2015 LOOP Verification Briefing - Member session

1. 1
LOOP
Verification
Briefing 2015
Cindy Fong
14 May 2015
Solutions for a living planet
Photo: © Bena Smith

2. 2
Agenda
 Preparation of 2015 LOOP labelling award scheme
and third-party verification
Eligibility
Timeline
Pre-visit preparation
On-site assessment
Post assessment
Points to note for data input
Reports Capture
Assessment criteria and benchmarking
 Mutual recognition & credit transfer with other socio-
environmental award schemes
 LOOP results highlights
 Use of LOOP label
 Q&A

3. 3
Eligibility
• All LOOP companies that have recorded activity data using the
online platform “GHG-Easy” in LOOP assessment areas for a
minimum of 9 months between July 2014 and June 2015 are eligible
to take part in the third party verification.

4. 4
Time line
Date Action
LOOP
Member
WWF
3rd
Party
MAY 14 Briefing session to LOOP member  
15 Briefing session to LOOP Verifier  
(onwards) LOOP Team call to member - register to LOOP Labelling Scheme 
Book 3rd party verification service  
(Inform WWF of the confirm onsite assessment details)
Collect Data, data input onto GHG-Easy (On-going) 
Prepare documents for onsite assessment 
JUN (onwards) Onsite assessment   
JUL (Verifier should complete the audit report within 2 weeks time,
and send the report to both LOOP member and WWF.)
31 (For CarbonSmart Applicant :Deadline of report submission)  
AUG 31 (Last day to conduct onsite assessment)
SEP Review audit report from 3rd party verifier 
Ranking offices' performance & label class 
OCT Identify LOOP company cases for media interviews 
Prepare LOOP Annual Report 
NOV Announcement of Result & label class 
DEC LOOP Labelling Award Presentation Ceremony (TBC)   
Media interviews  

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Pre-visit preparation
• Verification arrangement
– Pre-assessment Questionnaire
– List of qualified verifiers
• BEC, BV, CLPE, DNV, ITS, Reset, SGS, TUV
• Verification fee: $10,500 (1 man day)
– Verifiers may request the preview of the GHG-Easy reports and
previous LOOP verification report.
– Rundown & invite appropriate parties
• Invite appropriate parties to attend specific timeslots in on-site
assessment according to the itinerary (senior management,
property management office, related staff).
• Reserve a meeting room and set up a computer/ laptop with the
Internet access and a projector
– Register the verification date with WWF
• WWF rep’s calendar http://goo.gl/ldjUjO

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7. 7
Pre-visit preparation
• Define LOOP boundary
– Physical location of the boundary
– Floor area of this boundary
– No. of staff in this boundary
– Are all the staff in this boundary and office-based?
• Data integrity
– Period (2014-07 to 2015-06)
Equivalent to emission period (1 June 2013 – 31 May 2014)
– Min. 9 months of data is required for verification
– If your company has participated in LOOP verification before, you are
strongly encouraged to keep 12 months record instead of 9 months of
record.
– Ensure data in all worksheets are within the same period
– Identify abnormal record by reviewing online reports

8. 8
Pre-visit preparation
Verifier will pick any
month between
2014-07 and 2015-06
for random spot
check.

9. 9
Pre-visit preparation
• Prepare necessary supporting documents
– The supporting document is the raw data for data input
– e.g. electricity bills, travel records, IT equipment records, etc
• Other logistic
– Reserve a meeting room for a whole day on-site verification
– Set up a company with Internet access
– Login to GHG-Easy for verification
– https://loop.wwf.org.hk/Verification_Service.aspx

10. 10
On-site verification
• Verification is performed
according to the itinerary
• Data accuracy in GHG-Easy
• Observation (Office tour)
• Staff Interview

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Post-assessment
• Correct the wrong data identified during verification asap
• Send the screenshots of revised Total Carbon Emissions by Source,
Carbon Emissions Summary, and Carbon Emissions by Individual
Source, Trend Analysis (10 individual sources) to verifier for report
preparation.
• Verifier should complete the audit report within 2 weeks time (upon
all supporting documents are collected), and send the report to both
LOOP member and WWF.
• Review and the report when you receive it.
• Follow up with the verifier if you have any questions about report.
• For CarbonSmart Applicant, the complete LOOP report should be
submitted to HKPC by end of July.

