1. COST CONTROL DEPARTMENT TRAINING SCHEDULE
Objectives
 -------- Hotel cost control Drive has been emphasized By The Management
 For an ultimate cost control system with a supporting Standard operating procedures ,
Inventory variances and analysis
 Minimise inventory variations , multi supplier purchasing system –to set up a minimum 3
supplier quotations , to minimize cash purchases,
 To ensure sustained supplies with a rate contract ,
 Proper stores stock system with stock order system ,
 Maintaining Par stocks , establish lead time ,
 Optimize inventory levels ,
 Coordinate with the executive chef on quality control in receiving material
 The objective would be to minimize cost s without compromising on quality, AND WORK ON
ESTABLISHED AUDIT NORMS
Thus the training would be thrust and practical on a Time based schedule for three months
The first Month November 2012
 Policy procedures notes, On the job training ,
 Manage the system-THE FB STOCK. HOTEL , GPOS AND THE ACCOUNTING SYSTEM,
 SYSNCHRONISATION OF THE REPORTING SYSTEM ,
 ESTABLISH THE FOOD AND BEVERAGE COST BOARD
 PASSING OF CONSUMPTION ENTRIES,
 End of the Month Stock take
2 nd Month December 2012
 ---Analysis of Purchase
 Analyse stock Variances,
 complete cost board –Laundry cost , power and Fuel costs, Guest supplies and Guest Amenities
3 rd Month January 2013
 Completion of on the Job Training
 Setting up of Responsibiltes
 Job Descriptions
 Rolling Out cost savings schemes,
 coordinating all cost journals by the end of the month and work on set up cost boards

2. Traning Therotical Training and on the Job Training
 FILING SYSTEM ,
 COMPUTRISED FB STOCK SYSTEM
 ENTIRE COST AND MANAGEMNET SYSTEM IN COMPUTER ENVIRONMENT
 PURCHASING INDENTS –
 DEPARTMENTAL COMMANDS
 –STORES INDENTS ,
 REQUISITIONS ,
 PURCHASE ORDER ,
 SRV –RECEIVING REPORT –ALL ON TQCM
 INVOICES OF VENDORS CHECKED WITH SRVS
 CASH PURCHASES SCRUTINY-TQCM
 SUPPLIER REVIEW AND MARKET SURVEYS ON PRODUCT QUALITY,AVAILABILITY AND PRICE
 SUPPLY CHAIN PROCESS –INTEGRATION OF SUPPLY CHAIN MANAGEMENT
 STORES-STOCK—DRY STORES , BEVERAGE, PERSIHABLES LEGUMES, DAIRY PRODUCTS,CHEMICAL
,STATIONERY AND PRINTING, COMPUTER SPARES,
 COMPUTER STOCK AND PHYSICAL STOCK—bin card system daily posted with SRVs and SRR
matched with computer stock –Very Important and Variance to be brought to the notice of the
management , A very important system technique total quality control Management--TQM
 PERIODIC BOOK STOCK AND PHYSICAL STOCK SYSTEM –TO UPDATE THE FB STOCK SYSTEM
WITH THE SRR AND SRVS AND ARRIVING AT RIGHT BOOK STOCK WITH ACTUAL PHYSICAL STOCK
VERIFICATIONS
 COST BOARD—ALL ,KOT ANALYSIS
 MENUS AND RECIPE –ingredient Costing –MENU RECIPE SYSNCHRONISATION ,SYSTEM
CUSTOMISATION
 SYNCHRONISATION OF COST BOARD EXPENSES THROUGH JOURNALS IN THE ACCOUNTING
SYSTEM
 MONTH END
 BREAKAGES,
 STORAGE
REPORTING SYSTEM
 PERIODICAL REVIEWS WITH THE FINANCE DEPT HEAD ON SUGGESTIONS FOR COST SAVINGS
VALUE ANALYSIS
 AS the Cost system are well defined any Digressions in the stock, -- variances,--- Thefts ,stealing ,
in default Of system procedures and Accounting parameters leading to serious audit queries
would lead the stock Management system for Review of a corrective Action
 The Cost Control JV GENERATION OPENING STOCK ---ADD PURCHASES ---LESS CONSUMPTION IS
EQUAL TO CLOSING STOCK with physical verifications
 1 Stock equations 1 ---Dr Stock –CR—Creditor -- Cash or Cheque Payments –ACTG TREATMENT

3.  2 Dr Consumption Expenses CR stock –ACTG ACCOUNTING TREATMENT
 Valuation of stock –
 Stock movement –FIFO
 Non Moving Items –Expired items are the key rules of Inventory Management
 The Above Equation Derivative is the ultimate accounting Goal of the cost management System
 Which is an imperative journal for finalization of Monthly
 And thereby Yearly accounts,
 It should always remembered that inventory analysis with out a MATCHED PHYSICAL COUNT is
not an Accurate PL nor an Accurate BS
MIS –On cost analysis with an adequate computer system set up with an ERP Reporting system
 Would enable Project identifications
 New product development apart from cost consolidations.