2. Welcome to ITC Habilitation notes (HAH) training.
Here at ITC we are going green and making
completing HAH notes faster, easier, and better than
ever before! With DDReports and DDTracking
completing HAH notes is as easy as clicking a button!
In the packet you will find the following sections:
 User Login
 Timecard Entry
 E-Trials
 Progress Summary
 Functional Objective
 Teaching Strategies
 Due Dates
 HAH Notes on PC/Laptop
 HAH Notes on Phone/Tablet
 Frequently Asked Questions

3. 1. Once you have been assigned a client, met with the
guardians, and established habilitation hours to work;
prior to working your first shift, it is your
responsibility to contact your direct supervisor the
Member Care Coordinator. The Member Care
Coordinator will send you an E-mail.
2. From your desktop computer open the E-mail and
click the Link.
3. Write down your user name located at the top of the
page.
4. Create a password and security question and click
submit.

4. Immediately after your shift complete the following
steps:
1. Go to www.ddreports.com.
2. Log in.
3. Click on timecard.
4. Select correct pay period and client.
5. Enter day, start time, and end time.
6. Select correct service and click submit.
7. Go to www.ddreports.com on your computer.
8. Print out your timecard and get guardian
signature and initials.

5. Please note it is solely
your responsibility to
print out your
timecard and get
required signatures
and initials by the 1st
and 16th of EVERY
month that you work.
Failure to do so can
lead to late payment.

6. E-trials are the trials for the habilitation outcomes
that providers run when working habilitation with an
individual. These MUST be completed at the end of
every shift. Please note each outcome and trial must
be run every single habilitation shift.
E-trials can be done on your computer at
www.ddtracking.com or on your smart
phone or tablet at www.ddreports.com.

7. Progress summary is a summary of the progress that
an individual has made on their goals.
Example: John Doe is struggling with wiping independently due
to physical limitations and coordination. He has made
significant progress with using utensils during mealtime. He
struggles with fine motor skills, but has made significant progress.
Progress Summaries can only be done on a computer
at www.ddtracking.com Progress Summaries are
due once a month for every month worked.

8. Functional objectives are a combination of the
following criteria:
• Habilitation outcomes
• Teaching Strategies
Functional Outcomes can be accessed at
www.ddtracking.com Once you are logged in
selected the desired client, click the reports tab, click
on progress, and then click on functional objectives.

9. Teaching strategies are the way we run a habilitation
outcome. It is the plan or guideline a provider uses in
order to assist an individual with achieving mastery
in a particular goal. Every provider should know the
outcomes and teaching strategies of their client prior
to starting their habilitation shift.

10. Timecards are due by the 1st and 16th of each month.
All habilitation notes are due by the 2nd of each
month at 5:00pm. It is expected that all providers
record worked shift immediately following their
shift. It is also expected that providers complete
e-trials immediately following worked shift.

11. 1. Go to www.ddtracking.com.
2. Log in.
3. Click on the appropriate client in the left hand
corner.
4. Select correct pay period and client.
5. Enter day, start time, and end time.
6. Select correct service and click submit.
7. Go to www.ddreports.com on your computer.
8. Now click the plus sign; this sign will now be a
minus sign with a drop down box.

12. 9. You will now see each of the individual’s goals.
Adjacent to each goal is a box (or boxes) labeled
“trial”. These trial boxes each have the same
post bubble codes in them: I (independent), VP
(verbal prompt), PH (physical help), TH (total
help), and R (Refused).
10.Click the appropriate bubbles.
11.Click the minus sign to collapse the box.
12.Refresh the page and notice the red thumbs
down is now a green thumbs up.

13. 1. Go to www.ddreports.com.
2. Log in.
3. Once logged in, select timecard.
4. Ensure time period is correct as well as
member. Then select add claim.
5. Now select service provided for that shift
respite (RSP) habilitation (HAH) attendant
care (ATC) housekeeping (HSK) and so on.

14. 6. Now select the day worked, and add the start and
finish time of shift worked (Touch each section to
make selection) (Press set to enter time). Once
you have entered the day, start and finish time of
your shift, press save.

15. Please notice the words e-trials needed
next to the date that was entered.
This will only occur when you have worked
habilitation. Note a drop down menu is now present.
In this menu each habilitation outcome is present. As
well as each trial for each outcome. Scroll up and
down to see all outcomes. Scroll side to side to
complete each trial. Notice in each trial are several
bubbles to choose from (I) Independent (VP) Verbal
Prompting (PH) Physical Help (TH) Total Help (R)
Refused. Select appropriate bubble.
!

16. Scroll up to the top of the page. Notice the minus sign
next to the date. Press the minus sign to close menu.
Now refresh the browser. Notice it does not read
“needs e-trials”. This means e-trials for this date are
complete.

17. Q: Why aren’t my e-trials being saved?
A: Try refreshing your browser, after closing the drop menu it will still
show e-trials needed or a red thumbs down until the browser has
been refreshed.
Q: How do I know my login name?
A: It is displayed at the top of the password and security question link
sent to you prior to your first log.
Q: What do I do if I forget my password?
A: If you have forgotten your password, click underneath forgot
password and follow the steps or contact your Member Care
Coordinator for assistance.

18. Q: What do I do if I forget my login?
A: Contact your Member Care Coordinator for assistance.
Q: Can I add a future date to my time card that I have
not worked yet?
A: Yes, but only if you are printing it out right before you leave to your
last shift to be worked prior to timecard day.
Q: Is it okay to wait until the day before time card
day to input my times in?
A: Yes, but you should be entering them in immediately following your
shift. ITC is NOT responsible for FAILURE to put in all times worked
resulting in non-payment.

19. Q: Why aren’t my e-trials being saved?
A: Try refreshing your browser, after closing the drop menu it will still
show e-trials needed or a red thumbs down until the browser has
been refreshed.
Q: Is it okay to wait until the day before time card
day to input my times in?
A: Yes, but you should be entering them in immediately following your
shift. ITC is NOT responsible for FAILURE to put in all times worked
resulting in non-payment.