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Date back function is available upon request.
Submit a modification form for our record
Please be reminded that there is a one month
lag between the GHG-easy calendar and in the
data sheets.
(Think about your electricity bill in June, which
records the consumption in May)
Min. 9 months of data is required for verification.
The data period is from 2014-07 to 2015-06
(which is referring to the emissions produced
from June 2014 to May 2015).
Points to note for data input

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URLs for accessing GHG-Easy 2014-07 & 2014-08
2014_07 2014_08
Overall Electricity https://goo.gl/5YTbEC https://goo.gl/yFTW6d
Lighting
https://goo.gl/Px2ILV https://goo.gl/OAj3FY
Office equipment
https://goo.gl/uwSYpe https://goo.gl/I5QiJ2
HVAC
https://goo.gl/lIKrrb https://goo.gl/2Rq196
Overseas Business
Travel
https://goo.gl/rdtHzm https://goo.gl/jav5WP
Local Business Travel
https://goo.gl/MFtTdZ https://goo.gl/Xf8QtH
Staff Commuting
https://goo.gl/YKyV8t https://goo.gl/kbqnMJ
Company Vehicle
https://goo.gl/bxbWix https://goo.gl/paACPc
Paper Use
https://goo.gl/Mk6snz https://goo.gl/otuLz2
Water
https://goo.gl/OzQP9p https://goo.gl/BCM67H

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DO NOT enter different months records in a
single worksheet



For all spreadsheet

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Don’t forget to update no. of
working days and no. of
calendar days from last month
On + Sleep + Off = 24 hours
Sleep mode
= Stand-by mode
= power save mode
Computer & office equipment
Heating, Ventilation and Air
Conditioning (HVAC)

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LED spot light /tube
?Does your company own the
lighting fixture?
Lighting

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• Desktop Computer
• Laptop / Notebook
• Computer Monitor (15“/ 17“/ 21-22" CRT)
• Computer Monitor (15“/ 17" / 19" LCD)
• Desk Lamps
• Printers
• Photocopiers
• Fax machines
• Scanners
• Multifunction Devices
• Servers
• Refrigerators
• Microwave oven
• Water Boiler
• Others?
Computer & office equipment

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Unit: Kilowatt per
equipment
Heating, Ventilation and Air
Conditioning (HVAC)
There is no need to input
data in “Refrigerators” and
“Fir Extinguishers” tables if
there is no change of
refrigerant amount.

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Unit: Kilometer
(km)
Not miles
Overseas Business Travel
Categorize type of
flight and travel
class
How to handle massive records?

20. 20
The calculation is based
on the fare amount
Local Business Travel

21. 21
Inventory increase
= purchase order
Provide the weight
(kg/ream) for other types
Paper Use in Printing &
Photocopying

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Prepare report #1, #3 & #4 for verifier
Reports Capture

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Verifier will check the
Total Carbon Emissions
by Source between
July 2014 and June 2015.
1. Total Carbon
Emissions by Source

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Verifier will check the
reporting year
20140701 - 20150630
3. Carbon Emissions
Summary

25. 25
Verifier will check the
Trend line between
July 2014 and June 2015.
4. Carbon Emissions by
Individual Source,
Trend Analysis

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Assessment criteria and
benchmarking
Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx

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Assessment criteria and
benchmarking
Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx

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Assessment criteria and
benchmarking
Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx

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Assessment criteria and
benchmarking
Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx

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Assessment criteria and
benchmarking
Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx

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Assessment Criteria and
benchmarking
• Assessment Criteria and benchmarking
• https://loop.wwf.org.hk/Label_Award_Scheme.aspx
Average scores

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Mutual recognition & credit transfer with
other socio-environmental award schemes
Awardees of HKAEE environmental labels will
receive 2.5 credits in the LOOP labelling verification
Verification of Carbon Reduction Certificate and LOOP
labelling scheme can take place in one single audit process
by the same qualified service provider.
HKCSS Caring Company Scheme recognized LOOP
companies as fulfilling the criteria in Caring for the
Environment adjudication.

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Mutual Recognition with HKAEE
Local Schemes Benefits
Low-carbon Office
Operation Programme
(LOOP)
Applicable to the awardees of HKAEE - Servicing and
Trading Sector for non-SMEs, Servicing Industry Sector for
SMEs and Trading Sector for SMEs :
•Awardee of Gold, Silver and Bronze will receive 5 points and
awardee of Certificate of Merit will receive 2.5 points in LOOP
labeling verification.
Awardees of the Wastewi$e Certificate and Energywi$e
Certificate will receive 2.5 points in the LOOP labelling
verification (Maximum credits gained in LOOP verification are 5
points or 5% of total credits).
Awardees of Type 2 – Office-based organisations / operational
units within Hong Kong of the Carbon Reduction
Certificate will be recognised as having fulfilled the major
requirement on LOOP labelling verification 8.
• http://www.hkaee.gov.hk/english/background/benefits/benefits.html#hkaee

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Caring Company Application


35. 35
Caring Company Application


36. 36
Reference
2014 LOOP
Verification Results
Highlights
Solutions for a living planet

37. 37
LOOP results highlights

38. 38
LOOP results highlights

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Use of LOOP label
Marketing
Collateral
Sustainability
Report /
Annual Report
Business Card
Website
An Identity Guidelines will be distributed to
LOOP Label awardees for reference.
Companies should send the artwork of any
materials where the LOOP logo is applied to
loop@wwf.org.hk for approval
Email footer /
signature
LOOP label should only appear on “soft” media such as
stationery, forms and marketing collaterals.

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Thank you
wwf.org.hk/loop
Solutions for a living planet

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