1. Lifecycle site management at HEC Martin Montminy, Solution Architect, HEC Montréal Mame Awa Diop, Software Developer, HEC Montréal

2. A few questions before we start How are your course sites created? Automatically? Manually, by whom? Who creates the initial content ? Instructor? Assistant / secretary? What is the basis for the initial content? Content of the site from the last time the course was given? Started from scratch? Who manages the site during the semester? Instructor? Assistant / secretary? 12th Sakai Conference – Los Angeles, California – June 14-16 2

4. Reusing content of sites

5. Management of sites

6. Lifecycle of sites

8. HEC Montréal and Sakai Developers of the OpenSyllabus tool Replacement of a legacy homegrown system Tools currently deployed: OpenSyllabus Resources / Citations Announcements Assignments Tests & Quiz Web content In the pipeline for next fall: forum, chat, site stats

9. Pilot and deployment history

10. Lifecycle automation GOAL Automate everything that can be automated so that the different stakeholders can concentrates on value added activities (e.g. content creation) that cannot be automated. 12th Sakai Conference – Los Angeles, California – June 14-16 7

11. Lifecycle overview - process Academic timeline Registrar works with program directions to define next year course offering Creation and modification of canonical course sites Schedules are modified based on registration data First version of course offering for next academic year is transferred to Sakai Create course sites for next semester using information transferred from PeopleSoft to Sakai’s Course Management. Updated on a daily basis after. From then on, the schedule is updated on a daily basis Administrative timeline

13. Resources /Citation

16. List of sections

17. List of students

18. Schedule

19. Location

20. …Course Management Course site Announcements Citations Resources Flat files Designed for power user who manages many sites like our secretaries and some full-time lecturers. OpenSyllabus Course Site Manager (CSM) Course Site Manager (CSM) Entitypicker Assignements Forum Tests&Quiz

21. The Course Site Management tool Main features Is a dashboard for power users who manage multiple sites. Publish/unpublish OpenSyllabus course outlines. Copy site content from one site to another. Import/export site content from/to file in zip format. Link/detach course sites in a parent-child relationship. Create new sites: mostly non-official sites which can later be copied in officials sites. 12th Sakai Conference – Los Angeles, California – June 14-16 11

22. The Course Site Management tool Why another tool? Why not use the worksite setup or another existing tool? Because OpenSyllabus implements some concepts not supported by other tool: Work and published spaces Hierarchical course outlines/sites To permit multi-site actions 12th Sakai Conference – Los Angeles, California – June 14-16 12

23. Course site management tool demo 12th Sakai Conference – Los Angeles, California – June 14-16 13

24. CSM future development Improve its dashboard features by adding: Status: draft, published, archived using text and or icons. Alerts: Sites not published after start of semester are displayed in red. Messages: Sites for next semester will be available on the … Sites from last semester will be archived on the .. 12th Sakai Conference – Los Angeles, California – June 14-16 14

25. Questions 12th Sakai Conference – Los Angeles, California – June 14-16 15

26. To learn more… Visit our confluence page: http://confluence.sakaiproject.org/display/OSYL/OpenSyllabus+Home Contact us at opensyllabus@hec.ca martin.montminy@hec.ca 12th Sakai Conference – Los Angeles, California – June 14-16 16

27. Backup slides And now here’s a… 12th Sakai Conference – Los Angeles, California – June 14-16 17

29. Contact Information

30. Learning Material

31. Assessments

32. Lectures

34. Contact Information

35. Learning Material

36. Assessments

37. Lectures

39. Course Introduction

40. Contact Information

41. Learning Material

42. Assessments

43. Lectures

45. Hierarchical CO example 19 Lecture 1 Description Coordinator’s description Objectives Coordinator’s objectives Lecture 1 Description Coordinator’s description Teacher’s description Objectives Coordinator’s objectives Teacher’s objectives Coordinator Lecture 1 Description Teacher’s description Objectives Teacher’s objectives Merge of coordinator’s and Teacher’s course outlines Teacher Section A Student Section A 2010 Sakai Conference - Denver, Colorado, U.S.A.