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  1. 1. Enhancing CDROM Search Results with IISc Library’s Journals Holding Data (Access Presentation) Project Report submitted in partial fulfillment of the requirements for theTraining programme in Information Technology Applications to Library and Information Services By T.S. PRASANNA NATIONAL CENTRE FOR SCIENCE INFORMATION INDIAN INSTITUTE OF SCIENCE BANGALORE 560 012. APRIL 2001
  2. 2. CERTIFICATE This is to certify that the project work “PROGRAM TOPOST-PROCESS THE CDROM DATABASE RECORDS TO INDICATETHE JOURNAL AVAILABILITY IN J R D TATA MEMORIAL LIBRARY”is a bonafide record of work done by Mr. T.S. Prasannaunder my guidance in partial fulfillment of the requirementsfor the training programme in Information TechnologyApplications to Library and Information Services. Ms K Thulasi Scientific Staff, National Centre for Science Information, Indian Institute Of Science
  3. 3. DECLARATION I hereby declare that this project report on, “Program to Post-Process theCDROM databases records to indicate the journal availability in J R D TataMemorial Library, Indian Institute of Science”, which is being submitted in partialfulfillment of the Tr a i n i n g P r o g r a m m e i n I n f o r m a t i o n T e c h n o l o g yA p p l i c a t i o n s t o L i b r a r y a n d I n f o r m a t i o n S e r v i c e s , is the result ofthe work carried out by me, under the guidance of Ms K Thulasi, Scientific Staff ofNational Centre for Science Information, Indian Institute of Science. I further submit that this project work has not been submitted to the NCSI beforeor for any other purpose. (T.S. Prasanna)
  4. 4. ACKNOWLEDGEMENTS I take immense pleasure in thanking Prof. A G Menon, Chairman, andDr. T B Rajasekar, our beloved Associate Chairman for having permitted metocarry out this project work. I wish to express my deep sense of gratitude to my Internal Guide, Ms. KThulasi, Scientific Staff, National Centre for Science Information,Indian Institute of Science for her able guidance and useful suggestions,which helped me in completing the project work, in time. Needless to mention that Mr.Filber Minj, Scientific Officer, who had beena source of inspiration and for his timely guidance in the conduct of our projectwork. I would also like to thank Mr. Manu Rajan, Ms. K T Anuradha and MrFrancis Jayakanth of National Centre for Science Information for all theirvaluable assistance in the project work. Words are inadequate in offering my thanks to the Project Trainees andProject Assisatants, NCSI for their encouragement and cooperation in carryingout the project work. Finally, yet importantly, I would like to express my heartfelt thanks to mybeloved parents for their blessings, my friends/classmates for their help andwishes for the successful completion of this project. T.S. Prasanna
  5. 5. 1. INTRODUCTION 1.1INTRODUCTION If knowledge implies power, then its basic ingradient- information is avital source of power. Scientific and technical information plays animportant role in the development of nations. The proliferation of researchand development programmes has resulted in an enormous output of thescientific proceedings, etc that is growing exponentially. Added to this, thereis a growing user population, making greater demands for information andincreasing cost of materials and services.Challenge and Response: In the above context, information handling and transfer havebecome extremely complex. The conventional techniques of bibliographiccontrol have been put to severe strain in recent years, to cope up with thiscomplex problem. Efforts to meet the challenge caused by the informationexplosion and to make the available relevant information to the user in timeand in an economic manner have led to the evolutions of newer techniquesin processing and storing of information for quick and efficient retrieval.Information services: Information service has been defined as a service provided by, or for, any Information centre which draw attention to information possessed in its centre in anticipation of demand; this is done by preparing and circulating newsheets, literature surveys, reading lists, abstracts, particulars of articles in current periodicals, etc which it is anticipated will be of potential interests of the users of the service. The factors that mainly diminish the usefulness of the generalinformation services to the users of a library are the time lag and scatteredinformation. In view of this, libraries scan through the reading materialsreceived by them and issue their own local documentation lists to meet theneed of their clientele. These are in the form of a) Simple Documentation
  6. 6. lists b) Abstracts c) Indexing documentation lists d) Document DeliveryServices. Other types of services will include document procurement, eitherby purchase or by Inter Library Loan and translation and reprographicservice. So, to meet the needs of user community it has become importantfunction of the any library to do the document delivery service (DDS). 1.2 NATIONAL CENTRE FOR SCIENCE INFORMATION NCSI is a UGC Inter-University Centre for Science Information,functioning as a constituent of the Indian Institute of Science. It hasbeen the mandate to act as a national level information facility forresearchers in Indian Universities and colleges in the areas of Scienceand Engineering. The centre was started in 1983, under thechairmanship of Prof. V Rajaraman and has today developed into apremier information centre, providing a variety of computer-basedinformation services.Catalyst for Quality research: Information services provided by the Centre was designed toreduce the time for gathering information and assimilation ofinformation by the scientists and also aid immensely in directing theirefforts towards quality research.Resource Base: NCSI has adapted information technology for harnessing S & Tinformation. Our technology base includes networked PCs andworkstations, CD-ROM workstations, a 28 CDROM server, Internetand online database connectivity, Web and E-mail servers, scanningand CD recording facilities. The information services provided by the centre are derived fromits electronic library of key international level bibliographic, full textand factual databases on CDROM covering major areas of Science andEngineering.
