Presentation made by Audrey Frith, EUCIS-LLL Director, during a peer learning session on preparing good project applications in the framework of KA3 policy support actions of Erasmus+.
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Eucis lll-pla november14-osc
1. Building
a
ci+zen’s
voice
on
educa+on
and
training
issues
“Preparing
a
good
applica/on”
Peer
learning
session,
24
November
2014
Audrey
Frith,
Director
of
EUCIS-‐LLL
European
Civil
Society
Pla3orm
on
Lifelong
Learning
2. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Award criteria
3. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Award Criteria
Relevance (30 points)
• scope and activities relevance to the general objectives
• to the specific objectives
• activities and deliverables relevance to the aims and
objectives of the applicant
4. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Quality of the work plan's design and
implementation (20 points)
• the quality of the work programme (activities & deliverables) in terms
of content, approach and methodology in relation to the aims
• distribution of tasks among the organisations/branches/members with
regard to relevance, balance and an efficient achievement of the aims
• quality of the management arrangements
• the cost-benefit ratio (value for money)
• the expected results, outcomes, and deliverables
• transnational and multilingual character of activities and products
developed
• added value of the current proposal in relation to previous activities.
5. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Profile, number of participants and countries
involved in the activities (20 points)
• profile and number of the participants/stakeholders involved in the
activities;
• number of eligible countries involved in the activities.
6. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Impact, dissemination & sustainability (30 points)
scope of the work programme, multiplier effect, sustainable impact &
long-term viability of activities and deliverables:
• expected short- long-term quantitative & qualitative impact of the
activities & deliverables on target groups, and on policies, strategies or
systems at all levels. Lot 1: on a significant number of issues in one
specific educational sector or in one of the key cross-sector areas
specified in the eligibility requirements.
• how the work programme will facilitate exchanges & debates between
actors from different sectors & levels & different countries;
• the measures planned to ensure the visibility of the activities/
deliverables/results;
• how the dissemination & exploitation plans will ensure optimal use of
the results among & beyond members (during);
• proposed contributions/recommendations to be addressed to target
groups
7. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Some ideas for discussion
8. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Relevance (30 points)
The objective of the call is to provide structural support to organisations
pursuing the following general aims:
• Raise stakeholder awareness of European policy agendas in
education training and youth
• Increase stakeholder commitment and cooperation with public
authorities for the implementation of policies and reforms in the
fields of education and training and of youth;
• Boost stakeholder participation in the fields of education, training
and youth;
• Boost stakeholder involvement in the dissemination of policy and
Programme actions and results and of good practice among their
membership and beyond.
9. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Relevance (30 points)
The specific objectives of the call:
Education and training
• The organisations active in the field of education and training are
expected to develop and implement innovative, targeted and
creative strategies and activities to support the effective
implementation of reforms and actions in the following areas:
• Promoting excellence and innovation
• Tackling the low-skills trap
• Supporting a new generation of educators
• Recognising and valuing competences
10. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Relevance (30 points)
The specific objectives of the call:
Youth
• Promote the employability of young people
• Foster the empowerment of young people in society
• Contribute to the personal, socio-educational & professional
development of young people in Europe;
• Contribute to the development of youth work at all levels;
• Contribute to the debate on development of policy issues affecting
young people & youth organisations at all levels;
• Promote intercultural learning, the respect of diversity, and the values
of solidarity, equal opportunities and human rights among young
people in Europe;
• Promote the inclusion of young people with fewer opportunities in
society.
11. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Relevance (30 points)
Political references:
• Political guidelines of Mr Juncker and letter of mission of
Commissioner Navracsics and Thyssen
• ET2020 objectives
• European Semester: Council Conclusions, Annual Growth Survey,
Country Specific Recommendations (clusters, number of countries
who have to work on a specific topic…)
• Youth Strategy
• Sectoral policies (Copenhagen, Bologna…)
12. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Relevance (30 points)
Political context: some indications in the introduction
• Economic and financial crisis
• Europe 2020 strategy for smart, sustainable and inclusive growth:
higher levels of employment, productivity and social cohesion
• Commission Communication “Building Growth” of June 2014
• Conclusions of 12 May 2009 on ET2020
• Resolution of 27 November 2009 on a renewed framework for
European cooperation in the
• Youth field (2010-2018),
• The Council conclusions of February 2014 on Efficient and Innovative
Education and Training to Invest in Skills
13. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Relevance (30 points)
Other:
• ET2020 and Europe 2020 Review (Spring council)
• Sectoral policies priorities existing and upcoming legislation
• New Commission and new Parliament
• Other?
14. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Relevance (30 points)
Other:
• ET2020 and Europe 2020 Review (Spring council)
• Sectoral policies priorities existing and upcoming legislation
• New Commission and new Parliament
• Other?
15. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
How to show the relevance of our
activities/organisations/actions/results?
16. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Quality of the work plan's design and
implementation (20 points)
17. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Quality
Key elements:
• The organisation's purpose and activities meet the general and specific
objectives
• The organisation capacity to involve the members & the way it does it
• Mechanisms to review the implementation (board, staff, members)
• The way the board, staff & members participate in the planning process
• The plan was developed by researching the policy context (references)
and identifies current needs/challenges
• The plan sets goals and measurable objectives that address these
issues
18. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Quality
Key elements:
• The plan integrates all the organisation's activities around a focused
mission
• The plan prioritises the goals and develops timelines for their
accomplishment
• The plan establishes an evaluation process and performance indicators
to measure the progress toward the achievement of goals and objectives
• Through work plans, human and financial resources are allocated to
ensure the accomplishment of the goals in a timely fashion
• The plan is communicated to all target groups
19. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Quality
Examples of methodologies for project management:
• Logical framework:
o What the project is going to achieve?
o What activities will be carried out to achieve its outputs and purpose?
o What resources (inputs) are required?
o What are the potential problems which could affect the success of the
project?
o How the progress and ultimate success of the project will be
measured and verified?
• Risk management
• SWOT analysis...
20. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Quality
Analysis of management capacity
Analysis of the capacity of applicant to manage the existing and planned
activities efficiently. Possible indicators for evaluators: management staff
with profiles matching their tasks.
Transnational and multilingual character of activities and products
developed
Activities: language used, translation
Products: translation, etc.
Website, media: use of Google translate possible with website and
newsletter (digital format)
Added value compared to previous grant
Strengthened communication strategy for a larger outreach (developed use
of social media), contribution to broader policy frameworks (European
Semester), working on thematic clusters...
21. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Showing the quality?
22. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Profile, number of participants and countries
involved in the activities (20 points)
• profile and number of the participants/stakeholders involved in the
activities;
• number of eligible countries involved in the activities.
23. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Making the best of our networks/profile
24. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Impact (30 points)
Short- and long term quantitative and qualitative impact:
• increased awareness of the EU agenda..
• better policy making thanks to the contribution of stakeholders in
identifying bottle necks
• use of impact indicators
Facilitation of exchanges and debates:
Use of working groups, criteria for selection of experts, etc.
25. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Impact (30 points)
Measures for the visibility:
• dissemination plan (identification of target groups, timeline...)
• publication of results (policy papers, brochures, minutes with results –
outreach)
• Strong media presence (website, social media, newsletter with outreach
numbers)
• Partnerships (i.e. media partners)
• Systematic use of social media
26. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
Impact (30 points)
Optimal use of results by members (during):
• resources adapted to the needs with guidelines on their further
dissemination at all levels...
• use of national ambassadors
• Other ideas…
Proposed contributions/recommendations to be addressed to target groups
• policy recommendation, amendments, good practices, ... relevant to the
target group because... (link to policy framework, need assessment...)
• Other ideas…
27. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
On the use of indicators
The European Commission describes (planning) indicators as:
“a description of the project’s objectives in terms of quantity, quality,
target group(s), time and place”
Source: Manual Project Cycle Management, March 2001
28. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
On the use of indicators
What are indicators?
• An indicator is a specific, observable & measurable characteristic that
can be used to show changes or progress a programme is making
toward achieving a specific outcome.
• There should be at least one indicator for each outcome. The indicator
should be focused, clear and specific. The change measured by the
indicator should represent progress that the programme hopes to make.
• An indicator should be defined in precise, unambiguous terms that
describe clearly and exactly what is being measured. Where practical,
the indicator should give a relatively good idea of the data required and
the population among whom the indicator is measured.
• Indicators do not specify a particular level of achievement - the words
“improved”, “increased”, or “decreased” do not belong in an indicator.
29. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
On the use of indicators
Characteristics of good indicators
Indicators are statistical measures by which objectives are translated into
operational measurable terms. They should help in making objectives
‘SMART’, which means in making them:
• Specific: indicating with precision what should be achieved;
• Measurable: quantifiable without exceptional investment in data
gathering;
• Achievable: attainable with the human, material, financial resources
available;
• Relevant: useful for achieving the overall objective or goal;
• Time-bound: including time limits in which to be achieved.
30. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
31. European
civil
society
pla3orm
on
lifelong
learning
GeKng
prepared
for
the
call
OSC
–
EUCIS-‐LLL
peer
learning
session,
24
October
2014
How to show our impact?