A Sakai and OpenSyllabus Pilot at HEC Montréal<br />Martin Montminy , Functional analyst, HEC Montréal<br />Rémi Saïas, De...
Presentation Plan<br />What is OpenSyllabus?<br />Two pilots are better then one!<br />Winter pilot<br />Summer pilot<br /...
What is OpenSyllabus<br />Structured  Hierarchical Course Outline (or Syllabus) Editor<br />Integrated into Sakai environm...
Open Syllabus<br />4<br />
Open Syllabus<br />
OpenSyllabus in Sakai – Big Picture<br />6<br />Sakai<br />Institution Academic System<br />(PeopleSoft)<br /><ul><li>List...
List of sections
List of students
Schedule
Location
…</li></ul>Resources<br />In house integration –<br />Available connectors does not support our version of PeopleSoft<br /...
Hierarchical CO example<br />7<br /><ul><li>Course Introduction
Contact Information
Learning Material
Assessments
Lectures
 Lecture 1</li></ul>…<br /><ul><li> Lecture 10</li></ul>Economics 101<br />Generic course outline from Coordinator<br />Ec...
Contact Information
Learning Material
Assessments
Lectures
Lecture 1</li></ul>	…<br /><ul><li> Lecture 11
Course Introduction
Contact Information
Learning Material
Assessments
Lectures
 Lecture 1</li></ul>	…<br /><ul><li> Lecture 12</li></ul>Economics 101<br />Section A course outline from Section A’s teac...
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A Sakai and OpenSyllabus Pilot at HEC Montreal

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Presentation given at the 2010 Sakai Conference in Denver.

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A Sakai and OpenSyllabus Pilot at HEC Montreal

