Running head: PRESENTATION PROPOSAL FOR IMPLEMENTING ERP 1 PRESENTATION PROPOSAL FOR IMPLEMENTING ERP 11 Presentation Proposal for Implementing ERP Name of Student Affiliated Institution PRESENTATION PROPOSAL FOR IMPLEMENTING ERP INTRODUCTION The biggest challenge in every organization or industry is finding the right Enterprise Resource Planning System that will support the volume of data that they handle in day-today operation. The main objective of organization is to optimize profits and deliver the right content to clients with a great speed without any complication that are associated with ERP system that the organization is running. Data in outsized industries are frequently distributed through various home-based computer systems or personal computer. They are kept for different functions or an arranged part. Every business organizations or institution are struggling working so hard to streamline their business, meeting their targets adjusting to the current competitive world in terms of technology changes and challenges of implementing the same system. While there has been a lot done to fixing (Y2Y) viruses over a period of time at a high cost amounting $600 billion in the entire world. There is also a factor the comes in which is lack of proper integration in every industry, institution or organization which has become a persistent issue to be considered as barrier. With the introduction of E-business and the demand to clout numerous springs of data contained in the enterprise. ERP programs has appeared as the main or rather major region of interest for many businesses. Back-office enterprises programs have its pedigrees in the 1960s and 70s. WHAT IS ERP AND ITS VALUE IN THE ORGANIZATION An Enterprise Resource Planning system (ERP) is software design that expedites the movement of data amongst several functions in the organization. In addition to that, ERP enable data distribution across different platforms and geographical areas and institutional locations. With implementation of ERP in the institution decision-makers will be in a position to have an enterprise–wide understanding of the data they want in a timely, steadfast and constant mode. The main value of ERP in an organization is to provide the backbone for an enterprise-wide data system. At the center of this inventive program is a fundamental database or central database which pulls data from and distribute information into integrated bids that function on a conjoint computing podiums, in this case normalizing business procedures and information designations into an incorporated setting. With the presence of an ERP software or system in the organization, information demands to be entered only on one occasion. It runs the steadiness and prominence or openness through the total organization that uses the system. The main or rather primary val.

1. Running head: PRESENTATION PROPOSAL FOR
IMPLEMENTING ERP 1
PRESENTATION PROPOSAL FOR IMPLEMENTING ERP
11
Presentation Proposal for Implementing ERP
Name of Student
Affiliated Institution
PRESENTATION PROPOSAL FOR IMPLEMENTING ERP
INTRODUCTION
The biggest challenge in every organization or industry is
finding the right Enterprise Resource Planning System that will
support the volume of data that they handle in day-today
operation. The main objective of organization is to optimize
profits and deliver the right content to clients with a great speed
without any complication that are associated with ERP system
that the organization is running. Data in outsized industries are
frequently distributed through various home-based computer

2. systems or personal computer. They are kept for different
functions or an arranged part. Every business organizations or
institution are struggling working so hard to streamline their
business, meeting their targets adjusting to the current
competitive world in terms of technology changes and
challenges of implementing the same system.
While there has been a lot done to fixing (Y2Y) viruses over a
period of time at a high cost amounting $600 billion in the
entire world. There is also a factor the comes in which is lack of
proper integration in every industry, institution or organization
which has become a persistent issue to be considered as barrier.
With the introduction of E-business and the demand to clout
numerous springs of data contained in the enterprise. ERP
programs has appeared as the main or rather major region of
interest for many businesses. Back-office enterprises programs
have its pedigrees in the 1960s and 70s.
WHAT IS ERP AND ITS VALUE IN THE ORGANIZATION
An Enterprise Resource Planning system (ERP) is software
design that expedites the movement of data amongst several
functions in the organization. In addition to that, ERP enable
data distribution across different platforms and geographical
areas and institutional locations. With implementation of ERP
in the institution decision-makers will be in a position to have
an enterprise–wide understanding of the data they want in a
timely, steadfast and constant mode. The main value of ERP in
an organization is to provide the backbone for an enterprise-
wide data system. At the center of this inventive program is a
fundamental database or central database which pulls data from
and distribute information into integrated bids that function on
a conjoint computing podiums, in this case normalizing business
procedures and information designations into an incorporated
setting.
With the presence of an ERP software or system in the
organization, information demands to be entered only on one
occasion. It runs the steadiness and prominence or openness
through the total organization that uses the system. The main or

