Using Google Apps Google Docs and Google Calendar
Types of Google Documents <ul><li>Google Document: </li></ul><ul><li>  </li></ul><ul><ul><li>Word Processor </li></ul></ul...
Types of Google Docs, cont. <ul><li>Presentation: </li></ul><ul><ul><li>Powerpoint </li></ul></ul><ul><ul><li>Can upload P...
Creating a Google Document <ul><ul><li>Log into Google Docs </li></ul></ul><ul><ul><li>Click on New.... in the drop-down m...
Sharing a Google Document <ul><ul><li>Create the document and save it. </li></ul></ul><ul><ul><li>Click on the Share optio...
Publishing a document <ul><li>Note:  Only presentations, forms, and spreadsheets can be published.... </li></ul><ul><ul><l...
Creating a Google Calendar <ul><ul><li>Open Google Calendar </li></ul></ul><ul><ul><li>In the My Calendars box on the left...
Creating  A Calendar Event <ul><ul><li>Click on the day you would like to add the event. </li></ul></ul><ul><ul><li>A pop ...
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Using Google Apps

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Using Google Apps

  1. 1. Using Google Apps Google Docs and Google Calendar
  2. 2. Types of Google Documents <ul><li>Google Document: </li></ul><ul><li>  </li></ul><ul><ul><li>Word Processor </li></ul></ul><ul><ul><li>Can be shared and edited by other users </li></ul></ul><ul><ul><li>Can upload Word, RTF, and Text documents </li></ul></ul><ul><ul><li>Does not support Office 2007 formats </li></ul></ul><ul><ul><li>Can be downloaded in Word, RTF, PDF, and Text formats </li></ul></ul><ul><ul><li>Maintains a document history of revisions </li></ul></ul><ul><li>Google Spreadsheet </li></ul><ul><ul><li>Spreadsheet </li></ul></ul><ul><ul><li>Can be shared and edited by other users </li></ul></ul><ul><ul><li>Maintains revision history </li></ul></ul><ul><ul><li>Does not support Office 2007 documents </li></ul></ul><ul><ul><li>Spreadsheets can be published as independent websites or posted on blogs. </li></ul></ul>
  3. 3. Types of Google Docs, cont. <ul><li>Presentation: </li></ul><ul><ul><li>Powerpoint </li></ul></ul><ul><ul><li>Can upload Power point slides or presentations </li></ul></ul><ul><ul><li>Presentations can be embedded in websites or published independently </li></ul></ul><ul><li>Google Forms: </li></ul><ul><ul><li>Survey tool </li></ul></ul><ul><ul><li>Interfaces with Spreadsheets </li></ul></ul><ul><ul><li>Allows the user to create  a questionnaire that can be emailed to respondents or embedded in a website. </li></ul></ul><ul><ul><li>Responses are automatically published into a linked spreadsheet </li></ul></ul>
  4. 4. Creating a Google Document <ul><ul><li>Log into Google Docs </li></ul></ul><ul><ul><li>Click on New.... in the drop-down menu </li></ul></ul><ul><ul><li>Select the type of document you would like to create </li></ul></ul><ul><ul><li>Begin typing or formatting the document </li></ul></ul><ul><ul><li>Use the File options to save, import a document, print the document, or export the document in a different format. </li></ul></ul>
  5. 5. Sharing a Google Document <ul><ul><li>Create the document and save it. </li></ul></ul><ul><ul><li>Click on the Share option in the top right corner. </li></ul></ul><ul><ul><li>  Decide how you want to share the document: </li></ul></ul><ul><ul><ul><li>Collaborators - users can edit and change the document </li></ul></ul></ul><ul><ul><ul><li>Viewers - users can see the document, but not change it </li></ul></ul></ul><ul><ul><li>Add users by entering their email addresses (Note:  you can use ISU emails or any other type of email address...) </li></ul></ul><ul><ul><li>Modify permissions (if necessary) </li></ul></ul><ul><ul><ul><li>Collaborators may invite - your invitees can share the invitation or add other users </li></ul></ul></ul><ul><ul><ul><li>The invitation can be used by anyone- allows others to forward the invitation... </li></ul></ul></ul>
  6. 6. Publishing a document <ul><li>Note:  Only presentations, forms, and spreadsheets can be published.... </li></ul><ul><ul><li>Create the document </li></ul></ul><ul><ul><li>Click on the Share button.  Select the publish option. </li></ul></ul><ul><ul><li>Select the URL link.  This is the address of the document. </li></ul></ul><ul><ul><li>Share this link as necessary. </li></ul></ul><ul><ul><li>Note:  Content on the website will be updated if changes are made to the master document.  There is no need to &quot;republish&quot; the document </li></ul></ul>
  7. 7. Creating a Google Calendar <ul><ul><li>Open Google Calendar </li></ul></ul><ul><ul><li>In the My Calendars box on the left hand side, select Create. </li></ul></ul><ul><ul><li>Insert a name for your calendar.  You can also add a description of the calendar, even add a location of where events will occur. </li></ul></ul><ul><ul><li>Select the time zone for the calendar. </li></ul></ul><ul><ul><li>Select whether to make the calendar public.  (I would advise against this...) </li></ul></ul><ul><ul><li>Select how to share the calendar.  Input an email (ISU or others...).  Decide what kinds of permissions you want to give to each user of the calendar. </li></ul></ul><ul><ul><li>Click on the Create Calendar button. </li></ul></ul>
  8. 8. Creating  A Calendar Event <ul><ul><li>Click on the day you would like to add the event. </li></ul></ul><ul><ul><li>A pop up window will open with basic options for the event.  if you need more detail, click on the Edit Event Details option. </li></ul></ul><ul><ul><li>Here, you can title the event, explain what the event is, outline where the event will be held, and enter more details about when the event will occur. </li></ul></ul><ul><ul><li>The Repeat option allows you to set up a recurring event </li></ul></ul><ul><ul><li>The Options area allows you to determine what information would be shared about the event. </li></ul></ul><ul><ul><li>The Guest option will send email reminders to other invitees with appropriate details about the event. </li></ul></ul>

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