Nercomp08 LMS Migration


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On migration from WebCT LMS to Moodle... an Open Source Outsourced LMS and Pot of Gold?

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Nercomp08 LMS Migration

  1. 1. OS LMS TAC: What Will We Do with the Leftover $296,397 Clark Shah-Nelson, Coordinator of Online Education SUNY Delhi College of Technology Creative Commons Attribution Non-Commercial Share-Alike: Clark Shah-Nelson, 2008.
  2. 2. Background <ul><li>SUNY Delhi: </li></ul><ul><ul><li>over sixty 1, 2, and 4 year programs </li></ul></ul><ul><ul><li>approximately 2700 students </li></ul></ul><ul><ul><li>In house WebCT server since 2004 </li></ul></ul><ul><ul><li>Also hosted courses on SUNY Learning Network </li></ul></ul><ul><ul><li>Predominantly web-enhanced courses </li></ul></ul><ul><ul><li>Small but increasing number of fully online / asynchronous courses </li></ul></ul>
  3. 3. Online Courses and Enrollments <ul><li>Growth: </li></ul>
  4. 4. Online Coordinator <ul><li>Began December 2006 </li></ul><ul><li>Past experience teaching with </li></ul><ul><ul><li>E-Education (Jones) (1999-2001) </li></ul></ul><ul><ul><li>eCollege (2001-2007) </li></ul></ul><ul><li>Past experience admin/support for: </li></ul><ul><ul><li>Blackboard (2006) </li></ul></ul><ul><li>Position described working with WebCT and SLN… </li></ul>
  5. 5. The Task… <ul><li>Research and select a new system </li></ul><ul><li>Migrate courses </li></ul><ul><li>Train users </li></ul><ul><li>Develop orientations, documentation, etc. </li></ul><ul><li>By end of 2008… No time for lengthy focus group sessions, LMS comparisons, etc. </li></ul>
  6. 6. Documentation <ul><li>Agile Project Management </li></ul><ul><li>Requirements Gathering in Confluence wiki </li></ul><ul><li>Business, Technical, Functional Requirements: </li></ul><ul><ul><li>Integration with Luminis Message Broker for course setup, user enrollment via Banner </li></ul></ul><ul><ul><li>Match current functions of WebCT </li></ul></ul><ul><ul><ul><li>Upload and store media files </li></ul></ul></ul><ul><ul><ul><li>Online quizzes, discussions, etc. </li></ul></ul></ul>
  7. 7. TCO vs. TAC <ul><li>Total Cost of Ownership: </li></ul><ul><ul><li>Include on-going services, support </li></ul></ul><ul><ul><li>External costs and systems, bandwidth, electricity, exact # of minutes spent on tasks, etc. </li></ul></ul><ul><ul><li>Better for analysis for new services/systems? </li></ul></ul><ul><li>Total Alternative Cost </li></ul><ul><ul><li>If we change to a new system, what alternative or additional costs will we incur, including staffing? </li></ul></ul>
  8. 8. Total Alternative Cost
  9. 9. Total Alternative Cost
  10. 10. Total Alternative Cost
  11. 11. Total Alternative Cost
  12. 12. Total Alternative Cost
  13. 13. Final Selection <ul><li>Outsourced Open Source LMS: Moodle hosted by Moodlerooms, Inc. </li></ul><ul><li>Do we need to hire more personnel? </li></ul><ul><ul><li>No. </li></ul></ul><ul><li>Is the LMS stable and secure? </li></ul><ul><ul><li>Yes. </li></ul></ul>
  14. 14. Out vs. In <ul><li>Downsides: </li></ul><ul><ul><li>A bit slower than in house (bandwidth) </li></ul></ul><ul><ul><li>Help - contact another company rather than the tech around the corner </li></ul></ul><ul><li>Upsides: </li></ul><ul><ul><li>Campus outages not affected </li></ul></ul><ul><ul><li>Sys Admin focused ONLY on Moodle </li></ul></ul><ul><ul><li>They purchase and maintain/replace software/machines </li></ul></ul>
  15. 15. Open vs. Enterprise <ul><li>Rich community of user forums, tutorials, resources, bug tracker </li></ul><ul><li>Less Cost - at all levels </li></ul><ul><li>Luminis Message Broker Digester - $0 </li></ul><ul><li>WebCTimport tool - $0 </li></ul><ul><li>Just as stable and more feature-rich </li></ul><ul><ul><li>More social networking capability, Web 2.0 </li></ul></ul><ul><ul><li>Quicker to gain new features </li></ul></ul><ul><li>More customizable </li></ul><ul><li>Did I mention cost? </li></ul>
  16. 16. Timeline <ul><li>March 2007 - Hostmonster account set up with multiple instances of Moodle for training development, experimentation, etc. ($75 /year splurge) </li></ul><ul><li>May 2007 - Course development server established </li></ul><ul><li>June 2007 - Initial training modules developed and delivered </li></ul><ul><li>July 2007 - Begin test Luminis Message Broker / Banner integration </li></ul><ul><li>Fall 2007 - initial courses developed for Spring 2008 production server </li></ul><ul><li>October 2007 - establish and test production server </li></ul><ul><li>Spring 2008 - offer Nursing BSN and Vet Tech courses on production server </li></ul><ul><li>Spring/Summer 2008 - additional training offered, Summer courses migrated </li></ul><ul><li>Summer 2008 - Fall courses migrated from WebCT/SLN </li></ul><ul><li>Fall 2008 - additional training and J-term/Spring course migration </li></ul>
  17. 17. Faculty Members <ul><li>Concerned about training: </li></ul><ul><ul><li>Took much less time than WebCT to learn </li></ul></ul><ul><ul><li>Easier to use </li></ul></ul><ul><ul><li>More features </li></ul></ul><ul><ul><li>Exciting new possibilities </li></ul></ul><ul><ul><li>iPod training program </li></ul></ul><ul><li>Concerned about converting courses: </li></ul><ul><ul><li>We do that for them </li></ul></ul><ul><ul><li>Webctimport plugin from </li></ul></ul>
  18. 18. Students <ul><li>Love the new system: </li></ul><ul><ul><li>Easier to navigate than WebCT </li></ul></ul><ul><ul><li>Like having images of fellow students </li></ul></ul><ul><ul><li>Easier to follow discussions </li></ul></ul>
  19. 19. Coordinator <ul><li>Faculty are more self-sufficient </li></ul><ul><li>More fun to administer </li></ul><ul><li>More focus on training </li></ul><ul><li>Hosted in expert environment </li></ul><ul><li>High level of customization </li></ul><ul><li>More funds for faculty development </li></ul>
  20. 20. Staff <ul><li>More interested in using the LMS for training and staff development </li></ul><ul><li>See LMS as a way to reach students </li></ul><ul><li>Involved with Moodle Orientation for students </li></ul><ul><li>No noticable difference for registration, enrollments, etc. </li></ul>
  21. 21. Administration <ul><li>Left research and decision in our hands </li></ul><ul><li>Appreciate “international-ness” </li></ul><ul><li>Bottom line: </li></ul><ul><ul><li>Furthering educational mission </li></ul></ul><ul><ul><li>$$$: The Pot of Gold </li></ul></ul>
  22. 22. The End <ul><li>Questions? </li></ul><ul><ul><li>Clark Shah-Nelson </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li> - Confluence wiki documentation </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li>2-3-98 - Open Source Conference and Moodle Moot at SUNY Delhi </li></ul></ul><ul><ul><li>June 19/20, 2008 </li></ul></ul><ul><ul><li> </li></ul></ul>