Turning Ideas Into Reality

1. Turning Ideas
Into Reality
Jason Gavina
13th LEADERSHIP SUMMIT FOR SUSTAINABLE DEVELOPMENT
JUNE 2017

2. PROJECT MANAGEMENT
Idea Reality Impact

3. Project Management Cycle
Plan
Do
Review

4. PLANNING STAGE
If you fail to plan, you plan to fail.

5. First, ASK yourself:
• Why do you want to do it?
• Do it for the right reasons.
• Is it aligned to your organizational goals?
• Is it aligned to our strengths?
• How will you measure your success?
• Are you the right people for the job?
• When shall you do it?
• Are you willing to sacrifice time and resources?

6. Begin with end in mind
•Vision: How will success look like?
•SMART Goals
•Milestones

7. Budget and Resources
Item Amount Type
(in-kind/cash)
Hotel / venue $ 5,000
Conference
kits
$ 2,000

8. Work structure
Project Head/
Chairman
Externals Participation
Publicity/
Press relations Logistics
Documentation
officers
Finance Marketing
Assistant Project
Head

9. Contingency.

10. IMPLEMENTATION STAGE

11. Communication & Monitoring
• The world of no reply.
• What will you do?
• What is the best approach?
THINK- email them
DO- call them
DECIDE- meet with them

12. Team Management
• Treat everyone differently.
• Piedays.
Group vs Team

13. Reality Check
• A long term project has ups and downs, and
things could get rough. How will you
continue to motivate yourself to work on
your project?

14. Delegation
• Don’t just give task, explain it.
• Clarify the deadline.
• Know the right person for the right task.

15. Be sexy!
• It’s your job to make them aware of your project, no
matter how amazing it is.
• Know your audience.
• Use the right channels (TV, radio, print, social media)

16. The Elevator pitch
30 seconds

17. EVALUATION

18. Remember:
• Thank you notes (personalized)
• Recognize your volunteers
• “Your team don’t stay involved because they love
meeting deadlines or reporting. They stay
involved because they feel that they are making a
difference, that they are valued, and that they are
getting something out of their hard work.”
• Notes of experience

19. Challenge for Changemakers
• Charity is dead. How can you become
sustainable?
• Instead of just doing an event, how will you
build a community?
• In an age where NGOs and foundations are
doing pretty much the same things, how can
you be more strategic in your work?

20. Q&A
jasongavina@gmail.com