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How to copy a file path
The difference between a file path and file link
Security/permissions management and ‘gotchas’
Simon Rawson
© PowerMark Solutions –February 2023
simon@powermark.net.au +61 430 986 682 LinkedIn: https://www.linkedin.com/in/simonrawson/
OFFICIAL
• A file path to a file or folder is different from a link or a sharing link
• Links are persistent…renaming a file or folder changes the file path
• Links and sharing links are security aware…
• …and shared links can be revoked
• While you can manage individual documents easily (-ish), there is no
easy way to bulk manage sharing links…
• …but, you can write reports and execute actions using CSOM
PowerShell script, which is a basic SharePoint developer skill
Key Points
OFFICIAL
Key Points (refer to YouTube for demo)
…copies a persistent content link
…copies a content path
OFFICIAL
• Let’s have a look at the format of a content link and what those funny
URL codes mean
https://microz.sharepoint.com/:f:/r/sites/PowerMarkDemo/Projects/Ad
min%20Training?csf=1&web=1&e=8ElpXD
• csf=1 means sharing with people with existing access – legacy code!
• e=8ElpXD (or d=) is a unique hash code which ensures a link
continues to work if a file is moved
Key Points
OFFICIAL
• Best practice is to avoid default item level permissions, and in particular
change link defaults to read-only from edit rights…refer to Manage
sharing settings for SharePoint and OneDrive in Microsoft 365
• The sharing settings page also explains different security levels and
turning on/off external file sharing
• See next page to understand the meaning of URL link format
• Beware…after your library reaches 100,000 items, item level permissions
only are permitted
• There is a limit of 50,000 unique permissions (known as security scopes),
but performance can degrade after 5,000 unique permissions…refer to
StackExchange for a further discussion
Key Points
OFFICIAL
simon@powermark.net.au
+61 430 986 682
LinkedIn: https://www.linkedin.com/in/simonrawson/
Contact me for questions or professional
guidance on M365 strategies, solution &
information architecture, training, information
and knowledge management

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SharePoint File and Sharing Links.pptx

  • 1. How to copy a file path The difference between a file path and file link Security/permissions management and ‘gotchas’ Simon Rawson © PowerMark Solutions –February 2023 simon@powermark.net.au +61 430 986 682 LinkedIn: https://www.linkedin.com/in/simonrawson/
  • 2. OFFICIAL • A file path to a file or folder is different from a link or a sharing link • Links are persistent…renaming a file or folder changes the file path • Links and sharing links are security aware… • …and shared links can be revoked • While you can manage individual documents easily (-ish), there is no easy way to bulk manage sharing links… • …but, you can write reports and execute actions using CSOM PowerShell script, which is a basic SharePoint developer skill Key Points
  • 3. OFFICIAL Key Points (refer to YouTube for demo) …copies a persistent content link …copies a content path
  • 4. OFFICIAL • Let’s have a look at the format of a content link and what those funny URL codes mean https://microz.sharepoint.com/:f:/r/sites/PowerMarkDemo/Projects/Ad min%20Training?csf=1&web=1&e=8ElpXD • csf=1 means sharing with people with existing access – legacy code! • e=8ElpXD (or d=) is a unique hash code which ensures a link continues to work if a file is moved Key Points
  • 5. OFFICIAL • Best practice is to avoid default item level permissions, and in particular change link defaults to read-only from edit rights…refer to Manage sharing settings for SharePoint and OneDrive in Microsoft 365 • The sharing settings page also explains different security levels and turning on/off external file sharing • See next page to understand the meaning of URL link format • Beware…after your library reaches 100,000 items, item level permissions only are permitted • There is a limit of 50,000 unique permissions (known as security scopes), but performance can degrade after 5,000 unique permissions…refer to StackExchange for a further discussion Key Points
  • 6. OFFICIAL simon@powermark.net.au +61 430 986 682 LinkedIn: https://www.linkedin.com/in/simonrawson/ Contact me for questions or professional guidance on M365 strategies, solution & information architecture, training, information and knowledge management