Course Outline - Document Imaging and Electronic Document Management


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Lorson Resources Limited's "Document Imaging and Electronic Document Management" 2-Day seminar course outline.

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Course Outline - Document Imaging and Electronic Document Management

  1. 1. Course Document Imaging &Title: Electronic Document ManagementCourse John OrthInstructor Imerge Consulting Grafton, Wisconsin, USACOURSE This workshop is designed for technical and non-technical Records &DESCRIPTION Information Management staff to provide a solid understanding of document imaging systems: what they are, how they work, why they are needed, and their technologies & methodologies in systems development. Participants will also get a clear insight into the processes involved in imaging applications which will assist in developing and managing such systems.DISCUSSIONS  Document ImagingINCLUDE:  Document Management (DM)TECHNOLOGY -  Web Enabled DM SolutionsTOOLS  Content Management (CM)  COLD: Computer Output to Laser Disk, also known as Enterprise Report Management (ERM).  Workflow P.O. Box 2235, 40 Northey Lane Telephone: 868-671-8173/672-7002 Longdenville, Chaguanas Fax: 868-672-7005 TRINIDAD, W.I. Email: 1
  2. 2. RECORDS  Records Definition  Records Management (RM) Definition  Records Management Drivers  Records Management Applications  Legal Use of Records  Value of Records  Cost of Records  Legal Implications - The Bottom Line...BENEFITS  Reduce costs  Improve service  Improve access to information  Improve tracking accountability of records  Improve security of information  Develop a disaster recovery plan  Begin business process reengineering by automating manual processes  Reduce long-term storage costsGOALS  Increased importance of - (environmental, customer service, disaster recovery, regulatory requirements)  Requirement to cut operating budget in poor economy  Enhance customer/public service  Enhance info sharing internally & externally  Provide new/faster services P.O. Box 2235, 40 Northey Lane Telephone: 868-671-8173/672-7002 Longdenville, Chaguanas Fax: 868-672-7005 TRINIDAD, W.I. Email: 2
  3. 3.  Preserve historic documents  Achieve statutory/regulatory requirements more effectively  Provide document security – disaster recovery  Stimulate, creativity, motivation, loyaltyOBJECTIVES Students will gain an understanding of how document imaging can be used and managed in both small and large-scale organizations. Document imaging is the process of taking documents out of file cabinets, and off shelves, and storing them in a computer system. This course provides an understanding of the details that there is often no time to review in the rush to implement a system. The course content is intended to be useful to students in their professional work for twenty years into the future and is also intended to be useful for planning to preserve digital documents forever.CONTENT On this course, students will learn about the technologies involved in:SUMMARY  Designing/Setting standard criteria/requirements for a document imaging/management system  Scanning  Importing  Transmitting/distribution  Organizing  Indexing  Storage  Searching and retrieval  Viewing/working with electronic documents/records and Printing documents for document imaging systems, and archives. P.O. Box 2235, 40 Northey Lane Telephone: 868-671-8173/672-7002 Longdenville, Chaguanas Fax: 868-672-7005 TRINIDAD, W.I. Email: 3
  4. 4. OPPORTUNITY Computing Technology Industry Association (CompTIA) - CompTIAFOR CDIA+™ Certification (See Students taking this courseCERTIFICATION have an opportunity to gain accredited certification in this study discipline. The CompTIA Certified Document Imaging Architech (CDIA+) credential validates the knowledge of professionals who deliver document imaging solutions. It is a vendor-neutral certification that proves expertise in the technologies and best practices used to plan, design, and specify a document imaging, management system. The industry recognizes CompTIA CDIA+ certification as a consistent, objective way to evaluate imaging industry professionals. Several companies that provide document imaging solutions value and support the CompTIA CDIA+ certification, including Canon, Ricoh, Konica, Kyocera, Hyland Software, Bowe, Bell & Howell, Fujitsu, Sharp, IBM and Panasonic.CERTIFICATION CompTIA’s CDIA+ certification is the global standard of competency andBENEFITS FOR professionalism in the document imaging / management industry. Supported by aEMPLOYEES & network of industry leaders, it validates a professional’s level of expertise in theEMPLOYERS technologies and best practices used to plan, design and specify a document imaging / management system. For employees, the benefits of this program include:  Proof of professional achievement  Enhanced job opportunities  A viable career path For employers, the benefits of this program include:  Uniform document imaging standards  Lower training costs P.O. Box 2235, 40 Northey Lane Telephone: 868-671-8173/672-7002 Longdenville, Chaguanas Fax: 868-672-7005 TRINIDAD, W.I. Email: 4
  5. 5.  Customer satisfaction  Maximized efficiency in recruiting, hiring and trainingP.O. Box 2235, 40 Northey Lane Telephone: 868-671-8173/672-7002Longdenville, Chaguanas Fax: 868-672-7005TRINIDAD, W.I. Email: 5