  7. 7. Information Services: Major function of NCSI is to help researchers in gaining accessto results of research work conducted world wide, related to his/herfield of specialization. Towards this end, the centre has developed avariety of information services.Database search services: Under database search services, the centre provides bothcurrent and retrospective information services. Current informationservices provide latest information in specific areas of science andtechnology. These are profile based and operate on yearlysubscription . Current Awareness Service(CAS) and Contents OfPeriodicals in Science and Technology(COPSAT) are two key servicesunder this category. Retrospective services support on-demand,comprehensive database searches for specific period. CD-ROM searchservice(CDRS), Online Search Service (OSS) and Factual Data SearchService (FDSS) are three retrospective information services providedby NCSI.Document Delivery Service: Database search services of the Centre have succeeded increating more demand for full text of research papers, while thedocument supply facilities within the country have worsened due todrastic cuts in subscription of periodicals by libraries. The DDS of thecentre helps the researchers with the daunting task of finding full textpapers. NCSI has international tie-ups with BLDSC, K., NLA,Australia and KR Sourceone, USA to supplement the IISc librarycollection.Network Information Services: A networked environment offers an unique opportunity ofserving research information to the end users right at his/her desktopcomputer. NCSI has taken cognizance of the emerging national andglobal network infrastructure and integrate its information servicesinto the overall networked environment. Network Information services
  8. 8. of the centre include: E-mail based services, Internet SearchServices(ISS), Infowatch, LIS-Forum. The excellent campus intranetexisting in IISc is used by NCSI to offer network access to its CD-ROMdatabases. Recently, the centre introduced three existing profile-based services, delivered to individual through E-Mail. ElectronicTable of Contents(ETOC) delivers content pages of journals selected bythe researcher every week. Citation Alert Services delivers citingpaper and source paper data to individual faculty, pertaining to theirresearch publications. Hot Papers in Science(HPIS) delivers highlycited research publications during the recent most two-year period, tothe faculty based on the topics identified by them.Projects: The centre has been able to attract a modest number ofconsultancies and sponsored R & D Projects thanks to the enterpriseand infrastructure facilities developed over the years. These projectshave helped in further sharpening of their technical competence andto develop new techniques, tools and innovative products andsolutions. The Centre’s staff have also been called upon to serve onvarious national level committees set up by agencies like the UGC,MHRD, planning Commission dealing with the formulation of plansand policies, curriculum development, etc in the area of informationscience and technology. 1.3 J R D TATA MEMORIAL LIBRARY The Library of the Indian Institute of Science(IISc) Bangalore,was established in 1911 and it is one of the first three departmentsstarted in the Institute. It is regarded as one of the best scientific andtechnical libraries in India. Apart from the main library it hasdepartmental libraries also. In 1995 the library was renamed as “ J RD Tata Memorial Library”.
