Success of an organization, financially, is largely dependent on how well the invoicing process is handled. Consistency in realizing revenue can be achieved by having an efficient and accurate invoicing system. This presentation puts forward the tips for effective invoicing for businesses. Invensis Technologies provides a wide range of Sales Invoice and Purchase Order Data Entry Outsourcing Services to help you streamline your organization’s finance processes. Your finance team will be equipped with all the tools necessary to organize information such as printed, handwritten and typewritten invoices in a professional manner by partnering with Invensis Technologies. (http://www.invensis.net). Invensis Technologies is an ISO certified and an expert Back Office BPO Services Company that provides customized Invoice / Purchase Order Data Processing Services for scanned invoice/purchase order, structured and unstructured documents, faxes, images, email attachments, data capture, indexing/extraction, data input into CMS database applications and many more for different business requirements. For more details please visit: http://www.invensis.net/data-entry/outsource-invoice-purchase-order-data-entry-services.php To find out more about our services and benefits of partnering with us, please contact us at sales{at}invensis{dot}net or you can call us from US +1(302)-261-9036 ; UK +44 203 411 0183 ; AUS +61 3 8820 5183 ; IND +91 80 41155233

2. Any business establishment, big or small,
has to ensure timely payments for prompt
delivery of its product or service.

3. The success of an organization
is largely dependent upon how
they streamline invoicing.

4. An efficient and accurate
invoicing system can accelerate
customer payments and
consequently streamline revenue
realization for businesses.

5. The following tips will help make
invoicing process seamless…

6. 1.Keep Accurate Records

7. Time management platforms
must be used to track business
activities and correlate with
invoice data to maintain accuracy.

8. 2.Prompt Dispatch of Invoice

9. Invoice should be generated by
the organization as soon as a
product or service is delivered.

10. 3.Clean and Consistent Format

11. Invoices must be simple to
understand with important
details clearly highlighted.

12. 4.Relevant Information

13. A good invoice should include all
pertinent information, such as:
Description of product or service
Order number
Total amount
Summary of the total payment
Due date
Payment options
Details of any discounts
Outstanding payment details
Delivery charges if any
Late payment charges
Details of the GST amount
Contact number for any queries

14. 5.Billing Schedule

15. Billing recurring invoices on the same
day every month can reduce the
chances of invoices being overlooked.

16. 6.Communicate Policies

17. Both buyer and seller must be aware of the
terms and conditions of the deal to prevent
unnecessary confusions and disputes.

18. 7.Client Knowledge

19. Knowledge about client’s billing preference
and payment mode can be helpful in avoiding
future disputes and increases chances of
being paid on time.

20. 8.Employ Digital Invoices

21. Digital invoices as well as printed
ones are efficient methods of
ensuring accurate billing records.

22. 9.Timely Reminders

23. Reminders of payment deadlines are
always appreciated as it ensures
timely payment.

24. 10.Multiple Payment Options

25. Details regarding multiple payment
options to clients should be mentioned
in the invoice.

26. 11.Human Touch

27. A ‘Thank You’ note or a call to the accounts
department before sending invoice can help
in faster payments.

28. 12.Charge Interest for
Late Payments

29. Send paper and digital mail reminding
late payments which details amount
due, interest rate and tracking number.

30. 13.Invoice Tracking

31. Proper updating of tax and financial
payments requires a foolproof system for
tracking invoices.

32. 14.Good Software

33. Efficient invoicing software must be
used to create professional invoices
containing all information.

34. 15.Effective Use of
Blank Space

35. Blank spaces on invoices
can be leveraged for
advertisements, updates or
to communicate any offers
to customers.

36. 16.Consider Outsourcing

37. Outsourcing invoice data entry to a
professional can ensure accuracy in task
completion within the specified turnaround
time.

38. Organizations can collect
payments in a timely manner
by establishing an efficient and
effective invoicing process.

39. Organizations will not only improve
business but also increase their
professional reputation.

40. Invensis provides seamless sales invoice and
purchase order data entry outsourcing
services for different business requirements

41. Invensis Provides Invoice/ Purchase
Order Data Entry Services for:
•Scanned Invoices / Purchase Orders
•Structured and Unstructured Documents
•Email Attachments
•Faxes
•Images
•Web Forms
•Credit and Debit Memos
•Data Capture, Indexing / Extraction, Validation and
Archiving
And Many More....

42. Invensis is an ISO 9001 and 27001
certified company and has served
200+ clients around the world.

43. To find out more about the services offered
and benefits of partnering with Invensis,
please contact us at sales@invensis.net