuodessa.
Edes tietoturva ei ole ongelma, sillä senaattorien käsittelemät asiakirjat
ovat useimmiten julkisia.

20. Myfox9.com – U.S.A.
Lawmakers Swap Paper for iPad
Dutch Parliament Swaps Paper for iPads
Soon, the paper recycling bins of Netherlands' lawmakers will be empty
now that they are going green by switching to iPads. The Dutch Senate
parliament claims to be the first legislature in Europe to completely
eliminate paper. The total cost for iPads and the lawmaking applications
was just $250,000, but the savings are estimated at $194,000 in the first
year alone.
Read more: Dutch Parliament Swaps Paper for iPads
http://www.myfoxtwincities.com/dpp/news/politics/dutch-parliament-swaps-
paper-for-ipads-sept-13-2011#ixzz1cvntisRp

21. Daily Press
Senators ditch pen and paper for iPads
New York Post
Dutch Senate Goes Digital Thanks to iPads
The Boston Globe
Dutch legislators get iPads, go fully digital
IPEX
Dutch Senate replaces printed parliamentary documents with iPad
Global Centre for ICT in Parliament
Senate of the Dutch Parliament replaces printed parliamentary
documents with iPad
Padvance
Dutch Senators Rule the Netherlands...with iPads
Simplyzesty
Dutch Senate Goes Digital as iPads Replace Paper Documents
TMCNET
Dutch Senators Now Using iPads in Historic Meeting Hall

22. Senator follows the mood of the moment

23. More information
Otto Redegeld Eric Wijnschenk
+31 (0)70 3129 200 +31 (0)6 8161 9088
otto.redegeld@eerstekamer.nl eric.wijnschenk@ictu.nl