Ukrainian MOD Reforms Office presentation

1. Reforms Project Office
REFORMS
LAUNCHED

2. #NoOneButUs
Public
procurement
system:
corrupt
System of food
supply and material
support:
destroyed
Medical support:
has not changed
since the Soviet-
times
State-owned enter-
prises:
either not working,
or unprofitable
Goal – to implement system reforms in the economic sector of
the Armed Forces of Ukraine

3. A consultative-advisory body set up
by a special decree of the Minister of
Defence in August 2015
Working in four areas
Team of 30+ professionals
#MakingChanges
Reforms Project Office of the
Ministry of Defence of Ukraine
We are supported by: Agreement on cooperation:

4. Introduction of a healthcare in-
formation system in the Armed
Forces of Ukraine
Introduction of an automated
system of medical stock
inventory
Optimization of the system of
medical evacuation support
of the Armed Forces of Ukraine
Electronic procurement
system
Reform of the system of
food supplies and nutrition in
the Armed Forces of Ukraine
Automation of the inventory of
needs and supplies in the field
of material support of the Armed
Forces of Ukraine
Reform of the fuel supply system
in the Armed Forces of Ukraine
Reform of the norms and
standards of material supply of
the Armed Forces of Ukraine
and other military groups
Center for Development and
Monitoring of Material Support
of the Armed Forces of Ukraine
Reform of the management in
the state-owned enterprises
of the Ministry of Defence
of Ukraine
#ReformsInMD
REFORM OF THE PROCUREMENT
SYSTEM
IMPLEMENTED:
REFORM OF MATERIAL SUPPORT
OF THE ARMED FORCES
OF UKRAINE
HEALTHCARE REFORM IN THE
ARMED FORCES OF UKRAINE OTHER PROJECTS
Reorganization of the public
procurement system in the
Ministry of Defence of Ukraine
ESTABLISHED:
PLANNED:
IN PROGRESS:
IN PROGRESS: IN PROGRESS:

5. Reforms strategy
Concept Pilot project System level
identifying a problem/need
developing a target model
of the project
developing and approving
technical specifications
carrying out
an experiment
proving the benefits
of the reform
implementation
decision to scale
the project on the entire
system
implementing the changes
in all military units

6. REFORM OF THE
PROCUREMENT SYSTEM

7. The Ministry of Defence uses electronic bidding
for the after-threshold procurement
more than 200 million UAH has been saved so far
the procedure of selecting a supplier has been improved
The Ministry of Defence is so far the only ministry in Ukraine
using electronic procurement in ‘the negotiating procedure’
Next stage of the reform:
reorganization of the State Procurement
Department
Done:
Reform of the procurement system of the
Ministry of Defence of Ukraine
The goal of the project:
to create an electronic procurement system of the Ministry
of Defence of Ukraine
BEFORE:
procurement
process was micromanaged
electronic
bidding system
AFTER:
corruption electronic
document flow
issues with
specific procedures
website of the State
Procurement Department

8. REFORM OF THE MATERIAL SUPPLY
SYSTEM OF THE ARMED FORCES OF
UKRAINE

9. The goal of the project:
to introduce new norms and standards of material supply of
the Armed Forces of Ukraine set up the Center for Development and Monitoring of Material
Support of the Armed Forces of Ukraine
developed the Integrated Combat Equipment of the Armed Forces
of Ukraine, approved it for all branches of troops
designed universal camouflage pattern “Varan of the Armed Forces
of Ukraine”
introduced new norms for more than 70 items of the uniform
introduced 26 new technical arrangements
adopted about 30 NATO STANAG standards of material supply
as departmental standards of the Armed Forces of Ukraine
Reform of norms and standards of material supply
of the Armed Forces of Ukraine and other military groups
Next stage of the reform:
getting the Center for Development and Monitoring
of Material Support of the Armed Forces of Ukraine up
and running
Done:
BEFORE:
material supply
at the level of 1960s
matching the up-to-date
NATO standards
AFTER:
poor quality of uniform
and equipment
new standards
and quality control

10. Automation of the inventory of needs and supplies
in the field of material support of the Armed Forces of Ukraine
to improve the system of movement and monitoring
of the commodity stocks and supplies of the Armed Forces
of Ukraine
OLD NORMS
5-20 days
NEW NORMS
satisfaction
of the need
getting information
about the residual stock
reducing the acceptable
amount of residual stock
2-10 days
10-15
minutes
once
a quarter
10 %
to set up
at an experimental value
adapted SAP software system to the needs of military units
with regards to material supply requirements
determined the IT infrastructure of the project, including
information security requirements
converted data on personnel and dispensing of military uni-
forms and gear in 2014-15 into an electronic form
prepared a communication network necessary for operation
of the system
unified the coding of certain nomenclature in line with NATO
standards
20 10
Next steps:
to equip work stations with the necessary machinery
to train the end users
to implement operational testing
Done:
The goal of the project:

11. Reform of the system of food supplies
and nutrition in the Armed Forces of Ukraine
to improve the quality of nutrition
EXISTING NORMS
developed back in the 1960s
32 products
NEW NORMS
general
military norm
menu
248 products
4 variants of menu
buffet table including
salads, fruit, hot drinks
650 grams of bread and flour
products
600 grams of potatoes a day
no fermented milk products
carried out an experiment on the basis of three
military units
introduced an “Electronic depot” system and
an electronic manning card of a soldier
developed new field rations
to scale the project on another ten military units
to carry out an experiment with field feeding support
to adopt the system of contract production
Next steps:
Done:
The goal of the project:

12. installed POL monitoring equipment in the experimental
military unit to test and collect data
called an open bidding for the procurement of metering
equipment
Reform of the fuel supply system in the
Armed Forces of Ukraine
to make the use and supply of petroleum, oil, and lubricants
(POL) in the Armed Forces of Ukraine more effective
Next steps:
to purchase monitoring equipment
to analyze the results of the experiment
to initiate an experiment with color labeling
to develop recommendations as to the changes
in the logistics system
ineffective transportation
increasing mileage
fraud and corruption
in the area of fuel supply
transition to centralized supply
clusterization
route planning
monitoring equipment
installation
color labeling
Done:
BEFORE: EXPECTED IMPROVEMENTS:
The goal of the project:

13. HEALTHCARE REFORM
IN THE ARMED FORCES
OF UKRAINE

14. prepared and carried out preliminary testing;
implemented pilot projects in three units; prepared
an act and a protocol of preliminary testing
Kyiv City Hospital, Mariupol Emergency Hospital, and
Zaporizhzhia Medical Hospital have been connected
to the system
Introduction of the healthcare information
system in the Armed Forces of Ukraine
to develop an integrated healthcare information system (HIS)
for the Ministry of Defence of Ukraine
to provide access to the medical records of the wounded before
hospitalization
BEFORE:
EXPECTED IMPROVEMENTS:
Implementation of the integrated healthcare information system
all documents
in a paper form
full-fledged cooperation
between all healthcare
establishments
integration with
the existing
systems
automation of
medical protocols
information
in real time
problems with
preparation
and legalization
of documentation
incomplete
information
for the medical
staff
no information
provided in the
real-time mode
lack of live data to
make decisions
Next steps:
preliminary testing
extending the functionality
20 healthcare establishments in the ATO to be covered by
May 2016
Done:
The goals of the project:

15. Planned:
to implement specialized software in the units
experimental use
to scale the software on the entire network of medical
supply of the Armed Forces of Ukraine
Introduction of an automated system
of medical stock inventory
The goal of the project:
In progress:
diagnostics of units
development of technical
specifications
order on preliminary testing
programs of preliminary testing
Prototype demonstration
lack of an integral information
space
lack of live data on
the movement of medical
supplies
ineffective time criteria
non-optimized processes
of inventory and planning
duplication of processes
an integral information system
with access rights distributed
in accordance with the authorities
one-time input of information
access to live data on logistics
supplies and processes
timely planning
flexible reporting
to create a comprehensive information system of medical
stock inventory and logistics
BEFORE: AFTER:

16. developed draft schemes on the basis of NATO STANAG 2228
evacuation measures in the system of medical evacuation support
of the Armed Forces of Ukraine
relocation of the wounded on the battlefield
designed a field book of the wounded and a standard request for
evacuation
Optimizing the system of medical evacuation
support of the Armed Forces of Ukraine
to systemically reorganize the processes of medical
evacuation support
Next steps:
to test new schemes and evacuation procedures
to test the special communication system
The goal of the project:
Done:
BEFORE: AFTER:
outdated medical
equipment
lack of qualification
of primary medical staff
ineffective documents
on medical support
changing norms, documentation,
and standards
training of medical staff in line
with the new system of medical
evacuation support
up-to-date material and technical
supply of the medical service

17. OTHER
PROJECTS

18. established the Council of the Ministry of Defence of
Ukraine in charge of supervision over the group “Militaryas-
setmanagement” (“Viyskessetmenedzhment”, VAM) and
state-owned enterprises
developed new versions of the statutes of the VAM group
and state-owned enterprises
all state-owned enterprises of the Ministry of Defence
of Ukraine are subordinate to the VAM group
Reform of the management in the state-owned enterprises
of the Ministry of Defence of Ukraine
to improve the state-owned enterprises management and
make them more effective and transparent
Next stages:
to have the Ministry of Defence of Ukraine sanction
the activity of the VAM group and state-owned enterprises
and to hold their state registration
to develop an organizational structure of the Group
to develop a strategy of development of the state-owned
enterprises of the Ministry of Defence of Ukraine in line
with the Military Doctrine
Done:
BEFORE: AFTER:
The goal of the project:

19. SYSTEM CHANGES
ARE UNDERWAY

20. The Logistics Doctrine shall determine
the plan of developing a new compre-
hensive system of logistics in line with
the standards of the leading countries
Logistics Doctrine
to develop a system of logistics in the Armed Forces of Ukraine
in line with the NATO standards
Development of a clear-cut hierarchy
of guideline documents to determine
the priorities of the logistics system
priorities and principles
operating activities
activity in the functional
areas
activity of specific
subdivisions
The goal of the project:

21. TO BE CONTINUED