3. rather primary value of ERP is to easily have the right of entry
to a dependable and unified data. Also there is an issue of
eliminating redundancies in information and the validation of
procedures which are the outcome of extensive cost reserves.
PURPOSE OF ERP INTEGRATION
One of the strongly purpose of integrating a system is the access
of information. Information is by itself the backbone of profit
making in the organization. An organization that is in a position
to centralized their databases in a single platform or entity will
be in a good position to oversee their data easily. Integration
amongst occupational facilitates announcement and data
distribution, which in returns they gain in production and
swiftness.
GUIDELINES TO IMPLEMINTING AN ERP AND ITS
EVALUATION
There are various steps that should be followed when
implementing and evaluating an ERP system in every
institution. The purpose of these guidelines is to avoid
unnecessary mistakes and to minimize expenses, failure and
errors. Failure to adhering to these procedures might cost the
entire organization or industry a catastrophic failure and lose of
information that is already in the system. These factors or steps
include;
· The entire board of directors or managers should or must
conduct a full viability research of the existing situation to
evaluate the association’s demands by examining the
obtainability of hardware, programs, databases, and in house
computer experience. After analyzing, they should be a position
to make decision of either implementing the new ERP where
incorporation is of importance. There should sets goals and
objectives for improving the establishment for the
implementation and a spread of a break-even and the profits that
will be established from the costly IT speculation.
· The major factor that should be considered during
implementation and evaluation of ERP is training. Training
caries a major part when introducing a candidate ERP. It deals

4. which eliminating the fear of change and introducing the know-
how of the new system in the organization.
· There is also a step where mangers consolidate amongst
themselves to form a development team that will steer up the
implementation process. This team should consist of steering
committees and expert from the entire functional areas of the
organization.
· Upon agreement to implement ERP, a group of system
advisors will be appointed to assess the suitability of instigating
ERP system. The team also will be entitled to selecting the
preeminent enterprise software suppliers and the best method to
instigating ERP. In this scenario, the consultants team will
choose the best software relating to the objectives and demands
of the organization (industrial, financials, human resource,
logistics and forecasting), the issue of system alignment, and
trade-to-trade presentations such as distribution-chain
management, client association administration, e-procurement
and e-marketing.
· There is an aspect of enough employees and manager
preparation that should be provided to the entire business,
shareholders, managers, end users, clients, and also the vendors
earlier to implantation of the ERP.
· There is a system installation procedure also that is of
important which will discourse the subjects of programs
configuration, hardware procurement and program analysis.
· In this step data and all the information in the organization
databanks must be transformed to the set-up used in the
candidate ERP system and servers and links need to be elevated.
There should a post instigation appraisal to guarantee that all
the trade goals generated in the period of preparation stage are
attained. The demand for changes or adjustment are being
monitored in this stage too.
ORGANIZATIONAL NEEDS
The George Washington School District is highly populated in
terms of the number of schools and students. The district has
implemented a traditional structure of information and resource

5. management that involves redundant storage of data and
decentralized management. As the district grows, it has become
increasingly harder for the present IT team to manage all the
relevant systems for the 40 individual schools and the various
departments in the district office. Each school consists of its
own information system and a set of hardware that require
constant support. The decentralized set up also makes it
difficult for the overall management to keep track of resources
allocated to the schools.
An enterprise resource planning system refers to a common
database system used by personnel from different sections or
business units of the same organization. The needs of all the
employees are addressed from the same system. The most
common functionalities in the majority of ERP systems are
automation of processes such as payrolls and hiring of new
employees, incident tracking, and generation of reports for
business, customer relationships management and dashboard
overview of the business.
ERP systems use data collected from the various points of the
business and consolidates it to provide reports such as the
history of customer relations, financial reports for accounting
and auditing and inventory reports indicating what the business
has acquired and for tracking the products in the business. With
the introduction of the new ERP into the district there will be
more ways to manage the schools and meet their demands.
There are much more benefits to introducing the new system
compared to retaining the current system. Also with the increase
in population and the analysis that has been conducted on the
performance of the current system, the entire district will be in
a big challenge monitoring the number of schools with the old
unintegrated system in the district.
Based on the analysis of different vendors and the amount of
grant donated we can analyses and discussed on how the entire
process will take place with the chosen ERP and the best
provider.
BUDGET ALLOCATION FOR IMPLEMENTING A