  9. 9. The primary mission of the library is to support the educationaland research programmes by providing physical and intellectualaccess to information, consistent with the present and the anticipatededucational and research functions of the institute. The secondarymission is to serve as a resource centre for the scholars and scientificcommunity of the country. The collection of the library includesbooks, journals, reports, standards and patents is regarded as the oneof the richest collections in the country. The annual budget of thelibrary is about 6.5 crores of which subscription receives over 1557periodical titles of which 1229 are subscribed while the remainingtitles are as gratis and on exchange basis. The total holdings of thelibrary exceeds 4,11,676 documents. The library offers services such as Reference Services, Referralservices, User Guidance services, Circulation service including InterLibrary Loan and Document Delivery Service, Book Bank Service,weekly display of Xerox copies of articles and books including Emaildistribution of these lists to users on the mailing list, Bibliographicsservice, Xerox service, etc. The library has been using the LIBSYS anIntegrated Library Management software package will all the modulesfor the library housekeeping operations. Further, the bibliographicinformation of books are also accessible through web (Co-operativeeffort of Library and NCSI). The library is participating in the Networking and resourcesharing activity in the city libraries through Bangalore LibraryNetwork(BALNET) and maintains a union catalogue of all periodicalpublications received in the city and union catalogue of books andfour major libraries in the city.Document Delivery Service at IISc Library: The library offer DDS ( material if it is with them) to thestudents and researchers from other research centres and universitieson special request. This service offered on cost basis without violatingthe copyright law.
  10. 10. 1.4 DOCUMENT DELIVERY SERVICE (DDS) Post-processing of online search results is a fact of life. Asearcher will routinely open a captured search session file in a wordprocessing application and edit it by removing false drops orduplicates, and deleting search statements, login and logout displays,cost information, headers and banners—in essence removing anythingdeemed irrelevant or unnecessary to the client.According to "Harrods - Librarians Glossary and Reference Book","Document Delivery Services" - hosts enable users to order copies ofmaterials retrieved by online searches, either by direct despatch ofitems by the host, or via an agent. Such document delivery servicesmay also be offered online to the users terminals, rather than inhard copy."Host" - a host makes available , on a commission or rental basis,access to any number of databases via his own computer. In general document delivery is simple. A citation is received by adocument delivery service—in which some cases is a citationfragment, incomplete and requiring immediate verification. Morecommonly the citation appears complete, and the best source of thedocument is then located by the search specialist, who either gives thecite to the person to retrieve and photocopy or directs the user toappropriate source. The terms “document delivery” and “online searching” areimprecise and becoming anachronistic. Still they broadly denotes twokinds of information retrieval that in practice overlaps sometimes.The searching between searching and document delivery – thoughconstantly evolving is real and receives less attention than it should. When online search results are provided to a patron or client inresponse to a request for information, it is naturally assumed that anybibliographic citations contained therein- as long as they are accurate—can be subsequently used to request physical copies of thedocuments they cite. If the client decides to tract down citation, the
  11. 11. request is channeled into a document delivery or ILL workflow – eithergoing back to the online searcher or directly to the library orcommercial document provider. Document Delivery Services are critical to libraries and areconcerned with the capability of a library to provide users with theitems they need when need arises. Capability measures andsatisfaction measures of library effectiveness are some of themeasures gaining increasing acceptable in evaluating a library.Capability measures the services as well as the collection of the libraryWhile the satisfaction measures tends to address delivery of servicesto fulfill the expressed demand. The capabilities of the library dependlargely as facility services, adjunct services and these influences thepositive change in the DDS including increase in satisfaction level ofusers or book availability factor if libraries adopt the state of artInformation Technology.