  6. 6. INSTRUCTOR’S PROFILE John W. Orth, CDIA John was born and raised in Racine, WI and graduated from Marquette University with a Nuclear Engineering Degree in 1962 and an MBA in 1965. He has been professionally involved in medical imaging and document imaging analysis for over 30 years. He retired as Imaging Systems Manager for Data Financial Business Services in Mequon, WI in Sept 2007 where he specialized in image processing of paper checks and remittance documents. He is currently a Principal Consultant for Imerge Consultants in the field of Remittance Processing and Healthcare Enterprise Records Management. On Oct 28, 2004 the Federal Government’s Check 21 law became effective, legalizing the digital replacement of paper checks for bank processing which has opened up a whole new field of image quality and content management issues. John is currently a contributor to an Industry initiated standards committee to set rules for minimum image quality standards required to produce a legal digital copy which can be used to print a legible copy called a “substitute check” or IRD. He is also active in the new ANSI standards for check image exchange that is becoming the national standard for electronic check image clearing. He has served as project manager for several electronic document installations for healthcare, government and commercial organizations and is familiar with computer network security and disaster recovery requirements as well as the latest storage solutions for imaging applications. John achieved the CDIA, (Certified Document Imaging Analyst) certification in 2000 and the CDIA+ upgrade in 2004 and a certified CDIA+ instructor. He has been an active member of the AIIM association since 1999, and is Past President of the Wisconsin Chapter of AIIM and serves on a national technical advisory committee for the Association. He was recently elected as a principal in the Imerge Consulting Group and their lead consultant for their HealthCare and Banking group. John volunteers as a Director of the Ozaukee Habitat for Humanity Chapter, Docent for the Discovery World in Milwaukee, and Choir member for St. Joseph’ Church in Grafton, WI. He has recently also served on the Wisconsin State Legislative Review Committee on Nuclear Power to provide the State Legislature with an update on the current developments in the Nuclear Power and radioactive waste disposal Technology. Contact: Tel: 414-331-2620 P.O. Box 2235, 40 Northey Lane Telephone: 868-671-8173/672-7002 Longdenville, Chaguanas Fax: 868-672-7005 TRINIDAD, W.I. Email: 6
  7. 7. REGISTRATION FORMCourse title:Location & Date of course:Name of participant:Position/responsibilities:Organisation:Telephone: Mobile: Fax:E-mail:Postal address:What kind of background in records work do you have?:How did you find out about the course?:I have read and agreed to the conditions for training course registration outlined above.Signature: Date:Authorizing officer:Name: Position:Telephone: Fax:E-mail: P.O. Box 2235, 40 Northey Lane Telephone: 868-671-8173/672-7002 Longdenville, Chaguanas Fax: 868-672-7005 TRINIDAD, W.I. Email: 7
  8. 8. Signature: Date:REGISTRATION AND PAYMENT TERMS & INSTRUCTIONS: 1. Please ensure registration forms are properly filled out and more importantly authorization/approval for registration indicated on the form before forwarding to Lorson. 2. All costs quoted are in US$. 3. Where applicable, the TT$-US$ rate of exchange shall be calculated at the prevailing bank rate. 4. Payments must be made IN ADVANCE. 5. Late payments -- 15 days and more from the date of invoice) shall incur a 15% late fee charge. 6. Companies based in Trinidad & Tobago can issue cheques payable to LORSON RESOURCES LIMITED. All other companies please complete an International Wire Transfer. The details will be included on your invoice from Lorson Resources Limited. 7. A 5% discount shall apply for groups of five (5) participants or more from one organisation. 8. The price of the course also covers morning and afternoon snack breaks, lunch, manuals/course materials and certificate. 9. PAYMENT AND REGISTRATION SUBSTITUTION POLICY Substitute participants are permitted for individuals from the same company or organization. Substitution requests must be received in writing, and validated by a supervisor, no later than 5 (five) business days before the first day of the registered program. 10. CANCELLATION POLICY Lorson Resources Limited reserves the right to cancel courses, programs, workshops or seminars at any time for any reason. The decision to cancel is at the sole discretion of Lorson Resources Limited. In the event Lorson Resources Limited cancels a program, trainees will be sent a full refund. Consequently, Lorson Resources Limited assumes no responsibility or liability for any transportation, travel, or penalty costs incurred by customers in making their travel arrangements. Neither Lorson Resources Limited nor any of its affiliates shall be liable for any direct, indirect, special, consequential, incidental or punitive damages (including, without limitation, lost profits or revenues, costs of replacement goods, business interruption and loss or damage arising out of registration for any of Lorson Resources Limiteds courses, programs, workshops or seminars. ALL CANCELLATION REQUESTS MUST BE MADE IN WRITING AND MAILED/EMAILED TO: Lorson Resources Limited PO Box 2235, 40 Northey Lane, Longdenville, Chaguanas, Trinidad, W.I. Registrants who cancel their registration at least 15 days prior to the first day of courses will receive a refund less a cancellation fee of 50% of course cost. ALL COURSES, PROGRAMS, WORKSHOPS, OR SEMINARS ARE NON-REFUNDABLE WITHIN 15-DAYS OF THE FIRST TRAINING DAY. All cancellations received less than 15 (fifteen) days prior to the first day of courses are non-refundable.PLEASE MAIL OR FAX THE ABOVE REGISTRATION INFORMATION TO: Lorson Resources Limited, PO Box 2235, 40 Northey Lane, Longdenville, Chaguanas Trinidad, West Indies TEL: 868-671-8173 or 868-672-7002 FAX: 868-672-7005 P.O. Box 2235, 40 Northey Lane Telephone: 868-671-8173/672-7002 Longdenville, Chaguanas Fax: 868-672-7005 TRINIDAD, W.I. Email: 8
  9. 9. Email: P.O. Box 2235, 40 Northey Lane Telephone: 868-671-8173/672-7002 Longdenville, Chaguanas Fax: 868-672-7005 TRINIDAD, W.I. Email: 9