2. Steamer Agency - Definition
• An organization that deals with the
transactions of a ship at every port that the
ship visits or docks at. In simple terms, it is a
shipping agent who as a local expert acts as
the representative of the owner of the ship
and carries out all essential duties and
obligations required to be performed and/or
discharged by the owners & crew of the
ship.
19. Agency Process
Receipt of Agency Appointment
Acknowledgement, EPDA & Port Information
Pre Arrival Information
Daily Line Up & Berthing Prospects
Collection of BLs/LOIs & Filing of Manifest
Arrangement of Surveyors
Fund Receipt, Vessel Arrival & Berthing Arrangements
20. Agency Process Contd…
Cargo & Vessel related Updates, Reports,
Co-ordination of Vessel Requirements – Bunkers, Fresh Water, Spares etc
Freight Tax, PC, Sailing Arrangements, SOF and Other Documentation
MR and Issue of BLs for Export Vessels
Near Final DA (NFDA)
Final Voyage Account (FDA)/Recovery of Balance/Voyage Account Closure
21. Value Added Services
• Immigration, Disembarkation and Re –
Embarkation (Passenger Vessels)
• Fresh water/Bunkers/provisions
• Workshop Support
• Coastal Licence
• Charts and Books
• Assistance in case of Accidents
• Market / Trade Information
• Handling Marine Security Personnel
• Liaison with MOS/MOHA/MOD
22. Port Restrictions
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No of berths available, lengths
Draught – Channel and berths
Tidal variations
Availability of Pilots & Tugs
Fishing areas and pilferage
Berth Occupancy Limit
Minimum Load/Discharge Rates
Shore infrastructure
23. Standard DA Items
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Port Dues
Pilotage
Berth Hire
Priority Berthing Charge (Optional)
Anchorage Dues, if any
Tug Hire (Also Pull Back charge in case of SPMs)
Mooring/Unmooring Gangs
VTMS Charges (for GMB Ports only)
Oil Pollution Cess (Crude & POL Products)
Gangway Charges
Survey Fees
Light House Dues
Agency Fees
Stevedoring Charge (For liner cargo)
Service Tax
24. Sample Market Reports
J.M.BAXI
COAL UPDATE
Monthly Review of Policy, Trade & Industry Developments
Member, Baltic Exchange
NOVEMBER 2013
J.M. BAXI
DRY BULK MARKET REPORT
Daily Update on Bulk Commodity Trends & Develpments
MEMBER BALTIC
EXCHANGE
18th NOVEMBER 2013
25. Sample Market Reports
J.M.BAXI
CHEMICALS & FERTILISER UPDATE
Monthly Review of Policy, Trade & Industry Developments
Member Baltic exchange
NOVEMBER 2013
J.M.BAXI
AUTOMOTIVE LOGISTICS UPDATE
MONTHLY REVIEW OF POLICY, TRADE & INDUSTRY DEVELOPMENTS
MEMBER BALTIC EXCHANGE
NOVEMBER 2013
26. Sample Market Reports
J.M.BAXI
PROJECT CARGO UPDATE
REVIEW OF INDUSTRIAL PROJECTS & EPC DEVELOPMENTS
NOVEMBER 2013
Member Baltic Exchange
J.M.BAXI
PORT SECTOR UPDATE
Monthly Review of Policy, Trade & Industry Developments
MEMBER BALTIC EXCHANGE
NOVEMBER 2013
27. Normal Critical Factors
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Vessel Bunching
Condition of Ship & Ship’s Gears
BL & Manifest / MR
Cargo Condition on board or on shore
Quay Transfer Operation
Storage
Receipt/Delivery
Surveys – Draught/Ullage/Off & On Hire/
Bunkers/ Tally/Wagon loading/Unloading
Facility, Storage Yards
28. Extra Ordinary Critical Factors
PNI Clubs
Classification Societies
Security Guards
PC for Last Port Call (OPL)
Freight Tax
Conversion to Coastal Status
29. PNI Clubs Permitted
American Steam Ship Owners Mutual PNI Association
Skuld Mutual PNI Association Ltd
Gard PNI Limited
Britannia Steam Ship Insurance Association Ltd
London Steam Ship Owners Mutual Insurance Association
North of England PNI Association
The Ship Owner’s Mutual PNI Association
Std. Steam Ship Owners PNI Association – London/Asia
Steam Ship Mutual Underwriting Association Ltd
UK Mutual Steam Ship Assurance Association Ltd
Swedish Club
West of England Ship Owners Mutual Insurance
Association
30. Classification Societies Permitted
American Bureau of Shipping
Bureau Veritas
China Class Society
Croatian Register of Shipping
Detnorske Veritas
Indian Register of Shipping
Korean Register of Shipping
Lloyd’s Register of Shipping
NKK
Polish Register of Shipping
Registro Italio Navale
Russian Maritime Register of Shipping
31. Documents Required - Security
Guards
Arms & Ammunition List
Arms License
Flag State Approval Letter
Copy of Passport & Seaman’s Book (Guards)
Copy of Contract between Owner and
Provider
32. Restrictions – Security Guard
Arms & Ammunition to be kept in Bonded
Storage prior entry into Indian Water
Arms & Ammunition cannot be taken out
through any Indian Port
No Embarkation/Disembarkation at JNPT,
Mumbai, Mormugao, Mangalore and Kochi
33. Documents Required for Freight
Tax
Charter Party
Certificate of Incorporation
Indian Pan Card
Tax Residency Certificate
Freight Invoice
Proof of Freight Remittance
34. Documents Required for
Conversion
DG (Shipping) Licence (SPL or SVL)
General Trading Licence for Indian Flag Vessel Declarations
– Crew List, Stores List, Currency List, Arms & Ammunition
List.
Vessel Certificates (PNI/Class etc)
Vessel Declarations – Crew List, Stores List, Currency
List, Arms & Ammunition List.
Declaration of consumption of Bunker, Provisions &
Consumables by Master
Last invoices of Bunkers, provisions & consumables
35. Terms of Vessel Calls
Free Out – Import, all cargo handling on account of
charterer/importer/consignee.
Free In – Export, all cargo handling on account of
charterer/shipper.
Liner Out – Import, discharge of cargo from ship’s holds till
freely hanging at hook point to be done by ship.
Liner In - Export, loading of cargo from vehicles at hook point
to ship’s holds to be done by ship.
Customary Quick Discharge – Load and/or Discharge Rate
fixed between owner and charterer, but free out or free in
terms otherwise
36. Challenges - Shipping Agency
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Global Recession
Fall in prices
Tight Cash Flow all around
Poor Port Performance
Competition – Low costs – NC practices
Exclusion Policy of Private Ports
Freedom of Major Ports to Frame Tariff
Manning by Indian Crew on Coastal Ships
37. Shipping Agency – A
Collective Effort
• Parties involved In Process– Ship Owner,
Charterer, Receivers/Shippers, Shipping
Agent, Stevedore, Shore Handling Agent,
Customs House Agent, Port, Customs ,
Immigration, PHO & Security.
• Main Drivers of the Process –Ship Owner ,
Shipping Agent and/or Charterer
38. Requirements for a Perfect
Collective Effort
• Empathy among the drivers.
• Comprehensive pre – arrival planning of the
ship’s call on the basis of requirements.
• Acknowledging weaknesses or lacunae in
advance mutually.
• Responsiveness.
• On time mobilization – Funds etc