  12. 12. 1.5 OVERVIEW OF DATABASES AT NCSI1. CABCD: CABCD is published by CAB International, UK is anIntergovernmental organization registered with UN. It is aAgricultural bibliographical database available from 1973 and it isavailable in NCSI from 1996. CD-ROM publisher of this database isSilverPlatter, USA. It covers majority of agriculture, agronomy,biotechnology, dairy science, forestry, genetics, microbiology nutrition,parsitology and much more. Document types include journals,monographs, conferences, books, annual reports and other sources.It covers about 11,000 journals and an average of 1,60,000 newrecords per year. It provides free text index of all fields.2. BIOSIS: BIOSIS is also a bibliographical records of biological sciencepublished by Biological Abstracts Inc, USA. It includes primaryjournals of about 9000 and about 3,60,000 journals are covered inthis database. It is published in 1926 and is available in NCSI form1991 and it is published in CDROM by Silver Platter, USA. It coversAerospace biology, Agriculture, anatomy, biophysics, botany, cellbiology, zoology, clinical medicine, toxicology, and much more. Itprovides basic index of all fields and search software is SPIRS.3. MEDLINE: MEDLINE is a bibliographic records with abstracts of biomedicinesubject published by U S National Library of Medicine(NLM). It’s acombination of three print versions Index Medicus, Index to DentalLiterature, International Nursing Index. It is being published from1966 and it is available in NCSI from 1966 onwards. This databasecovers microbiology, nutrition, pharmacology, environmental health,chemicals and drugs of document types directories, addresses,
  13. 13. congresses, journals, reviews, etc. It covers about 4300 journals ofabout 4,00,000 records per year. Thesaurus is based on MeSH(Medical Subject Headings). SPIRS is the search software.4. CA on CD: Chemical Abstracts on CD is a bibliographic database in ChemicalSciences produced by American Chemical Society,USA. It is beingpublished from 1907 and is available in NCSI from 1987. Its printversion is Chemical Abstracts. It covers Biochemistry, organic-physical and inorganic chemistry, medicinal chemistry, biology andchemical engineering. Document types covered are scientific andtechnical literatures, patents, government reports, dissertation andbooks. It covers about 8000 scientific journals of 650,000 documentsand 150,000 patents. It provides Author, General Subject Index,Patent, Chemical Substance, keyword Index.5. Ei COMPENDEX: Compendex is an engineering database equivalent to print versionEngineering Index and Conference records from Engineering Meetingfile. It is published from 1970 and is available in NCSI from 1987.Engineering Information Inc,USA is publishing it and CDROMpublisher is Dialog, SilverPlatter. It covers Electrical Engineering,Computers and control, Mechanical chemical materials,Civil/Structural, Engineering Management and Applied Physics. Itcovers about 5000 international journals, conference proceedings,technical reports. Number of records are around 220,000. Inincludes author, word and phrase, classification heading, conferencesearch options,etc. Search software is Ondisc.
  14. 14. 6. MathSci: MathSci database is an electronic version of Mathematical Reviewsand Current Mathematical Publications, being published from 1940.It is available in NCSI from 1980. American Mathematical Society,USA is the producer of this database. Silverplatter is the CDROMpublisher. It covers mathematics, statistics and mathematicallyrelated research in statistics, computer science, physics, biology andother disciplines. It covers 1799 journals and collection of 67,000records. Mathematical Subject Classification is the Thesaurusavailable. SPIRS is the search software for MathSci database.7. INSPEC Ondisc : Inspec Ondisc is a bibliographic database of Science Abstracts inPhysics. It is first published in 1969 and is available in NCSI from1989. It is published quarterly by the Institution of ElectricalEngineers, UK. The document types of journals and conferenceproceedings from atomic and molecular physics, thermodynamics,Magnetism, Nuclear physics, acoustics, semiconductors, astronomy,astrophysics, etc. It covers about 4000 scientific and technicaljournals and 2000 conference publications. About 330,000 recordsper year are published. This database can be searched by usingHEADFAST/Hunter Software.
  15. 15. 2. PROBLEM AND METHODOLOGY2.1 STATEMENT OF THE PROBLEM : Post processing cdrom outputs to check whether a journal is avaialbel in the JRD Tata Memorial Library using C program. This study aims to postprocess the CD-ROM outputs given tothe users in order to check whether the journals covered in theiroutputs are available in the JRD Tata Memorial Library(IISc library)for providing the Document Delivery Service, using C program. Theprogram is written such that input data is from journals covered from7 major CD-ROM databases and journals covered by the IISc library.2.2 NEED FOR THE STUDY : For any Document Delivery Service it is necessary to checkwhether the source the user wants is available in their library orinformation centre. Therefore it was thought appropriate to do thework on post processing the outputs to check the availability ofjournals using C programming. Users availing the CDROM search service from NCSI, for gettingbibliographical information of articles covered in the database is theirarea of interest. On going through the abstract they get interested inthe full text of article. To identify whether a particular journal titlecovered in their outputs is available or not, they need to consultlibrary holdings list which is a time consuming process, particularlywhen the number of records are more. To help the user in reducingthis difficulty, this project has been undertaken. This willautomatically show the availability details of a particular journal forthose record which are retrieved from the CDROM output.
  16. 16. 6. REFERENCES1. Radhakrishnan S and T K S Iyengar. Technical Information Services for developing countries. ICSU/COSTED: Bangalore,1997.2. Kernighan, Brian W. and Dennis M Ritchie. The C Programming Language. Printice Hall of India : New Delhi,1992.3. PROJECT PRESENTATION