  1. 1. A Sakai and OpenSyllabus Pilot at HEC Montréal<br />Martin Montminy , Functional analyst, HEC Montréal<br />Rémi Saïas, Developer / ScrumMaster, HEC Montréal<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  2. 2. Presentation Plan<br />What is OpenSyllabus?<br />Two pilots are better then one!<br />Winter pilot<br />Summer pilot<br />Lessons learned<br />Next step: deployment<br />2<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  3. 3. What is OpenSyllabus<br />Structured Hierarchical Course Outline (or Syllabus) Editor<br />Integrated into Sakai environment and works with other Sakai tools.<br />Successor of ZoneCours (first generation syllabus editor at HEC).<br />Collaboration tool:<br />Between teachers and students;<br />Between teachers;<br />Within the institution: registrar, department, library.<br />3<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  4. 4. Open Syllabus<br />4<br />
  5. 5. Open Syllabus<br />
  6. 6. OpenSyllabus in Sakai – Big Picture<br />6<br />Sakai<br />Institution Academic System<br />(PeopleSoft)<br /><ul><li>List of courses
  7. 7. List of sections
  8. 8. List of students
  9. 9. Schedule
  10. 10. Location
  11. 11. …</li></ul>Resources<br />In house integration –<br />Available connectors does not support our version of PeopleSoft<br />Assignment<br />Course Management<br />OpenSyllabus<br />Entitypicker for othertools<br />Citations<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  12. 12. Hierarchical CO example<br />7<br /><ul><li>Course Introduction
  13. 13. Contact Information
  14. 14. Learning Material
  15. 15. Assessments
  16. 16. Lectures
  17. 17. Lecture 1</li></ul>…<br /><ul><li> Lecture 10</li></ul>Economics 101<br />Generic course outline from Coordinator<br />Economics 101<br />Section B course outline from Section B’s teacher<br />Reuse<br />Reuse<br /><ul><li>Course Introduction
  18. 18. Contact Information
  19. 19. Learning Material
  20. 20. Assessments
  21. 21. Lectures
  22. 22. Lecture 1</li></ul> …<br /><ul><li> Lecture 11
  23. 23. Course Introduction
  24. 24. Contact Information
  25. 25. Learning Material
  26. 26. Assessments
  27. 27. Lectures
  28. 28. Lecture 1</li></ul> …<br /><ul><li> Lecture 12</li></ul>Economics 101<br />Section A course outline from Section A’s teacher<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  29. 29. Hierarchical CO example<br />8<br />Lecture 1<br /> Description <br /> Coordinator’s description<br />Objectives<br /> Coordinator’s objectives<br />Lecture 1<br /> Description <br /> Coordinator’s description Teacher’s description<br />Objectives<br /> Coordinator’s objectives<br /> Teacher’s objectives<br />Coordinator<br />Lecture 1<br /> Description <br /> Teacher’s description<br />Objectives<br /> Teacher’s objectives<br />Merge of coordinator’s and <br />Teacher’s course outlines<br />Teacher Section A<br />Student Section A<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  30. 30. Presentation Plan<br />What is OpenSyllabus?<br />Two pilots are better then one!<br />Winter pilot<br />Summer pilot<br />Lessons learned<br />Next step: production<br />9<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  31. 31. Winter Pilot’s Objectives<br />Objectives related to the environment (Sakai + OpenSyllabus)<br />Collect feedback from different classes of user: instructors, secretaries, students.<br />Identify bugs and improvement opportunities.<br />Public relation objectives:<br />Gave the application visibility in all departments by finding one instructors to use it in the context of its course. <br />Other Objectives<br />Evaluate training needs and communication needs.<br />Show the community that OpenSyllabus can be used in real context.<br />10<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  32. 32. Winter Pilot’s Statistics<br />11 courses(3 coordinated)/16 sections<br />All instructors and secretaries were volunteer to participate.<br />13 instructors and approximately 600 students.<br />Each department had at least one course.<br />All groups used OpenSyllabus with integration with Resources and Citations.<br />3 groups used the integration with Assignment.<br />11<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  33. 33. Winter Pilot’s Strategy<br />Pre-pilot<br />Careful planning<br />Training and documentation<br />Migration of existing syllabi<br />During pilot<br />Proactive support (2 lines of support)<br />On demand training<br />After pilot<br />Postmortem meeting with instructors and secretaries<br />Survey students of the pilot<br />12<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  34. 34. Winter Pilot’s Problems<br />Emails avalanche<br />Documents added to Syllabus<br />Students cannot access documents located in parent Syllabi<br />Students cannot access documents with special characters “( )” or “[ ]”<br />Problems with browser cache (blank page)<br />Problems with new wireless network configuration on campus<br />13<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  35. 35. Winter Pilot’s Feedback<br />Postmortem meeting with instructors<br />9 out of 13 were present<br />Feedback was strongly positive<br />Strengths mentioned:<br />Ease of use<br />Performance (compared to current system)<br />Team behind the pilot (development, training, support)<br />Improvement opportunities<br />User interface: too many scrollbars, font problems, size of windows<br />Feedback missing on certain tasks<br />Need to work on available rubrics in OpenSyllabus<br />14<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  36. 36. Winter Pilot’s Feedback<br />Student survey<br />168 responses / 600 participants<br />Incentive: 3 prices of 100$ <br />15<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  37. 37. Student survey – Technical problems<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  38. 38. Student survey – support &documentation<br />Most cited reason:<br /><ul><li>Not necessary because easy to use, intuitive</li></ul>2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  39. 39. Bibliographic References<br />We strongly believe this is a key feature of OpenSyllabus and we were disappointed by the results but:<br /><ul><li>Authors (instructors, secretaries) and librarians sees it as a major improvement in quality and productivity.
  40. 40. Our pilot had only bachelor’s degree students.
  41. 41. It was a goal to use that feature to bring the student in the library because it was a known problem that students (B.A.A) rarely go to the library.
  42. 42. We’ll have to try harder</li></ul>2010Sakai Conference - Denver, Colorado, U.S.A.<br />
  43. 43. OpenSyllabus vs ZoneCours<br />Most cited answer in commentary:<br /><ul><li>Not different enough from ZoneCours
  44. 44. Interface needs to be improved</li></ul>2010Sakai Conference - Denver, Colorado, U.S.A.<br />
  45. 45. Overall Appreciation<br />2010Sakai Conference - Denver, Colorado, U.S.A.<br />
  46. 46. Winter Pilot’s Feedback - Conclusion<br />Instructors:<br />Very satisfied<br />Big improvement<br />Better performance<br />Ease of use and more functionalities<br />Students:<br />Moderately satisfied<br />No major gain for them<br />Will see the benefit when more tools will be available and used to change their learning experience.<br />21<br />2010Sakai Conference - Denver, Colorado, U.S.A.<br />
  47. 47. Summer Pilot’s Objectives<br />Same as winter’s pilot plus:<br />Training <br />Train all 44 secretaries: creation of syllabi from scratch.<br />Train level 1 and 2 support team with secretaries.<br />Test new features and improvements:<br />Automated creation and update (instructors and students) of course site based on data coming from institution academic system (PeopleSoft).<br />Revamped User Interface.<br />Test performance of application and infrastructure <br />Increase load on application.<br />Increase volume of data: number of sites, documents, etc.<br />In parallel with migration of syllabi from old system for fall.<br />22<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  48. 48. Summer Pilot’s Statistics<br />40 courses/53 sections (10 coordinated)<br />All secretaries had to participate and selected a course in collaboration with their department and the instructors.<br />53 instructors and approximately 2600 students<br />Each department had multiple courses in the pilot.<br />All groups used OpenSyllabus with integration with Resources and Citations<br />1 or 2 groups used the integration with Assignment.<br />23<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  49. 49. Summer Pilot’s Status<br />From May 6 to June 23<br />Problems encountered so far<br />Some students and instructors not having access to their sites<br />Updates to membership to course site / synchronization with academic system (PeopleSoft)<br />Access to document in parent syllabi<br />Other isolated problems<br />Majority of problems occurred at the beginning<br />Very quiet since<br />24<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  50. 50. Lessons learned<br />Careful planning paid off.<br />Take care of your pilot participants, they are your ambassadors.<br />Two pilots approach gave us the opportunity to start earlier, learn and adjust.<br />Start non-functional(performance, volume, etc.) testing early.<br />Design carefully and test thoroughly all interfaces with Sakai tools and core. This is where we had most of our problems.<br />Make sure your support team has all the training and tools (e.g. become user) to diagnose the problems.<br />Need to define promote the use of best practices.<br />25<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  51. 51. What’s next?<br />Staged deployment starting in September<br />10th Sakai Conference - Boston, MA, U.S.A.<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />July 2009<br />26<br />
  52. 52. To Learn More…<br />Presentationsthisafternoon<br />3:25 Chasm Creek A: Open Syllabus in Sakai 2.6: Up and Running!<br />See us at the technicaldemonstrationsWednesday night <br />Watch the OSYL videoathttp://vimeo.com/12495226<br />Try OpenSyllabus athttp://osyltest.hec.ca<br />Confluence: http://tinyurl.com/opensyllabus<br />27<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  53. 53. Questions?<br />28<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />

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