ClearTrial: Your Partner for Greater Efficiency in Clinical Operations and Outsourcing
1. ClearTrial: Your Partner for Greater
Efficiency in Clinical Operations and
Outsourcing
www.cleartrial.com
2. Steps to Clinical Operations & Outsourcing Efficiency
Maximized Margin
Cost Control
Contribution
Fast & Easy Creation Fast & Easy Proposal
of Detailed RFPs Development
Improved Project
Strategic Collaboration Status Tracking
Fast & Accurate Cash-neutral
Cost Accruals Payment Schedules
Streamlined Negotiations & Reduced Change Orders
Contract Closure & Fast Reforecasting
Detailed Plans for Internal & Supplier Flexibility to Support All
Resources & Responsibilities Outsourcing Models
3. Strategic Collaboration
• Common platform to execute cost and risk-sharing
strategies
• Activity-based costing methodology provides fast, accurate
planning
• Single source of data delivers consistency and enables better
communications
• Shared, task-based performance metrics offer common
language for measuring performance
• 3rd-party industry intelligence for costs and resource demand
provides “neutral ground” putting focus on value and
relationships
4. Detailed Plans for Internal & Supplier Resources and
Responsibilities
• Accurate FTE forecasts streamline study planning and
execution
• Responsibilities report clearly defines who is doing what
• By task
• By location
• By provider (incl sponsor responsibilities)
6. Streamlined Negotiations & Contract Closure
• 3rd-party, neutral industry intelligence on hours and costs
allows focus on clinical assumptions and study
achievability
• Detailed clinical, cost, and resource documentation for
generating comprehensive RFPs and obtaining consistent
bid responses
• Milestone payment schedules and cash flow charts enable
easier negotiation of payment terms
• Ability to store preferred provider billing rates focuses
negotiations on hours
8. Cash-neutral Payment Schedules
• Customizable milestone payment schedule allows
development of cash-neutral payment schedule based on
• Visibility to a service provider’s monthly cost for tasks
assigned to them
• Ability to roll up, by service provider (for multiple service
providers), their total costs over time
• Knowledge of the milestones on which payments will be
made
• Knowledge of the payment terms (i.e. net 30, net 60 etc.)
• Cash flow chart provides visibility to easily make
adjustments
10. Flexibility to Support All Outsourcing Models
• Ability to make global and task-level assignments by
service provider and location provides easy support for
• Full-service outsourcing
• Geographically aligned outsourcing
• Functional Service Provider outsourcing
• Hybrid models (sponsor/service provider shared)
• Staff augmentation/contractors
12. Reduced Change Orders & Fast Reforecasting
• Quickly and easily manage change orders by
• Automatically generating detailed documentation for unit
costs, scope, responsibilities and milestones
• Leveraging a consistent platform for negotiating change
orders
• Easily identifying subtle or hidden effects of changes to the
study approach
• Unique clinical reforecasting functionality provides visibility
to the impact of operational adjustments before they are
implemented
14. Fast & Accurate Cost Accruals
• Consistent, repeatable process showing accrued liability,
integrated with the financial forecast
• Automatically calculate cost accruals based on actual work
performed
• Get accurate accruals updates when projects change
• Achieve greater accuracy from unit-based costs, leveraging
study assumptions and ClearTrial’s industry intelligence
16. Improved Project Status Tracking
• Dashboard view of studies that are underway, with early
warnings to budget overruns and underperforming projects
• Easily compare planned against actual progress
• Quickly obtain schedule and cost performance as well as
percent complete
• Get detailed analyses of project trends, including time to
complete and estimated cost at complete
• Identify projects that are at risk, even when other
performance criteria are within tolerance
• Rapidly drill down to the task level to pinpoint root causes
for project variances
18. Cost Control for Sponsors
• Negotiate the most cost-effective, achievable study with
service providers
• 3rd-party industry intelligence provides independent
comparison for bid costs, resource, and timeline forecasts
• Assumptions Report ensures that bids match the study
requirements
• Fixed Unit Price Report helps identify proposal items that are
outside of standard ranges
• Detailed, task-level Responsibilities Report clarifies roles and
responsibilities to minimize change orders
20. Fast & Easy Creation of Detailed RFPs
• ClearTrial RFP capabilities
• Automatically generate and update detailed RFP documents
that reflect your clinical assumptions
• Create multiple study scenarios for generating RFPs that
reflect your objectives
• Ensure that your requirements and key milestones are
reflected in bids
• Develop bid grids for an apple-to-apples comparison of
vendor proposals without re-keying data
• Build more accurate RFPs based on activity-based resource
planning
• Obtain greater consistency in bids from different providers
22. Maximized Margin Contribution for Service Providers
• Control internal costs and maximize margins by
• Conducting fast and accurate study costing with 3rd-party
industry intelligence
• Generating detailed monthly budgets and cash flow
• Automatically generating accruals forecasts based on when
work will be performed
• Obtaining detailed supporting documentation for proposals as
well as change orders
• Gaining visibility to staffing requirements over the life of the
study
24. Fast & Easy Proposal Development
• Accelerate proposal development and turnaround time
• Develop multiple proposals without adding non-billable hours
• Get 3rd-party market intelligence on hours and costs for over
150 therapeutic indications
• Engage prospects earlier with collaborative scenario planning
• Get a single, secure repository for sharing standard operating
practices, client rate cards and more across your global team
• Allow more people in your organization to accurately,
quickly, and consistently cost studies
• Gain visibility to staffing requirements over the life of the
study
• Obtain country-dependent billing rates and cost drivers
