Good quality business transcription can be ensured only by taking care to avoid some common mistakes in the pre-transcription stage.

1. www.legaltranscriptionservice.com (800) 670 2809
Common Issues to Avoid While Managing
Quality Business Transcription Services
Good quality business transcription can be ensured only by taking care
to avoid some common mistakes in the pre-transcription stage.
MOS Legal Transcription Company
8596 E. 101st Street, Suite H
Tulsa, OK 74133

2. www.legaltranscriptionservice.com (800) 670 2809
Every business organization needs to maintain detailed records of its communications,
meetings, seminars and other events. Transcription, the process of converting audio or
video recordings of such events into text format, can be either done in house or
outsourced to an experienced business transcription service company. Keen listening
skills and proper attention to details are necessary to ensure accurate and timely
documentation. However, some common mistakes can ruin the transcript. Here are
some examples:
 Use of low quality equipment
Many businesses such as academic, legal, medical, and finance involve difficult
terminologies that are confusing or difficult to comprehend. If low quality
equipment is used to record discussions, meetings, seminars and other events,
these terminologies cannot be captured correctly. This can lead to poor
transcription of the video or audio recording.
 Ignoring sound check
Ignoring sound check is another mistake to avoid. For instance, not pressing the
record button or not doing a check of the audio levels before recording can lead
to an inaudible recording which even an experienced transcriptionist would be
unable to transcribe.
 Lack of clear instructions
Not providing clear instruction about transcription like copy editing or proof
reading can affect the transcription process. Having a clear idea about the how
the final document look like and providing instructions based on your specific
requirement is crucial to obtain accurate transcripts.
 Not providing supporting documentation
Complex and difficult audio recording requires supporting documentation at the
time of transcription in order to clarify unfamiliar words or phrases. Not providing
such documentation can cause unnecessary delays and errors in transcription.
 Setting unrealistic delivery deadlines
Providing files that lack clarity and setting a tight deadline for the project is a bad
practice. Ensure that you supply good quality audio or video recordings with
sufficient supporting documents to ensure accurate transcription in fast
turnaround time. The deadline for a transcription project depends on the quality
of the recording.
 Considering only the cost of transcription
Organizations that have tight budgets can make the mistake of considering only
cost when they outsource business transcription. This can lead to poor quality
output. There are affordable transcription service companies that have stringent

3. www.legaltranscriptionservice.com (800) 670 2809
quality control measures in place to ensure error-free final transcripts. So do
some research to find the right service provider.
Outsourcing business transcription to a dedicated service provider would ensure high
quality transcripts, but remember that what you get depends, among other things, upon
what you give.