1. EMBA INVOICING SYSTEM
Epic Consulting

2. Agenda
 Villanova EMBA Overview
 Current System
 EMBA Wish List
 Objective
 Demo

3. Villanova EMBA Program
 Our client, the Villanova MBA program, cultivates
individuals to become successful business
leaders through a combination of several
resources and tools.
 Aside from the challenging curriculum, this
program offers one on one career coaching with
dedicated consultants and organizations.
 Coaches serve as mentors to students of the
EMBA program and are compensated for their
time spent helping these students.

4. Current System
 Manual Process
 Coaches submit paper form to
EMBA office each month for
approval
 Once accepted, RFPs are filled
out and sent to Procurement for
processing
 Data stored in Excel files
 Each month, EMBA updates
coaches’ hours in Excel files

5. EMBA Wish List
 Ability to Save & Print
Invoices
 Email Notifications
 Generate RFP
 Dashboards & Reports

6. Objective
 Create a Sales Force system which allows the
Villanova EMBA program to automate its
Request For Payment process
 Enable coaches to enter invoice data via Sales
Force
 Automated approval process
 Generate RFP

7. Demo
 Sales Force

8. Entity Relationship
Diagram
Invoice_Statement
Coach
PK Invoice_Number
PK Tax_ID#
FK1 Tax_ID#
Month Coach_Name
Total_Hours _Coached Street_Number
Invoice_Total Street_Name
Status City
State
Zip_Code
Phone_Number
Email_Address
Meeting
PK Meeting_Number
PK,FK2 Invoice_Number
Student
Meeting_Date
PK Student_Name
Student
Hours_Coached
Email_Address
Hourly_Rate
Phone_Number
Meeting_Total
FK1 Student_Name

9. Data Flow Diagram
Coach enters
invoice data and
Coach submits to EMBA for
approval; EMBA is
notified via email
EMBA reviews invoice,
EMBA
approves or rejects submission
Accepted Rejected
Approval Rejection
notification sent to notification sent to
coach and RFP is coach and invoice
automatically opened for
generated resubmission
Coach corrects
errors and
Coach
resubmits for
approval

10. System Context Diagram

11. User Systems Diagram

12. Thank You