Paperless Democracy Simplicissimus Book Farm Rome 13 May 2009
Marco Croella CTO  Simplicissimus Book Farm Srl www.simplicissimus.it   Professional Blog:  http://secondome.simplicissimu...
Paperless Democracy  The aims of the project: <ul><li>To supply equipment and applications for the dematerialisation of do...
To simplify document management
To demolish the barriers limiting access to IT tools </li></ul>Enabling tools: <ul><li>Electronic ink devices – e-ink </li...
Document flows in the  public sector There are many areas where paper is consumed in the public sector. Two typical exampl...
Council activities, at all levels, requiring instant management of agendas, amendments and approvals  (recurrent sharing o...
E-Ink technology
PC vs E-paper PC <ul><li>need for particular skills (keyboard, mouse, file system)
tiring for the eyes
limited battery autonomy
size and weight
poor visibility in bright conditions </li></ul>E-paper <ul><li>paperlike user interface (pen and paper)
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Sbf Paperless Democracy (en)

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Sbf Paperless Democracy (en)

  1. 1. Paperless Democracy Simplicissimus Book Farm Rome 13 May 2009
  2. 2. Marco Croella CTO Simplicissimus Book Farm Srl www.simplicissimus.it Professional Blog: http://secondome.simplicissimus.it Personal Blog: http://www.secondome.com/blog http://www.linkedin.com/in/marcocroella
  3. 3. Paperless Democracy The aims of the project: <ul><li>To supply equipment and applications for the dematerialisation of document flows
  4. 4. To simplify document management
  5. 5. To demolish the barriers limiting access to IT tools </li></ul>Enabling tools: <ul><li>Electronic ink devices – e-ink </li></ul>
  6. 6. Document flows in the public sector There are many areas where paper is consumed in the public sector. Two typical examples: <ul><li>Printing and photocopying (production of documents for self-consumption)
  7. 7. Council activities, at all levels, requiring instant management of agendas, amendments and approvals (recurrent sharing of documents) </li></ul>
  8. 8. E-Ink technology
  9. 9. PC vs E-paper PC <ul><li>need for particular skills (keyboard, mouse, file system)
  10. 10. tiring for the eyes
  11. 11. limited battery autonomy
  12. 12. size and weight
  13. 13. poor visibility in bright conditions </li></ul>E-paper <ul><li>paperlike user interface (pen and paper)
  14. 14. easy to read
  15. 15. high level of battery autonomy
  16. 16. light and compact
  17. 17. visibility similar to that of printed paper </li></ul>
  18. 18. Take notes on epaper
  19. 19. A typical case <ul><li>The municipal council of a medium-small Italian town has 40 councillors.
  20. 20. Each council session accounts for €800 of paper. On top of this there are the administrative costs
  21. 21. The council meets on average twice a month, for a total of 20-30 sessions a year. </li></ul>
  22. 22. Scenarios This model is suitable for application in all public and private sector decision-making assemblies: <ul><li>Councils of public institutions at various levels (local and national)
  23. 23. Councils of public sector agencies, both local and national
  24. 24. Boards of directors </li></ul>
  25. 25. The information flow The decision-making process entails a number of phases: <ul><li>Transmission of the agenda
  26. 26. Transmission of the file for each item on the agenda (proposed resolutions, appendices and presentations)
  27. 27. Instant drafting of any changes (amendments or additions) to the agenda
  28. 28. Instant drafting of amendment proposals
  29. 29. Instant drafting of the final version to be put to the vote
  30. 30. Instant drafting of any additional documents (agendas and recommendations, etc.) </li></ul>
  31. 31. The Paperless solution The solution is based on a custom application implemented on DR1000 hardware (iRex Technologies, Philips group): <ul><li>every councillor at the meeting will be equipped with an e-ink device connected by wifi to the local network
  32. 32. secretarial staff administer the local network server
  33. 33. the server distributes the agenda and files for each agenda item
  34. 34. each councillor interacts with the documents as normal: using a special pen to write on the e-paper
  35. 35. each councillor can edit his proposed amendments or additional documents by hand and transmit them to the local server, which immediately sends them out to everyone </li></ul>
  36. 36. Example of electronic document flow COUNCILLORS (DR1000) CHAIRMAN (DR1000) SECRETARIAT (Server) 5 1 2 3 4 Simulazione seduta Consiglio Comunale Digitale
  37. 37. Contacts Our headquarters are in Loreto, AN, Italy. We also have offices in Milan. Web: http://www.simplicissimus.it Email: [email_address] Antonio Tombolini (CEO): [email_address] Marco Croella (CTO): [email_address]

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