6. CANDIDATE ERP
The grant allocation of $100,000 dollars is one of the biggest
milestone that will assist in introducing and implementing a
new system to George Washington School District. Based on the
population and demand for an upgraded system in the district
schools, we can say that we shall consider selecting an effective
system from a vendor and put in place. The main aspect while
choosing the system is the amount of budget, objectives and
goals, flexibility, compatibility, ease of and more so the time
that will take to implement the system. The actual budget that
should be allocated is mainly on the side of acquisition of the
software which is the ERP, hardware peripherals, training of the
mangers, ends users, clients which are the students in this
perspective, installation of the system, testing the system,
evaluating the system and system maintenance.
This budget can be split based on the requirement in every
section. When the issue of acquisition arise the consultant team
as mention before in the guidelines of implementation the
system is entitle to the task of finding a relevant vendors or
providers to provide the ERP basing on the objective of the
organization. In addition to this, the expert team are entitling
with training the personnel which in this case happen hand-in-
hand during the installation of the system.
Considering purchasing the ERP system from Oracle ERP
system, installation of the system, maintenances and training
and implementing the system in place, then we can roughly put
and estimate budget of $75000. This cost will gather for the
entire procedures and still the district will have the $2500 to be
used on the other remaining part of the project. As mention in
the guideline also the IT professional will be in a position to
follow the process correctly avoiding challenges and
complications. Breaking down the budget;
· The cost of purchasing software and hardware requirement is
estimated to $40000.
· The cost of training and installation is estimated to $20000.
· The cost of maintaining the system is estimated to be $15000.

7. With this budget the District will be a position to acquire a new
system and work away from problems arising with the old
system challenged by the number of population increase.
USE CASES
ERP systems are more common in businesses with high capacity
of customers. This is because of their need for a system that
efficiently manages all their customer requests and services as
the rest of the staff concentrates on serving their needs. The
ERP systems reduce the amount of time taken for an internal
inquiry to take place between two staff members of different
departments as the information is readily available in the
system. This ensures more customers are served more
satisfactorily within a given amount of time.
School districts are catching up on the need for such a system as
the needs of education in the community increases. Business
needs to keep running smoothly despite the increasing number
of students. The number of people employed in the school
system is also increasing and the once straightforward method
of sharing information may not be effective anymore.
The education system is also evolving with technology to
modified business models where more transparent reports are
demanded from the teachers and staff for student progress and
effects of implementation of new teaching methodologies. Data
is required to support the reports presented for evaluation in
order to assist in more proactive decision making. In view of
this, an ERP system is needed to assist in the management of all
these processes while teachers’ focus is not diverted from
delivering quality education to the students.
BENEFITS ASSOCITED WITH NEW ERP
An ERP system comes with the following advantages:
It provides a history of transactions within the organization, this
helps keep track of the happenings of each section of the
organization and proves to be a readily available information
base during auditing.
It assists in tracking the allocation of revenue and other

8. resources in different schools and departments ensuring minimal
wastage and facilitates accounting.
It allows all employees to have access to the system minimizing
the amount of time it takes before a task is accomplished.
Incident trackers ensure that a specific person or team is
assigned responsibility for a given task.
It minimizes the need for manual synchronization of data.
It enhances the security of data stored as multiple security
mechanisms can be implemented within the same system.
However, it would be naïve to ignore the challenges that would
present themselves with the implementation of such a system:
Implementation of such a system is more difficult in
decentralized organizations in the school district because the
different sections have different business models and
consolidating all of them into one system may lead to a major
disruption of the activities of the affected sections. Depending
on the specific needs of the school district, the system may need
to be customized. This may cost more due to the need for a
specialist to implement or due to the need for a more upgraded
license.
In light of the above issues, the system needs to be rolled out in
phases to allow for testing of suitability in different
environments. The relevant staff members must be involved to
ensure that the system is compliant with their business
processes.
A two-tier approach where two ERP systems should be
implemented; one for the schools and one for the district office.
This way, only functions that cut across both sections will have
to be manually integrated while the rest remain independent.
This ensures less customization and needs for smaller systems
which cost less.
CONCLUSIONS
The main goal of the ERP system is to use technology to run
business processes more efficiently by improving access to data
and introducing new tools that make tasks easier to accomplish
while the stakeholders concentrate on delivering quality

9. education to the students. The information in the ERP system
provides an opportunity for proactive business decisions where
the management can use the data present to make more informed
future decisions. Smart management of the grant would ensure
implementation of the system to fruition. Phased
implementation would ensure learning from mistakes and
adjusting the process to make it more successful. Most of all,
members of the staff should not be left out of the process as
they understand best how the business processes work.
REFERENCES
Do you know what ERP is? Learn how ERP can help your
business with this informative article. (2019). Retrieved from
http://www.netsuite.com/portal/resource/articles/erp/what-is-
erp.shtml
Haplin, J. (2016). Wanted: Smarter ERP Systems for Schools.
Retrieved from
http://www.govtech.com/education/news/smarter-erp-
systems.html
What is ERP? | Oracle. (2019). Retrieved from
https://www.oracle.com/applications/erp/what-is-erp.html